Using databases, information system tools and methodologies for emergency planning towards sustainable development



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Using databases, information system tools and methodologies for emergency planning towards sustainable development”
FAO/SADC RRSU/SETSAN Practical Training

21 – 25 June 2004

Maputo, Mozambique
Training context
Building a food-secure world for present and future generations, require assisting countries through the main phases of the emergency sequence, including prevention, preparedness, early warning, relief, rehabilitation, and sustainable recovery. For all these phases, one of the key challenges is to provide to emergency practitioners and decision-makers accurate and relevant information to make informed decisions and monitor the impacts of their interventions.
To address this challenge, FAO, SADC RRSU, and SETSAN are organizing a practical training, following immediately onto a two week refresher training course provided by ITC, the Netherlands, which focuses on the “Design and implementation of emergency planning using FAO information system tools, addressing specific food security-related information needs during the different phases of an emergency cycle”.
Training objectives
The general purpose of the practical training is to properly strengthen the capacity of emergency practitioners to:


  • Identify and access relevant data and information supporting the different phases of the emergency sequence;




  • Use information systems and tools to better design and implement emergency planning towards sustainable development.

The information system tools will be introduced to comprehensively address real-life emergency situations, such as the food insecurity in Mozambique and Madagascar, due respectively to the drought (2003-2004) and the cyclones (2004), allowing:




  • The synthesis of information in order to facilitate and rationalize the decision-making process;




  • The identification of databases that comprehensively address the different aspects of food security;










Using databases, information system tools and methodologies for emergency planning towards sustainable development
FAO/SADC RRSU/SETSAN Practical Training

Maputo, Mozambique; 21-25 June 2004


Monday, 21 June
PERSPECTIVES ON FOOD SECURITY IN TIMES OF EMERGENCY
Moderator: Leonor Domingos GAV/SETSAN
08.00-09.00: Registration
09.00-0915: Welcome address

Joao Carrilho - Mozambique Vice-Minister

Peter Vandor – FAO Representative Mozambique-Swaziland

09.15-09.45: The role of Vulnerability Assessment in food security and development programmes

Guest speakers: Elliot Vhurumuku – WFP/FAO, Botswana

Leonor Domingos - SETSAN
09.45-10.05: Introduction to ARTEMIS

Guest speaker: Jeroen Ticheler – FAO, Rome


10.05-10.25: Activities of the SADC Remote Sensing Unit

Guest speaker: Tinashe Mandaza – RRSU SADC


10.25-10.45: Satellite Applications Centre's database and policy of imagery supply to the region.

Guest speaker: Philip Frost – SAC, South Africa


10.45-11.00: Coffee-Tea Break
11.00-11.20: Activities of the Seed Security Network in food security in the SADC region. Guest speaker: Daniso Mbewe – SADC, Zimbabwe
11.20-11.40: Challenges of disaster management and food security in Mozambique; Tools available

Guest speaker: Michele McNabb – FEWSnet, Mozambique


11.40-12.00: Emergency planning in southern Africa. Is there sufficient information?

Guest speaker: Mark McGuire– FAO, Sub-regional Office for Southern and Eastern Africa (SAFR)


12.00-12.20: An integrated approach to food security using information systems

Guest speaker: France Lamy – FAO-SDRN, Italy


12.20-14.00: Lunch- Break
14.00-15.20: Break Away Groups
15.20-15.50: Coffee-Tea Break
15.50-17.00: Plenary- Group presentations and discussion
Tuesday, 22 June
INTRODUCTION TO GEONETWORK: SPATIAL DATA AND METADATA MANAGEMENT SERVICES
Lead instructors: Jeroen Ticheler and Patrizia Monteduro – FAO
08.30-10.15: Navigation trough the website:


  • Simple Search

  • Extended Search

  • Remote Search

  • Results

  • Metadata Description (web links, download, interactive map –InterMap)

An overview to manage metadata with GeoNetwork:




  • Login

  • Edit metadata

  • Change Privileges

  • Delete metadata record

10.15-10.30: Coffee-Tea Break



10.30-12.15: Installation of GeoNetwork Open Source
GeoNetwork spatial data management services: Preparing dataset for publication using templates:


  • Preparation of thumbnails using shape or raster file as dataset: big image and small images

  • Preparation of the dataset in a zip file: the downloading function.

