Southern Indiana ec series-m system for Southern Indiana Education Center



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Southern Indiana EC



SERIES-M System for



Southern Indiana Education Center

This document explains the SERIES-M system setup for Southern Indiana Education Center. The programs that were used to define the system options are explained and illustrated. This document also includes a section on the DAILY reports that are run to process the requests and the procedure for initializing the shipping calendars.

Document prepared by:

Gary A. Dobson

Tek Data Systems

31 Crestview Drive

Westerly, RI 02891

401-594-5175 Fax: 401-596-5063



gary@tekdata.com

Tek Data Systems

SERIES-M V5.0 Installation Document

Southern Indiana Education Center

1102Tree Lane Drive

Jasper, IN 47546

Contacts: Amy Gonnerman 812-482-6641


Support Modem:
Installation and Training: Joel and Denise – 8/4/03 to 8/6/03
SERIES-M System number formats
District #### 4 digit

Bldg ####.#### 4 digit district followed by 4 digit building

User ####.####.#### 8 digit building followed by 4 digit user (Alternate logon activated)

Title a######

aa#####

aaa####
Print ## numeric



Shelf titles shelved by order number

Subject nnnnnnbbbb

aannnnbbbb (Topic code)

Standard not activated


This document contains the following sections:


  • Data Conversion Description




  • SERIES-M System Setup Description




  • SERIES-M Hardware Specifications



  • SERIES-M Custom Programming



  • SIEC DAILY Reports



  • SIEC Shipping Calendar Setup Procedure



Tek Data Systems

SIEC Data to V5.0 Pentium Conversion



  • First the TD data files were converted into the SERIES-M database. Refer to the document titled, TD to SERIES-M Conversion for Indiana for the details on how to perform the conversion.




Setup the SERIES-M V5.6 System



  1. SHIPPING CALENDARS

The following Calendar/Routes were established.




Calender/Route Number

Calendar/Route Name

Assign to

0

WALKIN

SIEC

2

RT1-MON

Route 1 Monday delivery and pickup

4

RT2-TUE

Route 2 Tuesday delivery and pickup

6

RT3-WED

Route 3 Wednesday delivery and pickup

8

RT4-THU

Route 4 Thursday delivery and pickup

10

RT5-FRI

Route 5 Friday delivery and pickup

12

DAILY

Daily delivery and pickup

The default booking period for all building is 1. This will work for all routes except the DAILY route (SERIES-M Calendar 12). The Period value in all buildings on this route should be set to 5 for a one week period.

When counting days for the booking period, holidays are not counted. Note, the Period field in the title records can be used to over ride the default period from the building record.

There is a section at the end of this document that explains how to set up the calendars.





  1. ORDERS Booking
    Use the SETUP program to review all the ORDERS Options, set as required.


Number of Days Between Bookings – This option setting was set to 0. This means that each item can be scheduled to go back out the day after it is returned. If an item is due back on a Monday, it can be scheduled to go back out Tuesday.



  1. D/MAX SETUP

The following D/MAX – Web/Max setup options were defined on the SIEC system. Use the D/MAX SETUP program to change the settings as required.


Earliest Booking Date – This date was set to the day after tomorrow’s date

Maximum Due Date – This date was set to 6/3/04

Absolute Maximum Due Date – This was set to 6/3/04

Cutoff Time of Day (on earliest ship day) – Time was set to 3:00 PM

Extra Days Maximum – Set to 0
Extra Days Maximum on 0 route - 0

NEW Items Date – This date was set to 5/1/03
Default User Password - MEDIA
With these settings Users can schedule items via Web/Max for delivery on the day after tomorrow up to 3:00 PM today. This means that up until 3:00 PM on Monday items can be scheduled for delivery on Wednesday. After this time the earliest items could be booked for, via Web/Max , is 2 days after tomorrow. Using the previous example the earliest items can be scheduled for after 3:00 PM on Monday would be for Thursday. If this is not acceptable use the D/MAX SETUP program to change the Earliest Booking Date option. All items booked will have to have a due date on or before 6/3/04, this is because the Absolute Maximum Due date has been set to 6/3/04. Each year after re-doing the calendars, use the D/MAX SETUP program to adjust the Maximum and Absolute Maximum Due dates. This will allow users to schedule materials for the new school year. The NEW Items date set the system to identify all titles that were added to the system after 5/1/03 as new titles. On WEB/MAX if the new items search box is checked, then only new titles will be listed. Also, a special NEW icon will be displayed for all new titles.



