News from Wisconsin State Elections Board



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NEWS

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Wisconsin State Elections Board 132 East Wilson Street, Suite 200, P.O. Box 2973,

Madison, WI 53701-2973 (608) 266-8005, FAX (608) 267-0500, http://elections.state.wi.us


Electronic Filing of Campaign Finance Reports

To Those Registrants

That May Be Required to File Campaign Finance Reports in An Electronic Format

History of Electronic Filing

Beginning with the filing of the July 2002 continuing campaign finance report, all committees with receipts over $20,000 were required to file reports electronically with the State Elections Board. These reports are posted to our website where they are available to be viewed in their entirety. The report information available on the website is required to be the same as the hard copy filed with the State Elections Board.

Who is required to file campaign finance reports electronically?

Candidate committees with contributions in a total amount or value of $20,000 or more in a campaign period (Assembly 2 years, Senate 4 years) are required to file in an electronic format S.11.21(16), Wis. Stats. Other committees with contributions in a total amount or value of $20,000 or more in a biennium (e.g. 1/1/01 through 12/31/02) are required to file in an electronic format. Once a committee exceeds the $20,000 contribution threshold, they must file their reports electronically for all subsequent filings. Registrants are advised to review their activity to determine if they are required to file their campaign finance reports in electronic format.
When is the committee required to file electronically?

For the July Continuing campaign finance report, the electronic file should be sent by email no later than July 21, 2003, unless the committee is required to file a Pre-Election report for the 21st or 71st Assembly Special Election. The Pre-Election Special finance report, if required, is due no later than July 14, 2003, and will cover activity through July 7, 2003. If you file the Pre-Election report, you are not required to file a July Continuing report. If the report file is too large to email, a diskette or CD along with the hard copy should be delivered, or sent with a postmark, no later than July 21, 2003. (Pre-Election Special reports are due July 14, 2003, if required).


How is the committee required to file?

Format: The State Elections Board will accept campaign finance reports in one of the following formats: Access report in rich text format, an Excel spreadsheet (CSV format if you don’t have Excel), or a text file is acceptable.
An Excel spreadsheet application is available from the State Elections Board on its website at http://elections.state.wi.us. Those registrants who used the spreadsheet for their previous report are advised to rename their spreadsheet and download a new spreadsheet for their next report.
Those committees who are using vendor software or their own database or spreadsheet are required to test their filing with Elections Board staff before they file their report. Send the test to wired@seb.state.wi.us noting “test filing” in the subject field.
Sending Electronic File: The electronic file should be sent to wired@seb.state.wi.us. Complete instructions can be found on the Elections Board website at http://elections.state.wi.us by choosing “Information on Electronic Filing of Campaign Finance Reports
Does the committee also have to file a paper report?

Yes, the statutes require that a paper report be filed by the report deadline. For the july continuing 2003 report, the paper report must be filed no later than july 21, 2003. If mailed, it must be postmarked no later than July 21, 2003. The Pre-Election special report if required, is due July 14, 2003, covering activity through July 7, 2003.
Questions?

If you have any questions, please check the Elections Board website at http://elections.state.wi.us for further information or contact our office at 608-266-8005. 6/11/03

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