Meeting Title January 2016 Board Meeting Date

☒ Scott Dorenbush (Vice President)

☒ Jason Brett (Treasurer)

☐ Marilyn Swanson (Secretary)

☒ Heather Landon (Director of Boys LAX Program)

☐ Becky Dulac (Registration Director and Communications Director/Webmaster)

☒ Christy May (Coaching Director)

☒ Eric Erlandson (Equipment/Apparel Director and Scheduling/Field Director)

☐ OPEN POSITION (Fundraising/Sponsorship Director)

☐ OPEN POSTION (Volunteer Director)

☐ OPEN POSTION (Director of Girls LAX Program)

☒ Stephen Simpson (STMA HS Boys LAX Coach)

☐ Jillian Anderson (STMA HS Girls LAX Coach)

Guest(s): Robin Luther

• 
  Brief overview of the agenda and key discussions.
  

See notes next to each action item

• 
  Update action item list from last meeting
  

• 
  Expected Outcome
  

• 
  Approval of meeting notes
  

• 
  December 2015 Meeting Notes - Approved
  

• 
  Review of bank account funds
  

1. 
   1099 went out (for tournament – ref/arbiter fee)
   
2. 
   Email from Stephen Simpson to Athletic Director Benson regarding reimbursed funds from HS to association
   
   1. 
      Jason to double check his email box –
      
   2. 
      Brad requesting turnaround in 10 days.
      
3. 
   2015 – Jason has been chatting with accountant and collecting all info for financial review
   

• 
  Fill open positions
  

• 
  Girls Director:
  
• 
  Fundraising/Sponsorship Director:
  
• 
  Volunteer Director:
  

• 
  New communication from Coach Anderson
  

• 
  Scott received an email from Jill that she is putting together elementary and middle school clinics with Augsburg. Not sure where this will be held (STMA or Augsburg).
  
• 
  Spring Season dates are now posted on MSLAX website
  
  • 
    Spring Season is April 11 – May 27
    
  • 
    Team Registration through MSLax opens Feb 2 – March 4
    
  • 
    Scheduling mtg will be March 13 at the St Louis Park Rec Center @ noon
    
  • 
    Spring Tourney is June 4-5 in Orono
    

• 
  Spring Season Ordering Needs
  

• 
  With season moving up - need to look at uniform needs
  
  • 
    Ordered in March of last year, and received in April so need to figure about 6 weeks earlier this year
    
  • 
    Becky should have #s for box by January 31. Will bring to Feb 1 meeting. We’ll discuss how many to order at Feb meeting
    
  • 
    Shorts will be available through the apparel store
    
    • 
      Not required for Spring
      
    • 
      Box games are March & April
      
    • 
      Summer is May & June
      
  • 
    Consider adding a size needed ‘box/response’ on registration – unable to do for box but will do for summer
    
• 
  Eric has reached out to Jon @ General Sports
  

• 
  Get Registration opened
  

• 
  Heather will register 5 teams for box (U9, U11, two U13, U15), the 9/10 team and will look for practice sites
  

• 
  Registration
  
  • 
    Box is ready to go through ngin – Becky had a few questions. Christy waiting for reply on when to review the questions
    
  • 
    Heather has email ready to go to assoc with year update, she will connect with Becky
    

• 
  Verbiage to be added to the website
  
  • 
    Refunds
    
  • 
    Player move-up
    
  • 
    Registration dates
    
  • 
    Open tomorrow – close January 31
    

• 
  Get additional players
  

• 
  NW Acceleration – we need to communicate this better to the association.
  

• 
  Only 6 players signed up – need 12
  
• 
  NEED TO SEND WEEKLY
  
• 
  Christy to send to Robin Luther to send to the HS booster members
  
• 
  Heather will assist in sending out to association members
  

• 
  Reserve Dome Time
  

• 
  Heather will call around for dome time
  

• 
  Will also call Monticello Community Center & Buffalo Community Center for time
  
• 
  Calling Ice arena – when does ice come out?
  
• 
  Call around to local warehouses in STMA area as well as Rogers – can we rent for one month?
  
  • 
    We need to review lease agreement for insurance purposes
    

• 
  Coaching update
  

• 
  Two coaches requested to attend US Lacrosse coaching Level 2 clinic for $90. Christy requesting association to pay the fee.
  
  • 
    Approved by board
    
• 
  Homegrown Lacrosse will have a coach’s clinic in March and we will send all coaches who want to go.
  
  • 
    Christy to send out to all parents in the association so any parent who wants to attend will be allowed to go. The intent of this is to help build our coaching base in the community
    
  • 
    We need to grow our coaching base through our parents & community
    
• 
  What are coaches currently certified at? Christy will send email to coaches and ask.
  
• 
  Simpson would like to sit down with coaches and discuss what he’d like them to do at U9, U11, U13 and U15
  
  • 
    Christy to work with Simpson and will cc: Heather
    
• 
  Christy presented a spreadsheet with confirmed coaches for box. Still reaching out to 3-4 coaches for U9, U13 & girls
  
  • 
    Will continue working for summer coaches
    

• 
  Update on 9/10 team
  

• 
  Coach Simpson gave group an overview:
  
  • 
    Can only field 24 players for varsity, 24-26 players for jv and they rotate as necessary
    
  • 
    Simpson does not believe in cutting players so looking at a 9/10 team as other area schools do this
    
    • 
      Does NOT want to lose the youngsters. We have GREAT talent.
      
  • 
    Practice starts in April, with tryouts in late March.
    
    • 
      4 days of try-outs….cannot tell a player they did not make varsity or jv until the second day of practice
      
    • 
      Tried to get through the school and the AD said no - apparently this was not part of the agreement when the team moved to the HS from the association
      
  • 
    All money collected by the school (through TIES) will be refunded and Simpson will funnel the dollars to the association
    
  • 
    Uniforms will be handled by the booster (as they have to meet HS regulation)
    
  • 
    Scheduling for games is in March through MBSLA
    
  • 
    NGIN will open up registration in April for 9/10 team and will strictly be for registration costs. Heather to look cost up 1/12/16
    
  • 
    Board approved to help
    
  • 
    Kari Terway or Tammy Bong will be booster liaison’s to the association
    
    • 
      This is so new - there is no way we can over communicate
      

• 
  Meat Raffle at Liberty 2/21/16
  

• 
  Feb 21 - Meat Raffle at Liberty
  
  • 
    We need association members to attend this fundraiser or we won’t get another opportunity
    
• 
  Email to be sent out once a week – Christy to do
  
  • 
    MN Wild game at 2:30p and win some meat
    
  • 
    Everyone gets a free drink ticket!
    
  • 
    Dollars will go to the general fund for STMA Youth Lacrosse
    
  • 
    Drawing for Wild Jersey for those who come out?
    
    • 
      Scott D to check on this
      

• 
  Preparation for Tournament
  

• 
  GNLL Summer Tournament
  
  • 
    We will be hosting – email confirmed by Homegrown to Scott D
    
    • 
      U9, U11, U13 and U15
      
  • 
    Will reach out to a couple of food trucks
    
  • 
    Volunteer Hours – WE WILL NEED A LOT
    
    • 
      Need spreadsheets at the ready at the parent meeting
      
      • 
        Review hours PER PLAYER requirement
        
      • 
        Review volunteer check amount requirement
        
        • 
          Will review at Feb mtg
          

(U9, U11, two U13, U15), the 9/10 team

Send weekly communication. 6 spots remain open

• 
  Girls Director
  
• 
  Fundraising/Sponsorship Director
  
• 
  Volunteer Director