  1. Activated the Alternate logon feature. This feature allows the users to log onto Web/Max with their logon name rather than their assigned user number. The system generates the default logon names by using the first letter in the user’s first name followed by the last name. Example, the logon name for John Smith will be set to; JSMITH Each user record must have a unique logon name. If there are additional JSMITHs then they become JSMITHA, JSMITHAB, JSMITHABC, etc… The logon names can be changed by a SERIES-M operator, if a user requests a name change. The logon name field (IDIDN) will hold a maximum of 16 characters. Blanks can not be used within logon names.

    To change an alternate logon name:
    Press the Home key to display the SERIES-M main menu
    Press F7 for MAINT
    Press F1 for USER (Alt+U)
    Press F2 for the USER command
    At the User number prompt, enter the User number or press the Up arrow for a name search
    When the correct user is displayed continue with the next step
    Type in the command, LOGON and the system will prompt for the logon name

    Note, the key combination of Alt+U is a shortcut for loading the MAINT USER program.





  2. The default user password was set to: MEDIA
    Each time a new user is added to the system, their password will be set to MEDIA
    If you wish to use a different default password go to the D/MAX SETUP program and change the Default User password option.

    To change the Default User Password:
    Press the Home key to display the SERIES-M main menu
    Press F10 for OPTIONS
    Press F2 for D/MAX
    Press F5 for SETUP
    Press the Down arrow key until the Default User password option is highlighted
    Type in the desired password (note the password is case insensitive).


  3. Set special buildings in MAINT STATUS
    MAINT STATUS SETUP
    Withdraw 99.99
    Damaged 99.98
    Lost 99.97
    ON-ORDER 99.96
    These special buildings are used in the MAINT STATUS program to remove copies from circulation. A special District 99 - Out of Circulation was created from these buildings.


  4. The MAINT CREATE-MC-FILE program was run to create the Media Code authority file based on the media field within the title records. The following media codes were found.


Media Code

Description

Note

DV

DVD




LV

Laser Disc




MT

Books and Kits




VC

Videocassette




VH

Videocassette



VP

Videocassette













  1. To make items non-bookable on Web/Max use the MAINT DECODE NOBOOK option. Nobook items will display on Web/Max, but they can not be booked via Web/Max. The following MAINT DECODE file settings were made to suppress Web/Max booking for specified media types.

Press the Home key to display the SERIES-M main menu.
Press F7 for MAINT

Press F9 for DECODE

Press F1 for SELECT

Press the Down arrow until Browse media & level is highlighted


Then Press the Enter key
Press F3 for ADD

Enter the following as the decode key: NOBOOK

Enter the following as the decode text: XXYY

Note, both the media code and the special field are checked for the NOBOOK code.



  1. The following MAINT DECODE file settings were made to support Web/Max searches by media type.

Press the Home key to display the SERIES-M main menu.
Press F7 for MAINT

Press F9 for DECODE

Press F1 for SELECT

Press the Down arrow until Browse media & level is highlighted


Then Press the Enter key
The following Browse Media Decode keys were established:

DV Digital Videodisc

LV Laser Videodisc

MT Materials

V? VHS Videocassette

MEDIA V?DVLVMT




  1. The following MAINT DECODE file settings were made to support Web/Max searches by grade level.

Press the Home key to display the SERIES-M main menu.
Press F7 for MAINT

Press F9 for DECODE

Press F1 for SELECT

Press the Down arrow until Browse media & level is highlighted


Then press the enter key
The following Browse Level Decode keys were established
LEVEL1 P Primary K-3

