Terms of Reference: Final Evaluation of Action against Conflict and for Tolerance (act) Project in Somalia

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Terms of Reference:

Final Evaluation of Action against Conflict and for Tolerance (ACT) Project in Somalia


Danish Refugee Council (DRC) is a private independent, non-profit organization (NGO), founded on the basis of humanitarian principles, and human rights in general, to securing the protection of refugees and internally displaced persons (IDPs), and to promoting long term solutions to the problems of forced displacement. DRC has been providing relief and development services in Somalia since 1997. Using a protection of human rights framework, DRC has mainly focused on Somalis who are displaced by conflict. Currently, DRC program focuses on supporting IDP populations and host communities affected by conflict and natural disasters in South-Central, Puntland and Somaliland regions. The main programmes include; Food Security and Livelihoods; WASH and Infrastructure; Protection and Advocacy; Community Development; as well as Emergency Response. The humanitarian assistance in Somalia focuses on assisting the affected populations get immediate and essential life needs.

The Action against Conflict and for Tolerance (ACT) Project in Somalia

The ACT project has been implemented in both Somaliland and Puntland states in Somalia. This is a 30-month project, implemented since January 2011 targeted to address the high level of localized conflict and the poor protection of human rights in the fragile situations in Somalia. The project, funded by European Commission and implemented in Bossaso, Galkayo, Ceel Afweyne and Caynabo districts, was designed on the premise that building capacities for peace and respect for human rights remain intrinsically intertwined. Its specific objectives were that Somali-based capacities and practices for protection of human rights and conflict resolution were to be strengthened in the targeted four districts.

Most of the conflicts in the areas targeted were mostly clan-based and concern mainly access to resources such as water and grazing. From DRC’s previous experiences, it was evident that one of the main obstacles for the elders to play a more active role in peace building is the lack of dialogue between the elders themselves from which pro-active prevention and conflict resolution processes can be initiated. Furthermore, unavailability of financial means for transport, food and accommodation needed to establish conflict resolution processes was regarded as a major hindrance for engaging in peace building. The ACT project was designed to strengthen the dialogue between the clan elders themselves as well as between clan elders and other positive forces on peace building, in particular women. It was to address poor accountability of the elders for the implementation of the words of the national declaration; poor knowledge and ownership to the national declaration among those parts of the population that had been granted “rights” under the declaration; uncertainty as to which of the three legal systems (religious (Shari’a); traditional (Xeer); or formal) deals best with which issue; and steps and procedures for addressing grievances, which were not clearly defined under the declaration.

The target group for this action will consist of clan elders, representatives from women, youth, minorities and IDPs groups, including religious leaders and authorities in the dialogue and processes around peace building and human rights. The clan elders and religious leaders as traditional authorities were targeted because they hold the power to transform existing structures, while women, were targeted because they had been known to act more as “change agents” or “connectors” than men and not considered as part of fighting elements. Intermarriage of women across clans makes them less affiliated with one clan and perceived as being more independent.

The peace building component was to respond to the needs and constraints of the target group and the general population as it establishes a platform at the district level from which clan-based conflicts can be analyzed, prevented and addressed. The platform - the District Peace Committee, consisted of the main clans in the area, respected individuals, local authorities, and representatives from women groups. It was to strengthen local capacities for preventing and resolving conflicts, and the involvement of women in peace building. On the other hand, the human rights component was relevant to the needs and constraints of the target group and the general population as it facilitated dialogue and processes between duty-bearers (clan elders, religious leaders and authorities) on human rights and ensured that the accountability of the duty bearers was improved through elaboration of district based declarations on revision of customary law. The revision was to be based on dialogue with the rights-holders (women, youth, minorities and IDPs) who had been granted rights under the national declarations. It was to outline the responsibilities of those with duties towards the general population, and facilitate clarity on how to make the duty-bearers accountable.

At inception, the project was implemented by two partners, Local NGOs, in Puntland, while in Somaliland there was one partner. Their role was to conduct workshops, facilitate training of the target groups and implementation of the projects activities. DRC’s role was to coordinate the activities with the partners and provide technical support with regards to the project management and delivery of the services. DRC took over the responsibility of all the activities one year later and has been overseeing implementation of the project in the areas.

