Minutes of the sparta public library board of trustees

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April 6, 2009

The regularly scheduled meeting of the Sparta Public Library Board of Trustees was called to order by President Domenica McDonald on April 6, 2009 in the library’s research area.
Members present: Absent:

Don Adams

Domenica McDonald


Anne Bourner

Helen Menke

Richard Cavalier

Darlene Prest

Mary Ann Clendenin

Janice Taylor

Steve Gerlach

Cristy Stupegia, Librarian

The minutes of the March 2, 2009 meeting were reviewed. It was moved by Anne Bourner and seconded by Janice Taylor to approve the minutes. Motion carried unanimously.

Treasurer’s Report – Helen Menke

After the Treasurer’s Report was reviewed, it was moved by Darlene Prest and seconded by Anne Bourner to accept the report. It was moved by Anne Bourner and seconded by Don Adams to pay the bills and all outstanding bills. Motion carried unanimously.

Librarian’s Report

  1. Grants

  1. Cristy will be submitting a quarterly report for the LSTA In Sync with Technology Grant. New computer equipment has been ordered as well as community partners developed to use the Library 2.0 technologies and create instructions for staff to use the courses on line through Webjunction.

  2. Cristy attended a meeting regarding the Gates Foundation Online Opportunity Grant. We are one of 50 libraries within the Shawnee Library System who are eligible for the grant and one of 134 libraries statewide who met the eligibility criteria. We are eligible for 4 computers, if we meet the purchase agreement criteria. Cristy is working with the Friends of the Library to have an agreement signed in order to meet the criteria

  3. Mini-constructi6on Grant

  1. Outside work is completed.

  2. Carpet is ordered

  3. It was moved by Mary Ann Clendenin and seconded by Anne Bourner to close the library for one week while the carpet is being installed. Motion carried unanimously.

  1. Personnel and Costs Savings

  1. The board discussed ways to keep within the hours requested by the city. After studying last year’s times compared to this year’s time to-date, the board decided that we are running approximately the same as last year.

  2. Being closed one week in May should help our hours as well.

  3. As it stands right now, we will not need to close any extra hours.

  4. It was decided to have Cristy keep a running comparison of hours of last year’s totals to this year’s totals to see if any changes needed to be made. No action was needed at this time.

  1. Outside Building Maintenance

  1. It was moved by Anne Bourner and seconded by Janice Taylor to allow up to $50 be spent on purchasing new flowers, if Darlene wants to purchase flowers for outside the building. Motion carried unanimously.

  2. A motion was made by Steve Gerlach and seconded by Richard Cavalier to pay Konnie Pirtle $50 to trim back the bushes. Motion carried unanimously.

  1. Misselhorn Statue – It was the consensus of the board that we cannot afford to purchase the statue. No action was taken.

It was moved by Richard Cavalier and seconded by Janice Taylor to approve the Librarian’s Report. Motion carried unanimously.
Budget – Steve Gerlach presented the proposed April 1, 2009 through March 31, 2010 budget.

It was moved by Richard Cavalier and seconded by Don Adams to approve the 2009-2010 Budget. Motion carried unanimously.

It was moved by Richard Cavalier and seconded by Anne Bourner to approve the letter addressed to the Sparta City Council, dated April 6, 2009. Motion carried unanimously.
Old Business – None

A thank you card and note was read form Lois Cunningham.

New Business – None
It was moved by Richard Cavalier and seconded by Steve Gerlach to adjourn. Motion carried unanimously.
Next stated meeting: May 4, 2009.
Respectfully submitted,

Mary Ann Clendenin

Secretary of the Board

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