LEVEL2 I Intermediate 4-6

LEVEL3 J Junior High 7-8

LEVEL4 S Senior High 9-12

LEVEL5 T Teacher Education

LEVEL6 A Adult Education




  1. The following MAINT DECODE file settings were made to decode the length field for Catalog output and Web/Max display.

Press the Home key to display the SERIES-M main menu.
Press F7 for MAINT

Press F9 for DECODE

Press F1 for SELECT

Press the Down arrow until Length is highlighted


Then press the enter key
The following Length Decode keys were established
# # min

## ## min

### ### min

#### #### min



  1. Set Bldg by media counters and media code authority file.
    SA#MD0 V? VHS Videocassette
    SA#MD1 DV Digital Videodisc
    SA#MD2 LV Laser Videodisc
    SA#MD3 MT Materials
    SA#MD4
    SA#MD5
    SA#MD6
    SA#MD7
    SA#MD8
    SA#MD9 OT OTHERS





Tasks to be Completed

SERIES-M V5.3 Hardware Specifications
SIEC
SERIES-M Server: ??????????
Pentium III based computer IP address: 165.138.001.002

____ megabytes of ram

Windows 98 operating system
Drive A: 3½ floppy Drive B: none

Drive C: __ Gb hard disk LPT1 ___________

Drive D: __ Gb hard disk LPT2

Drive E: CD-ROM drive

External Zip Drive ??? Modem service: not available


Seagate STT8000N

US Robotics 56K Voice, internal

Uses Sony QW3080XLF tapes

Set as COM2

Software: Seagate Backup Exec V4.0 b

Software: PCAnywhere 32 V9.2

SIEC Network Parameters 8/5/03


IP Web Server


165.138.001.001

Net Mask

Gateway

DNS



DNS Domain



SERIES-M Server Name

Seriesm

IP SERIES-M Server

165.138.001.002

Route Password



Tek Data Systems

SERIES-M V5.0 CUSTOM PROGRAMMING
SIEC

INCLUDE BLOCKS The INCLUDE Blocks are stored in a separate file named, INCLUDES.SRC This file is unique to each customer. It will contain some blocks that are the same for each customer. SERIES-M updates will never change this file. Customization of SERIES-M programs, such as the DAILY reports, are handled by installing the custom blocks (programs) from the INCLUDES.SRC file.
DAILY Reports The Daily help screens were modified to only display the required reports and they are listed in the order that they should be run. On Fridays the TRANSFER program is added to the DAILY screen.

MAINT-BLDG-CUSTOM Added support for Groups. Currently there are three groups:


MEMB – SIEC Member group (Bit 1)
JASP – Jasper Chamber of Commerce Library group (Bit 2)
PROF – Professional Library group (Bit 3)
The command GROUP or ALT+R will display the prompt for assigning the groups.
MAINT-TITLE-CUSTOM Added support for Groups.
SERIES-M V5.4 DAILY REPORTS
Southern Indiana Education Center

The SERIES-M DAILY screen was customized to display only the reports that are run by Southern Indiana Education Center and they are listed in the order that they must be run. Each day as the reports are run, they are checked off on the DAILY screen

The text that is printed in bold are the commands that are used to select and run the necessary programs. To execute a command press the assigned function key or type in the command then press the Enter key.
Home Press this key to display the SERIES-M main menu.
DAILY Displays a list of the programs that must be run each day to process the requests

.

DUE Loads the program that prints a list of the items that are due, on or before today, from each building.

Sort order: BY ARSA# SANUM AR ARDDT ARTM# TMNUM ARPD# PDID

PRINT SORT LIST OK Sort and print the Due back list.

DAILY Return to the DAILY menu
CHECKINS Loads the manual checkins program. This program collects and sorts the items that were printed on the DUE list this morning. The list is displayed on the screen and the items that were not returned must be marked as Late. The Up and Down arrow keys are used to scan the list the Ins key is used to change the selected item from Due to Late or from Late to Due. After all the not returned items have been marked Late and the Late items that were returned marked Due, CHECKIN is run to checkin all items that are marked Due.

Sort order: BY ARSA# SANUM AR ARDDT ARTM# TMNUM ARPD# PDID



SORT Collect and Sort the Due and overdue items.