Purpose and Objectives of the Evaluation

DRC is seeking an external consulatant to conduct an in-depth appraisal of the project to ensure accountability and systematically generate knowledge about the extent and determinants of project performance from evidence-based information. In addition, it shall draw some recommendations that would inform the senior management and stakeholders in decision making, and benefit design of future interventions.

Objectives: The main objective of the Evaluation is to conduct an end term evaluation of the outcomes based on the expected results with due consideration of the support received to date from EC and DRC, through the project. Specifically, the evaluation seeks to assess the performance of the project including;

• The extent to which the results were achieved and relevance of the project

• Establish the efficiency and effectiveness of the project and the contributing factors affecting the achievement of the intended results

• Establishing if the DRC implementation partnership strategy was appropriate and effective in delivery of results

• How the project strengthened the application of rights-based approach and complied with Humanitarian Accountability partnership principles

• Draw lessons learnt and recommendations that would benefit design of future interventions

Scope of the Study

The scope of the evaluation includes a detailed analysis of the project within its implementation context and establishing the extent to which the project has contributed to the DRC Assistance Framework; mainly focusing on protection of the affected populations. The evaluation will be conducted in both Puntland and Somaliland where the project activities were implemented; and will target project beneficiaries, implementing partners, staff and other stakeholders. Currently, Galkayo district is restricted for access by non-Somalis while some of the areas can be accessed, depending on the security situation at the time of the visit and this must be organized prior.


It is anticipated that this evaluation will be undertaken through a combination of qualitative and quantitative techniques to gather data and information from main stakeholders, mainly target groups and other actors engaged in similar programs, including staff. The data and information gathered will be systematically analyzed and presented following the above stated objectives. DRC however expects the consultant to develop a comprehensive methodology to conduct this evaluation, based on the criteria.

Key Tasks

The key tasks for this consultancy that will be done, to ensure that the consultant(s)/firm will achieve the above will be to;

• Develop an Inception Report detailing among other things; the process and methodologies to be employed to achieve the objective of this consultancy as stated above. It should include the interview schedules, and important time schedules for this exercise, and presented to DRC for review and further inputs before proceeding to the field for data collection.

• Undertake desk review of the relevant project documents that include the Proposal, Project Implementation Reports, DRC programme management guidelines, DRC strategy documents and any other relevant documents and should take into consideration EC evaluation guidelines and standards.

• Design data collection methodology as appropriate, guided by the international evaluation standards and relevant framework(s).

• Design, develop, critique (with DRC team) and refine data collection tools including translation to the local Somali language, where appropriate.

• Conduct a comprehensive field based project evaluation [using both quantitative and qualitative data collection methods] as a means of providing insights on support received to date from DRC and collect data on targets – based on indicators as documented in the project proposal and monitoring and evaluation framework

• Carry out data collection, entry and analysis and write up the Evaluation Report (max 30 pages, excluding annexes and preliminary pages).

• Present the draft report to DRC team, 1 week after data collection, for review before producing a second draft

• Present a Draft Evaluation Report (2nd draft report) to DRC, EC and other stakeholders in workshop to facilitate sharing of evaluation results with a view to incorporate inputs from project stakeholders in the final draft.

• Submit a Final Evaluation Report to DRC as stated in the Consultancy Contract.

Report Format

The format of the report shall include the following:

• Executive Summary including summary table of key issues and recommendations

• Main text, to include:

• Background Information

• Study Methodology

• Findings: Analysis and interpretation based on Evaluation objectives and criteria. The analysis should based on area-specific issues (i.e. Puntland and Somaliland)

• Discussion and Conclusion

• Lessons Learnt and Recommendations


Key Deliverables

The Expectations from the Consultant:

• Inception Report, four days after signing the contract

• Debriefing at the field office before and at the end of field work is mandatory with relevant DRC staff

• Four (4) hard-cover-bound copies of the report. Spiral-bound copies will be rejected

• Soft copy of the Report in two (2) CD- ROMs in pdf version; with the cover inscribed (printed) on the CDs.