12.15-13.30: Lunch




13.30-14-45: GeoNetwork metadata management services: Metadata preparation using GeoNetwork





  • Start to edit an empty metadata form

  • Uploading dataset and thumbnails

  • Setting privileges



14.45-15.00 Coffee-Tea Break
15.00-16.45 GeoNetwork dynamic mapping services: Preparation of dataset for dynamic map functions

  • Exploration of different types of mapping services

  • Creating an AXL file

  • Creating a service using ArcIMS

  • Validate the service using ArcIMS Validator

  • Uploading the service link to the corresponding metadata




      1. Recapitulation of the day

Moderator: France Lamy – FAO, Rome


Wednesday, 23 June
Facilitator: France Lamy – FAO
INTRODUCTION TO FAO and ESRI INFORMATION MANAGEMENT AND ANALYTICAL TOOLS
08.30-10.15: Introduction to AgrometShell

  • Application of AgrometShell

  • Data entry/Importing

  • Running the model

  • Making images

  • Yield estimate for food security

Instructor: Elijah Mukhala, – SADC RRSU



10.15-10.30: Coffee Break

10.30-12.15: Introduction to WinDisp





  • What is WinDisp?

  • WinDisp Development History

  • Overview of Functions

  • Using WinDisp together with other software programmes

  • Case Study on WinDisp “Use for FAO/WFP Crop and Food Supply Assessment Mission to Mozambique”, May 2004

      • The application scenario: What do they want?

      • Facts, Fiction and Figures: It’s in the statistics!

      • Seasonal rainfall performance: The great cover-up

      • End-of-season vegetation condition: A green drought?

      • Field verification: Is it real?

      • Weaknesses and shortcomings: Is there a better way?

  • Exercise: Designing application scenario plans for WinDisp

  • The future of WinDisp

Instructor: Tinashe Mandaza – SADC RRSU


12.15-13.30 Lunch
13.30-14.00: Introduction to GeoVIS

  • What is GeoVis

  • Polygon creation with topology functions using remote sensing images

  • Raster Utilities, including Magic Wand options for automatic polygon generation

  • Raster to vector conversion

  • Coordinate conversion

  • Multiple window allowing simultaneous viewing and data update from various sources

  • Link with LCCS

Instructor: Craig von Hagen – Africover



14.00-14.45: Introduction to Dynamic Atlas using the Mozambique Atlas


  • Theory

  • What is Dynamic Atlas

  • Compiling warehouse using Knowledgebase

  • Distributing warehouse using Dynamic Maps




        • Practical exercises

  • Basic Map querying

  • Linking auxiliary information

  • Creating quick maps and PowerPoint slides

Instructor: Craig von Hagen – Africover



14.45-15.00 Coffee-Tea Break
15.00-16.45 Establishment of Transfrontier Conservation Areas using Geographic Information System (ArcInfo-ArcGIS)


        • Select by location and by attribute

        • Spatial join

        • Overlaying features with different geography

Instructor: Craig Beech - Peace Parks Foundation



16.45-17.00 Recapitulation of the day
Moderator: France Lamy – FAO
Thursday, 24 June

Facilitator: France Lamy – FAO


Integrated use of the analytical and management tools in the context of the current regional drought with a focus on Mozambique
8.30-10.15 Practical exercises
Delineation of the drought spatial extent (SADC RRSU)
Spatial identification of priority areas for emergency interventions addressing socioeconomic and environmental objectives (FAO – Peace Parks Foundation)

10.15-10.30 Coffee-Tea Break




10.30-12.15 Practical exercises

Holistic identification of priority areas for emergency interventions using multicriteria analysis (FAO)


Inclusion of the priority areas map into Dynamic Atlas (Africover)
Inclusion of the priority areas map into GeoNetwork (FAO)
12.15-13.30 Lunch
13.30-14.45 Group discussions: “How to transform knowledge and information into action”
Moderator: Mark McGuire – FAO
14.45-15.00 Coffee-Tea Break
15.00-16.00 Evaluation of the tools and approaches suitability at addressing information users’ needs for emergency planning
Moderator: Jeroen Ticheler– FAO

16.00-16.45 Evaluation of the gaps, problems, and priorities with regard to spatial information capture, management, dissemination and utilization
Moderator: Thierry Antoine – FAO

16.45 Recapitulation of the day
Moderator: France Lamy – FAO
Friday, 24 June
SOCIAL EVENT OUTSIDE MAPUTO

9.00-15.00
Open questions to be addressed
“What are the actions that need to be taken in order to ensure a follow-up to this training activity?”
“How to ensure a continuous strengthening of the participants in the use of the tools introduced during this training activity?”
“How could we better promote our complementarities and improve the coordination of efforts that must be coherent with local, national and regional realities?”







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