REVIEW Review the list, mark late items. Change from Late to Due any overdue items that were returned.

CHECKIN Checkin all items that are marked Due.


NOSHIPS Load the program that will ship (change print status to OUT) all prints that were assigned by the ASSIGNS program to ship tomorrow (next valid ship day). The program will attempt to re-assign any prints that cannot be shipped because of damage or late return. If a print cannot be re-assigned, then the request is Not Shipped (Cancelled) and is printed on the list. The items that are shipped are not printed on this list. They will be on the PACKING list, which is printed next.

PRINT LIST OK This is the command that will print the Noships list

DAILY Return to the DAILY menu

ASSIGNS Load the program that assigns prints for shipment. The prints are assigned on a rotation basis. The print that has been on the shelf the longest will be the next one assigned. Prints will be assigned to all shipments scheduled for the day after tomorrow. The program determines the day after tomorrow based on the holidays in ROUTE 0 WALKIN. The day after tomorrow will be the 2nd non-holiday after today. A custom field named, RESULT, has been defined print out the status of each request that is listed on the ASSIGNS list. The normal status for items on the ASSIGNS list is Assigned, in cases when a print can not be assigned the status will be Not Shipped. Note, the ASSIGNS program can be run more than one time on a given day but, the requests that were listed on the previous report will not be listed again. Only requests for the next shipment, that have been added since the program was run, will be listed.

PRINT LIST OK This is the command that will print the Assigns list.

DAILY Return to the DAILY menu.

PLABELS Load the program that prints pull labels for the items that have been assigned to be shipped the day after tomorrow. The number of labels printed should be the same as the number of items that were assigned by the ASSIGNS program. There will be more labels printed if any of the scheduled items are multi-part.
Sort order: Media, Ship Date, Title#, Copy#, Shelf#

ARTM# TMMEDIA AR ARSDT ARTM# TMNUM ARPD# PDID PDINV


Label size: 1” x 4” pinfeed

PRINT LABEL SORT LIST OK This command will sort and print the pull labels.

DAILY Return to the DAILY menu

PACKING Load the program that will print a Packing list for each building. This list will include all items that are being shipped to each building tomorrow. The contents of this list will be the items assigned by the ASSIGNS program. Any items that had to be NOT SHIPPED by the NOSHIPS list will also in listed as the Following items were not packed.

Sort order: ARSA# SANUM AR FLIP LINK ARTM# TMNAME ARPD# PDID



PRINT SORT LIST OK Sort and print the packing list.


CONFIRM Load program that prints the user request Confirmations. All requests that have not been printed on a Confirmation will be included. If the Confirm program is re-run on the same day, requests that have been entered since the program was last run and all requests printed earlier will be included. Note, if the SERIES-M Email Confirmation
module has been activated, then conformations will only be printed for users that do not have email addresses in their SERIES-M user record.

Sort order: Bldg# User#, Request type, Ship date, Title name

ARSA# SANUM ARID# IDNUM AR FLIP LINK ARSDT ARTM# TMNUM

PRINT SORT LIST OK Sort and print the user Confirmations.

DAILY Return to the DAILY menu
 Fridays Only
TRANSFER Load the program that transfers completed requests from the Active to the Historic request file. Note, although this program can be run on any day, it will be listed on the DAILY help on Fridays only.

TRANSFER Run the program that will transfer the completed requests.

Tek Data Systems

SERIES-M V5.x Shipping Calendar Setup

Southern Indiana Education Center

Once a year, usually in June or July, the SERIES-M shipping calendars must be established for the remainder of the summer and the new school year. The Route 0 WALKIN calendar must always be updated first. This calendar will be checked for valid Ship and Due dates when the other calendars are entered. Each calendar contains 400 days from its start date. The start date for all calendars should be the same and it should not be a future date. Updating the calendars does not have any effect on existing bookings.


Press Alt+C to load the MAINT CALENDAR program.
ROUTE 0 Name: WALKIN

This calendar must be set for the days that the media library is closed or not shipping media.