• The consultant will also be required to submit to DRC all study materials including; Soft copies of all data sets both quantitative and qualitative; and All filled quantitative data collection tools and qualitative data recording materials. Any other non-consumable documents/items that will be used in the course of the planned consultancy

• Workshop with donors and other stakeholders: PowerPoint presentation of the draft evaluation report.

DRC’s Responsibilities

The Consultant will be responsible to the Deputy Country Director, with technical oversight by the M&E Coordinator. DRC programme staff in the evaluation areas will provide necessary support to the evaluation team, as may be needed.

DRC will provide the following:

• Transport of the consultant to and from the field.

• All necessary project documents as requested by the Consultant

• Travel Insurance for the consultant

• Accommodation, including meals, for consultant in the field

• Pay consultancy fees at a mutually agreed rate

The terms and conditions of service will follow DRC terms of consultancies. Payment will be done according to the finance procedures of DRC.

Time Frame

It is anticipated that the evaluation will take 25 days from signing of Contract, beginning late May. The Consultant/Consultancy Firm should develop a feasible costed-work plan/activity schedule covering a maximum of 25 days and submit as integral part of the proposal for this consultancy.

Expected Profile of the Consultant

• Have an advanced degree and experience in Social Sciences, Conflict Management and Peace-building, food security programming and evaluation, development evaluation or social sciences

• Demonstrable experience in leading evaluations of humanitarian programs responding to major disasters, with specific emphasis on conflict management;

• Knowledge of strategic and operational management of humanitarian operations and proven ability to provide strategic recommendations to key stakeholders;

• Strong analytical skills and ability to clearly synthesize and present findings, draw practical conclusions, make recommendations and to prepare well-written reports in a timely manner;

• Experience in qualitative data collection and analysis techniques, especially in emergency operations;

• Excellent working knowledge of Somalia and the Horn of Africa.

• Proven ability to conduct field studies and to write clear and concise research reports in English. List of publications may be requested.

• Good interpersonal skills and understanding cultural sensitivities;

• Readiness to travel to Somalia and conduct direct standard monitoring and evaluation activities;

Evaluation Criteria

The evaluation should effectively answer the following questions under each criterion:

Effectiveness: To what extent were the project objectives achieved at the results level? Did the benefits reach the target group as intended? Were benefits distributed fairly between gender and age groups and across social and cultural barriers?

Efficiency: To what extent are the costs of project intervention justified by its results, taking alternatives into account?

Relevance: To what extent did the project intervention conform to the needs and priorities of target groups, and the policies of DRC and the European Commission?

Appropriateness: How well did the humanitarian activities respond to the changing demands of the situation; considering the requirements of adaptation, ownership, accountability, and cost-effectiveness? How and to what extent did the short-term emergency activities take into account longer-term needs and the interconnectedness of the existing humanitarian problems?

Coordination and Coherence: Were policies mutually consistent? Did all actors pull in the same direction? Were human rights consistently respected? What mechanisms were put in place for coordination with the local authorities, donors, and other actors; and how effective were they?

Evaluation and award of consultancy

DRC will evaluate the proposals and award the assignment based on technical and financial feasibility. DRC reserves the right to accept or reject any proposal received without giving reasons and is not bound to accept the lowest or the highest bidder. Only those shortlisted will be contacted.

For general information about the Danish Refugee Council, please consult www.drc.dk.


DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html).

How to apply:

Application process

Interested candidates who meet the required qualifications and experience are invited to submit their Expression of interest (Eol) to drcjobs@drchoa.org The EoI should include:

• CV (s) with details of qualifications, experience, telephone number and names of three referees (preferably those having worked for in similar assignments);

• Technical proposal that summarizes your understanding of the TOR and proposed methodology;

• Financial proposal providing cost estimates of daily consultancy fees in US$. Daily consulting rate is negotiable, although will be commensurate to DRC consultancy terms and standards; and

• The foreseen work plan for the days.

Please forward the expression of interest, in English and marked ‘Final Evaluation of ACT Project in Somalia’ no later than 17th May, 2013.

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