The Efficient Government Initiative: a progress report


The Executive has established arrangements to monitor progress against efficiency targets



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The Executive has established arrangements to monitor progress against efficiency targets
1.12 In January 2005, the Executive created an Efficient Government Delivery Group (now the Efficient Government Delivery Division, EGDD) within its Finance and Central Services Department to:
• monitor and assess progress against efficiency savings targets

• champion the drive for further efficiency improvements

• support the delivery of shared services and common systems by facilitating the adoption of common standards, security and authentication protocols.

1.13 The EGDD consists of a small team of four portfolio managers together with administrative support. Each portfolio manager has responsibility for working with particular Executive departments and associated bodies to monitor progress on individual projects, and to challenge methodologies used to calculate reported efficiency savings. Portfolio managers also have responsibility for taking forward initiatives under the five workstreams identified in the Efficient Government Plan.
1.14 In March and September 2005, and again in March 2006, the EGDD published over 70 ETNs.5 These described how individual projects were expected to deliver specific efficiency savings which would contribute to planned targets, and how progress against those expectations would be measured, monitored and reported.
1.15 The EGDD reports to the Executive’s Management Group Efficiency Sub-Group (chaired by the permanent secretary) and to its Efficient Government Steering Group (chaired by the Minister for Finance and Public Services). It produces quarterly reports on the progress of individual projects using a traffic light system to highlight risks to the delivery of efficiency savings. This systematic approach to monitoring provides a focus for scrutiny of the delivery of the Efficient Government Initiative at a corporate level within the Executive.
1.16 Annual efficiency statements6 are also published showing a comparison of claimed savings against plans. They are signed by the relevant head of department and supported by a pyramid of assurances under which individual project managers provide a signed statement of savings claimed, together with supporting evidence, to the relevant division or group head (or chief executive of an executive agency or NDPB), who in turn provide assurances to their head of department.

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