Press F1 for ROUTE At the Route number prompt enter 0 This selects route 0 so that it can be updated.
NEW  Initialize the calendar and set all Saturdays and Sundays as holidays. Note, the default is to have the start date as today.
Use the following commands to specify the holidays for the WALKIN calendar. All days that the Media Center will be closed must be marked as holidays. If the library is open, but no shipments will be made, then the day should be made a NOSHIP day. Item can be scheduled for return on NOSHIP days, but no items will be scheduled to ship. Note, when entering the dates it is not necessary to include the year unless the date is more than a year from today. When dates are entered a future date is always assumed.


Command format

Description

Example

mm/dd HOL 

Marks mm/dd as a holiday

10/6 HOL

mm/dd mm/dd HOLS 

Marks all dates in the range as holidays

10/25 1/1 HOLS

mm/dd -HOL 

Makes mm/dd not a holiday

10/6 -HOL

mm/dd mm/dd -HOLS 

Makes all dates in the range not holidays

10/25 1/1 -HOLS

mm/dd NOSHIP

Marks mm/dd as a No Ship date

10/22 NOSHIP

mm/dd mm/dd NOSHIPS 

Marks all dates in the range as No Ship days

10/22 10/24 NOSHIPS

mm/dd -NOSHIP

Makes mm/dd not a No Ship date

10/22 -NOSHIP

mm/dd mm/dd -NOSHIPS 

Makes all dates in the range not No Ship days

10/22 10/24 -NOSHIPS

Note, after entering the holidays the SHOW command (function key F4) can be used to display the calendar so that the holidays can be checked. Days that are marked as holidays will be displayed in RED. A No Ship day is a non-holiday that items can be scheduled for return but there will be no shipments on the date. Every date in the calendar is a potential View date. For each view date Ship, Call, and Due dates are provided.

The calendars are period generic, meaning that they can be used for any period. To determine a Call date for a request, start counting the non-holidays from the day after the ship date, until you have counted a number of days equal to the building period (default period = 4). Then the Call and Due dates will be the dates shown for the View date on which you stopped counting.

.

Use the commands shown in the table above to specify the holidays in Route 0.



Examples:

Labor Day 9/4 HOL  Make September 4th a holiday

Veterans Day 11/10 HOL  Make November 10th a holiday

Thanksgiving 11/23 11/24 HOLS  Make November 23rd & 24th holidays

Christmas Day 12/25 HOL  Make December 25th a holiday

New Year’s Day 1/1 HOL  Make January 1st a holiday

Good Friday 4/13 HOL  Make April 13th a holiday

Memorial Day 5/28 HOL  Make May 28th a holiday

Remember, the dates shown here are examples, the actual dates that are used will have to change each year.


ADJUST  This command adjusts the ship, call, and due date for the holidays that have been specified.

MONDAY Calendar

This Calendar is setup as a Monday to Monday calendar. This means that the library will deliver/pickup materials only on Mondays, to all buildings assigned to this route.


Press F1 for ROUTE At the Route number prompt enter the number of the route to be setup.
NEW  Initialize the calendar and set all Saturdays and Sundays as holidays. Note, the default is to have the start date as today. This calendar must have the same start date as the Route 0 calendar.
Use the commands shown in the table on the previous page to specify the student calendar holidays.

Examples:

