Statement of Purpose In order to reduce exposure of building occupants and maintenance personnel to
potentially hazardous chemical, biological and particle contaminants, which adversely impact air quality, health, building finishes, building systems, the environment and reduce deposition of contaminants in the building, Colby College Green Housekeeping policies and guidelines for the Alumni Building at Mayflower Drive in Waterville, Maine.
The included Training & Implementation program, Performance Level Standards, and
Housekeeping Policies address the commitment of Colby College Custodial Services to utilizing environmentally sound housekeeping procedures and policies through the following management principles:
A commitment to the continual education of custodial staff
Cleaning to protect both health and appearance
Cleaning the building in an integrated manner with the knowledge that cleaning in one area can have impacts on other areas
Minimizing human exposure to harmful contaminants and cleaning residues
Minimizing chemical and moisture residue when cleaning
Ensuring the safety of workers and building occupants at all times
Minimizing the pollutants that enter the building
Disposing of cleaning waste in environmentally preferable ways.
Training & Implementation Proper training ensures high levels of quality and is a primary focus of our organization. Training is an ongoing process for all employees – service technicians through upper management – focusing on the consistent quality of service and safety.
Extensive orientation and training is provided to all new employees.
Product specific training and supporting training materials provided by
manufacturer, their distributor or a third party.
Initial training for new managers is provided under the guidance of an
Supervisors/managers provided with site specific job descriptions.
Managers are trained in all aspects of quality service provision including
procedures/precautions associated with service, proper documentation of service, procedures for conducting inspections.
Training programs utilize a mix of printed materials, visual media, seminars, and conferences.
Training logs detailing dates, topics and attendees will be maintained
It is mandatory that product manufacturer, their distributor or a third party must offer training or training materials in the proper use of the product. Training or training materials must include step-by step instructions for the proper dilution, use, and disposal of product and the use of equipment.
A training log detailing dates, topics and attendees will be maintained
It is desirable that product training and support include (but not be limited to):
On-site initial training for the proper use of products
Ongoing periodic training for product use
Support phone number(s) – preferably toll-free – which can be called to receive instructions and assistance on product use
The manufacturer label must state clearly and prominently that dilution with water from the cold tap is recommended and shall state the recommended level of dilution.
The manufacturer shall also include detailed instructions for proper use and disposal and for the use of personal protective equipment.
It is desirable that products have color coded labels in lieu of dyes and be made with a percentage of post-consumer recycled content
It is desirable that manufacturers have product labeling systems to assist non-English speaking or illiterate personnel
Secondary containers must have appropriate labels.
Undiluted chemicals should be stored in appropriate designated areas
Products must be stored in accordance with manufacturer instructions and all federal, state, and local requirements to facilitate product identification and safe use and all containers must have the appropriate labels.
Storage areas will be secured to allow access only to those qualified and trained in proper use
Inventory control measures will be used to ensure that only required amounts of product are purchased and over-ordering is avoided
Products will be rotated so that oldest product is used first
All wastes, including used packaging and wash solutions should be stored or disposed of in a manner consistent with the label instructions on the cleaning product and with federal, state and local regulations
Measuring/Diluting Concentrated Products
Use appropriate Protective equipment when mixing concentrated cleaning
Follow manufacturer’s dilution direction. Do not under- or over- dilute
concentrated cleaning products
Make sure that spray bottles and other secondary containers have appropriate labels.
Never mix different cleaning products together
Equipment Guidelines Equipment Standards The following standards will guide cleaning equipment selection:
Vacuum cleaners that meet the requirements of the Carpet & Rug Institute Green Label Program and are capable of capturing 96% of particulates 0.3 microns in size and operate with a sound level less than 70dBA.
Hot water extraction equipment for deep cleaning carpets that is capable of removing sufficient moisture such that carpets can dry in less than 24 hours.
Powered equipment that is ergonomically designed to minimize vibration, noise and user fatigue.
Equipment that has rubber bumpers to reduce potential damage to building
A log will be kept for all powered housekeeping equipment documenting:
the date of equipment purchase
all repair and maintenance activities
Vendor specification sheets for each type of equipment in use.
Cleaning Procedure Guidelines Dusting and Dust Mopping
Use wide area vacuums fitted with appropriate bags/filters, as much as possible
Use lint free dusting cloths or a vacuum – feather dusters should not be used