Ministry of agriculture and ministry of public works smallholder tree crop revitalization support project

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Operational Practice guidelines

Operational Practices that should apply for all persons involved, in whatever capacity, in implementing the proposed project are set out in the tables below. These Operational Practices are intended to be low in cost, practical and easy to apply. This should be seen as ‘organic’ so that anyone involved may request modification to the practices based on site experience. To do this s/he should raise the matter with the Environmental Manager within the PIU.

Environmental Management Guidelines


Must NOT do

General principles

Respect the environment:

Avoid damage to any part of the environment (soil, plants, animals, human resources and settlements) as far as possible.

If damage cannot be avoided, then mitigate or compensate for the damage.

General principles

Undertake any work beyond the agreed boundaries of the work sites.

Undertake any work before agreeing mitigation or compensation arrangements.

Hide any damage or pollution. In the event of an accident, it is better to consult the PIU Environmental Supervisor and agree a mitigation plan than to risk prosecution under the law.

Environmental awareness

Ensure that the site supervisors brief all workers at the start of every job, and at the beginning of each week, on the main environmental messages

Environmental awareness

Allow workers to neglect environmental issues. This may lead to offences under the Environment Protection and Management Law.


Only cut the vegetation that you have to when clearing land for any project component.


Cut more vegetation than is necessary

Use fire to remove vegetation.

Burn cut vegetation.

Soils and earthworks

Only disturb the soil where it is necessary to do so.

Undertake soil erosion prevention and sediment controls as required by the Environmental Officer if this should be deemed necessary, to protect areas from erosion and siltation.

Soils and earthworks

Disturb any more of the ground surface than is absolutely necessary when land clearing.

Allow erosion to happen without taking rapid measures to control it.

Leave soil slopes steeper than 10° completely bare and unprotected.

Drive unnecessarily often or use very heavy equipment on the access tracks (thereby compacting the soil excessively).


Provide culverts wherever water needs to flow across access tracks/roads.

Ensure water from culverts and other drains is discharged at low energy via drop structures and aprons.

Make temporary drains as necessary to avoid water-logging or erosion.

Discharge drains into well vegetated areas. Provide mini silt collection ponds if drains must discharge straight into water courses.


Allow sediment from bare eroding surfaces to be washed into water courses.

Water resources

Ensure that all private and community water supplies are safeguarded.

Water resources

Allow leakages of fuel or other contaminant to pollute and stream or standing water body.

Dispose of anything into a water course or standing water body.

If irrigating, extract so much water from a supply that the normal users are short.


Be mindful of noise disturbance to adjacent communities during on farm operations with tractors, power-saws, etc.

Provide all site workers with ear protection for those using power-saws.



All project workers instructed not to hunt, deal in or transport bush-meat


Local people’s livelihoods

During project implementation, establish an equitable and fair employment strategy, giving priority to local people in labor crews.

Local people’s livelihoods

Pay local people below the usual wage rates.

Demand unpaid work by local farmers or others.

Damage to cultural sites

Check with local people, as to whether any activities will affect sites of cultural or religious importance.

As far as possible, avoid any works where cultural sites might be affected,

If damage to cultural sites cannot be avoided, agree compensation measures with the local community.

Damage to cultural sites

Damage any sites of cultural or religious importance without first agreeing compensation arrangements.


Provide proper earth pit latrines at all work sites where more than 5 people will work for more than 1 day at a time.

Fill the latrines in once site work is complete.


Allow latrines to become full or overflow.

Allow site workers to defecate at random in the forest.

Pollution from camps and stores

Ensure that all potentially hazardous materials (i.e. fuel, oil, other chemicals, sewage) are stored or disposed of in appropriate ways.

Devise on-site emergency spillage plans (see detailed standard for guidance) and train staff in their implementation.

Remove all debris and litter from site.

Pollution from camps and stores

Allow any pollution to occur to the soil or water courses.

Provision of safety equipment

Provide all workers with safety equipment appropriate to the work that they are doing.

Keep first aid kits on all work sites.

Ensure that there are two people on each work site who know what to do if there is an accident and how to use the first aid kit.

Remember that safety gear is cheaper than hospital and funeral bills!

Provision of safety equipment

Allow workers on to a site unless they are wearing the appropriate safety gear.

Allow first aid kits to become empty or out-of-date.

Social and Gender Operational Guidelines




Ensure that farmers have legal/traditional rights over the lands and tree crops to be invested into the project

Allow land disputes and conflicts

Allow persons with large tracts of land to disenfranchise those with less

Stakeholder / Community Involvement

Ensure effective participation of all segments of the society especially the poor.

Respect the culture and traditions of the people

Allow community leaders or elites to capture the project

Allow politicization of project support and activities

Farmer Associations

Ensure that groups that farmers groups formed have clear operational guidelines

Ensure effective capacity building for all members especially the leaders

Allow elite capture of leadership of associations

Do not allow associations to use group support for other benefit

Gender and Youth

Conduct gender analysis

Mainstream gender and youth empowerment

Dialogue with and ensure active involvement of women and youth

Review the project support and activities to ensure they those marginalized and vulnerable persons can be part of value chain activities

Allow women and youth to be marginalized

Allow women to become burdened with extra roles and responsibilities

Allow project to ignore the needs of women, youth and children

Allow child labor issues to be ignored

Build linkages with stakeholders

Ensure that strong partnerships and linkages with ongoing social development projects by governmental and non-governmental organizations both at national, county, district and community levels

Allow duplication of social development efforts by government and non-governmental organizations focusing on same communities and farmers

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