Labor Day 9/4 HOL Make September 4th a holiday

Veterans Day 11/10 HOL Make November 10th a holiday

Thanksgiving 11/22 11/24 HOLS Make November 22nd 23rd 24th holidays

Christmas Break 12/21 1/2 HOLS Make all dates 12/21 thru 1/2 holidays

Martin Luther King 1/15 HOL Make January 15th a holiday

President’s Day 2/19 HOL Make February 19th a holiday

Spring Break 3/19 3/23 HOLS Make all dates 3/19 thru 3/23 holidays

Good Friday/Easter 4/13 4/16 HOLS Make all dates 4/13 thru 4/16 holidays

Memorial Day 5/28 HOL Make May 28th a holiday


mm/dd/yy EOY Specify the End Of Year date for this route. All requests that ship before this date are forced to be due on or before this date.
mm/dd/yy mm/dd/yy NOSHIPS Make all dates in the range No Ship days. There may be date ranges at the beginning and end of the calendar that need to be marked as no ship days. Materials can be scheduled to be returned on NOSHIP days, but no items will be scheduled for shipment.
Example: 7/26/00 9/1/00 NOSHIPS 
mm/dd/yy NOSHIP Makes the specified date a no ship day.
MONMON This command adjusts the shipping and pickup schedule for the route to be Monday to Monday
Note, after entering the holidays and running the ADJUST command, the SHOW command (function key F4) can be used to display the calendar so that the holidays can be checked. Days that are marked as holidays will be displayed in RED. The Ship, Call, and Due dates will be displayed for each view date. Remember the calendars are period generic, the default period for booking will be obtained from the Building or Title record (which ever period is longer). Also, when counting the period, days that are marked as holidays are not counted as part of the period.

Once the calendars have been defined for a new year the D/MAX – WEB/MAX allowable booking dates must be changed to allow booking for the new calendar dates. Use the D/MAX SETUP program to change the dates.



TUESDAY Calendar

This Calendar is setup as a Tuesday to Tuesday calendar. This means that the library will deliver/pickup materials only on Tuesdays, to all buildings assigned to this route.


Press F1 for ROUTE At the Route number prompt enter the number of the route to be setup.
NEW  Initialize the calendar and set all Saturdays and Sundays as holidays. Note, the default is to have the start date as today. This calendar must have the same start date as the Route 0 calendar.
Use the commands shown in the table on the previous page to specify the student calendar holidays.

Examples:

Labor Day 9/4 HOL Make September 4th a holiday

Veterans Day 11/10 HOL Make November 10th a holiday

Thanksgiving 11/22 11/24 HOLS Make November 22nd 23rd 24th holidays

Christmas Break 12/21 1/2 HOLS Make all dates 12/21 thru 1/2 holidays

Martin Luther King 1/15 HOL Make January 15th a holiday

President’s Day 2/19 HOL Make February 19th a holiday

Spring Break 3/19 3/23 HOLS Make all dates 3/19 thru 3/23 holidays

Good Friday/Easter 4/13 4/16 HOLS Make all dates 4/13 thru 4/16 holidays

Memorial Day 5/28 HOL Make May 28th a holiday


mm/dd/yy EOY Specify the End Of Year date for this route. All requests that ship before this date are forced to be due on or before this date.
mm/dd/yy mm/dd/yy NOSHIPS Make all dates in the range No Ship days. There may be date ranges at the beginning and end of the calendar that need to be marked as no ship days. Materials can be scheduled to be returned on NOSHIP days, but no items will be scheduled for shipment.
Example: 7/26/00 9/1/00 NOSHIPS 
mm/dd/yy NOSHIP Makes the specified date a no ship day.
TUETUE This command adjusts the shipping and pickup schedule for the route to be Tuesday to Tuesday.
Note, after entering the holidays and running the ADJUST command, the SHOW command (function key F4) can be used to display the calendar so that the holidays can be checked. Days that are marked as holidays will be displayed in RED. The Ship, Call, and Due dates will be displayed for each view date. Remember the calendars are period generic, the default period for booking will be obtained from the Building or Title record (which ever period is longer). Also, when counting the period, days that are marked as holidays are not counted as part of the period.

WEDNESDAY Calendar

This Calendar is setup as a Wednesday to Wednesday calendar. This means that the library will deliver/pickup materials only on Wednesdays, to all buildings assigned to this route.


Press F1 for ROUTE At the Route number prompt enter the number of the route to be setup.
NEW  Initialize the calendar and set all Saturdays and Sundays as holidays. Note, the default is to have the start date as today. This calendar must have the same start date as the Route 0 calendar.
Use the commands shown in the table on the previous page to specify the student calendar holidays.

Examples:

Labor Day 9/4 HOL Make September 4th a holiday

Veterans Day 11/10 HOL Make November 10th a holiday

Thanksgiving 11/22 11/24 HOLS Make November 22nd 23rd 24th holidays

Christmas Break 12/21 1/2 HOLS Make all dates 12/21 thru 1/2 holidays

Martin Luther King 1/15 HOL Make January 15th a holiday

President’s Day 2/19 HOL Make February 19th a holiday

Spring Break 3/19 3/23 HOLS Make all dates 3/19 thru 3/23 holidays

Good Friday/Easter 4/13 4/16 HOLS Make all dates 4/13 thru 4/16 holidays

Memorial Day 5/28 HOL Make May 28th a holiday


mm/dd/yy EOY Specify the End Of Year date for this route. All requests that ship before this date are forced to be due on or before this date.
mm/dd/yy mm/dd/yy NOSHIPS Make all dates in the range No Ship days. There may be date ranges at the beginning and end of the calendar that need to be marked as no ship days. Materials can be scheduled to be returned on NOSHIP days, but no items will be scheduled for shipment.
Example: 7/26/00 9/1/00 NOSHIPS 
mm/dd/yy NOSHIP Makes the specified date a no ship day.
WEDWED This command adjusts the shipping and pickup schedule for the route to be Wednesday to Wednesday

Note, after entering the holidays and running the ADJUST command, the SHOW command (function key F4) can be used to display the calendar so that the holidays can be checked. Days that are marked as holidays will be displayed in RED. The Ship, Call, and Due dates will be displayed for each view date. Remember the calendars are period generic, the default period for booking will be obtained from the Building or Title record (which ever period is longer). Also, when counting the period, days that are marked as holidays are not counted as part of the period.


THURSDAY Calendar

This Calendar is setup as a Thursday to Thursday calendar. This means that the library will deliver/pickup materials only on Thursdays, to all buildings assigned to this route.


Press F1 for ROUTE At the Route number prompt enter the number of the route to be setup.
NEW  Initialize the calendar and set all Saturdays and Sundays as holidays. Note, the default is to have the start date as today. This calendar must have the same start date as the Route 0 calendar.
Use the commands shown in the table on the previous page to specify the student calendar holidays.

Examples:

Labor Day 9/4 HOL Make September 4th a holiday

Veterans Day 11/10 HOL Make November 10th a holiday

Thanksgiving 11/22 11/24 HOLS Make November 22nd 23rd 24th holidays

Christmas Break 12/21 1/2 HOLS Make all dates 12/21 thru 1/2 holidays

Martin Luther King 1/15 HOL Make January 15th a holiday

President’s Day 2/19 HOL Make February 19th a holiday

Spring Break 3/19 3/23 HOLS Make all dates 3/19 thru 3/23 holidays

Good Friday/Easter 4/13 4/16 HOLS Make all dates 4/13 thru 4/16 holidays

Memorial Day 5/28 HOL Make May 28th a holiday


mm/dd/yy EOY Specify the End Of Year date for this route. All requests that ship before this date are forced to be due on or before this date.
mm/dd/yy mm/dd/yy NOSHIPS Make all dates in the range No Ship days. There may be date ranges at the beginning and end of the calendar that need to be marked as no ship days. Materials can be scheduled to be returned on NOSHIP days, but no items will be scheduled for shipment.
Example: 7/26/00 9/1/00 NOSHIPS 
mm/dd/yy NOSHIP Makes the specified date a no ship day.
THUTHU This command adjusts the shipping and pickup schedule for the route to be Thursday to Thursday

Note, after entering the holidays and running the ADJUST command, the SHOW command (function key F4) can be used to display the calendar so that the holidays can be checked. Days that are marked as holidays will be displayed in RED. The Ship, Call, and Due dates will be displayed for each view date. Remember the calendars are period generic, the default period for booking will be obtained from the Building or Title record (which ever period is longer). Also, when counting the period, days that are marked as holidays are not counted as part of the period.


FRIDAY Calendar

This Calendar is setup as a Friday to Friday calendar. This means that the library will deliver/pickup materials only on Fridays, to all buildings assigned to this route.


Press F1 for ROUTE At the Route number prompt enter the number of the route to be setup.
NEW  Initialize the calendar and set all Saturdays and Sundays as holidays. Note, the default is to have the start date as today. This calendar must have the same start date as the Route 0 calendar.
Use the commands shown in the table on the previous page to specify the student calendar holidays.

Examples:

Labor Day 9/4 HOL Make September 4th a holiday

Veterans Day 11/10 HOL Make November 10th a holiday

Thanksgiving 11/22 11/24 HOLS Make November 22nd 23rd 24th holidays

Christmas Break 12/21 1/2 HOLS Make all dates 12/21 thru 1/2 holidays

Martin Luther King 1/15 HOL Make January 15th a holiday

President’s Day 2/19 HOL Make February 19th a holiday

Spring Break 3/19 3/23 HOLS Make all dates 3/19 thru 3/23 holidays

Good Friday/Easter 4/13 4/16 HOLS Make all dates 4/13 thru 4/16 holidays

Memorial Day 5/28 HOL Make May 28th a holiday


mm/dd/yy EOY Specify the End Of Year date for this route. All requests that ship before this date are forced to be due on or before this date.
mm/dd/yy mm/dd/yy NOSHIPS Make all dates in the range No Ship days. There may be date ranges at the beginning and end of the calendar that need to be marked as no ship days. Materials can be scheduled to be returned on NOSHIP days, but no items will be scheduled for shipment.
Example: 7/26/00 9/1/00 NOSHIPS 
mm/dd/yy NOSHIP Makes the specified date a no ship day.
FRIFRI This command adjusts the shipping and pickup schedule for the route to be Friday to Friday

Note, after entering the holidays and running the ADJUST command, the SHOW command (function key F4) can be used to display the calendar so that the holidays can be checked. Days that are marked as holidays will be displayed in RED. The Ship, Call, and Due dates will be displayed for each view date. Remember the calendars are period generic, the default period for booking will be obtained from the Building or Title record (which ever period is longer). Also, when counting the period, days that are marked as holidays are not counted as part of the period.


DAILY Calendar

This Calendar is setup as a Daily calendar. This means that the library will deliver/pickup materials on all non-holidays, to all buildings assigned to this route.


Press F1 for ROUTE At the Route number prompt enter the number of the route to be setup.
NEW  Initialize the calendar and set all Saturdays and Sundays as holidays. Note, the default is to have the start date as today. This calendar must have the same start date as the Route 0 calendar.
Use the commands shown in the table on the previous page to specify the student calendar holidays.

Examples:

Labor Day 9/4 HOL Make September 4th a holiday

Veterans Day 11/10 HOL Make November 10th a holiday

Thanksgiving 11/22 11/24 HOLS Make November 22nd 23rd 24th holidays

Christmas Break 12/21 1/2 HOLS Make all dates 12/21 thru 1/2 holidays

Martin Luther King 1/15 HOL Make January 15th a holiday

President’s Day 2/19 HOL Make February 19th a holiday

Spring Break 3/19 3/23 HOLS Make all dates 3/19 thru 3/23 holidays

Good Friday/Easter 4/13 4/16 HOLS Make all dates 4/13 thru 4/16 holidays

Memorial Day 5/28 HOL Make May 28th a holiday


mm/dd/yy EOY Specify the End Of Year date for this route. All requests that ship before this date are forced to be due on or before this date.
mm/dd/yy mm/dd/yy NOSHIPS Make all dates in the range No Ship days. There may be date ranges at the beginning and end of the calendar that need to be marked as no ship days. Materials can be scheduled to be returned on NOSHIP days, but no items will be scheduled for shipment.
Example: 7/26/00 9/1/00 NOSHIPS 
mm/dd/yy NOSHIP Makes the specified date a no ship day.
ADJUST This command adjusts the shipping and pickup schedule for the route.

Note, after entering the holidays and running the ADJUST command, the SHOW command (function key F4) can be used to display the calendar so that the holidays can be checked. Days that are marked as holidays will be displayed in RED. The Ship, Call, and Due dates will be displayed for each view date. Remember the calendars are period generic, the default period for booking will be obtained from the Building or Title record (which ever period is longer). Also, when counting the period, days that are marked as holidays are not counted as part of the period.




Tek Data Systems



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