Kadoka city council regular meeting



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KADOKA CITY COUNCIL

REGULAR MEETING

APRIL 12, 2010

7:00 P. M.

Mayor Weller called the regular meeting of the Kadoka City Council to order at 7:00 p.m. with the following members present: Micki Word, Colby Shuck, Andrea MacFeat, Brad Jorgensen, Dick Stolley and Kieth Prang. Others present: Patty Ulmen, Finance Officer; Ronda Dennis; Wade Iszler (RDO); Forrest Davis; Jackie Stilwell; Arlette Wiege and Jerry Cole (West River Trails Coalition); Marlene Knutson (Central SD Enhancement District); Patrick Solon; Nathan Riggins; Stevie Uhlir, Arla Patterson, Dena Buchholz, Kassie Kukal, Shelbie Uhlir and Lane Patterson (Booster Club); JoBeth Uhlir; John Madsen (Golden West); and, Rusty Olney (Jackson-Kadoka Economic Development Corporation).
Jorgensen made Motion 10-04-12:35 to approve the minutes of the regular meeting of March 8, 2010 and the special meetings of March 15, 2010 and April 6, 2010. The motion was seconded by MacFeat, with all members voting yes and the motion carried 6-0.
The bills were presented for approval. After review by all council members, Shuck made Motion 10-04-12:36 to approve the bills as submitted. The motion was seconded by Word. A roll call vote was taken with all members voting yes, and the motion carried 6-0.

(insert bills here)


The financial statement, along with a report listing the breakdown of revenue, expenses, and bank balances for the month of March was distributed. After a review of the information, MacFeat made Motion 10-04-12:37 to approve the financial report. The motion was seconded by Shuck. A roll call vote was taken with all members voting yes, and the motion carried 6-0.
(insert financial statement here)
NEW BUSINESS:
A. West River Trails Coalition: The goal of the coalition is to get a trail on the old railroad line from Rapid City to Kadoka, through Caputa. This trail would be similar to the Mickelson Trail and would be approximately 104 miles in length. The representatives wanted the City to be informed of the project, but were not asking for anything in return.
B. Golden West/Fiber Optic Project: Golden West is in the process of upgrading rural customers to fiber optic lines, with the projected beginning date of May 15, 2010 and a completion date of September 30, 2010.
C. Booster Club: Representatives were present to request funds from the city to assist with renting blow-up games for reunion weekend. They wanted to have the games on Main Street and asked that adjacent streets be closed while the games are operational. Word made Motion 10-04-12:38 to give the booster club $3,000.00 to assist with funding the games. The motion was seconded by Jorgensen. Further discussion was held related to where the funds would come from and Word amended her motion to reflect that the funds would come from the Liquor fund. Upon completion of the discussion, a roll call vote was taken with all members voting yes, and the motion carried 6-0.
D. Grassland Lease: One sealed bid was received for the grassland lease. The bid was from John and Sue Kaiser in the amount of $1,102.50 per year for five (5) years. Discussion was held and there was the potential for a conflict for the use of this property. Stolley made Motion 10-04-12:39 to reject the bid and if the conflict is resolved, we will re-advertise for this lease. The motion was seconded by MacFeat. A roll call vote was taken with all members voting yes, and the motion carried 6-0.
E. TruGreen Chemical: Two proposals for spraying the softball fields and park were reviewed by the council. The first proposal was for three sprayings at a cost of $3,420.00, with a discount of $171.00 if prepaid. The second proposal was for two sprayings at a cost of $2,280.00, with a discount of $114.00 if prepaid. Shuck made Motion 10-04-12:40 to accept the first proposal for three sprayings. The motion was seconded by Word. A roll call vote was taken with all members voting yes, and the motion carried 6-0.
F. Jackson-Kadoka Economic Development: JoBeth Uhlir presented information related to a business that could potentially locate in Kadoka. The business is a firearms manufacturing company. The land that was previously requested and granted to the Jackson-Kadoka Economic Development Corporation by the City will be very costly to develop. Development requirements include water, sewer, and streets; and no estimates of costs to develop the area were given to the council. Other sections of land owned by the city were discussed. The city stated that more information will be required before they can make any decisions about infrastructure and land sites. Upon conclusion of the discussion, MacFeat made Motion 10-04-12:41 to issue a letter of intent to support this endeavor through a land grant or lease with infrastructure support based upon the successful award of a government contract to this business and the necessary regulatory approvals. The motion was seconded by Word. A roll call vote was taken with all members voting yes, and the motion carried 6-0.
COUNCIL REPORTS:
A. Water/Sewer: no report
B. Streets: The purchase of a new front-end loader for the street department has been discussed at several previous meetings. Discussion focused on the method of financing this purchase. After discussion, MacFeat made Motion 10-04-12:42 to purchase the John Deere 524K Loader from RDO Equipment, with a 60 month lease/purchase agreement. The motion was seconded by Jorgensen. A roll call vote was taken with all members voting yes, and the motion carried 6-0. The purchase of gravel/rock was discussed. Solon estimated that it would cost between $2,200.00 and $4,000.00 per block to repair the gravel streets in town. Shuck suggested contacting an engineer for advice as to how best to repair the streets; however, there was not much support for that option. MacFeat stated that there was money budgeted for street improvement and that in her opinion it could be spent on any project without specific approval. Solon stated that the planned chip/seal project on Locust Street and Bayberry Street (in the front and back of the school) could wait another year. After discussion, there was a 4-2 consensus to allow Solon to purchase gravel/rock and proceed with road repairs.
C. Solid Waste: no report
D. Liquor: There will be a dance on May 14, 2010.
E. Auditorium/Park: The bid for installing a steel roof on the auditorium was submitted for publication, with bids to be opened at the May 10, 2010 meeting.
F. Public Safety: The monthly report was distributed.
G. Mayor’s Report: Council members were reminded of the annual SD Municipal League meeting to be held in Philip on April 22, 2010. There are conflicts with the dates and times for the two meetings to be held in May. The May 3, 2010 meeting will begin at 5:00 pm. The meeting scheduled for May 10, 2010 was changed until May 12, 2010 at 7:00 pm.
Executive Session/Personnel: Shuck made Motion 10-04-12:43 to go into executive session for personnel matters. The motion was seconded by Word, with all members voting yes and the council went into executive session at 9:37 pm. Brad Jorgensen excused himself from executive session at 9:45 pm and left the meeting. The council came out of executive session at 10:00 pm.
Shuck made Motion 10-04-12:44 to hire the following individuals for positions at the swimming pool: Whitney Antonsen, manager at a salary of $9.25/hour; Lesa Perault, assistant manager at a salary of $8.25/hour; Kristin Schmidt, lifeguard at a salary of $7.75 per hour; and Cally Carlson, Kayla Herren and Emmylu Antonsen as lifeguards at a salary of $7.50/hour each. The motion was seconded by Word. A roll call vote was taken with all members present voting yes and the motion carried 5-0.
Prang made Motion 10-04-12:45 to hire Candice Buchholz and Neil Graupmann as summer workers at a salary of $7.50/hour each. The motion was seconded by Stolley. A roll call vote was taken with all members present voting yes and the motion carried 5-0.
Word made Motion 10-04-12:46 to hire Jody Sudbeck as boy’s baseball coach and Lynne Jorgensen as girl’s softball coach at a salary of $1,650.00 each, plus mileage to out of town games at state rate. The motion was seconded by Prang. A roll call vote was taken with all members present voting yes and the motion carried 5-0.
MacFeat made Motion 10-04-12:47 to hire Chris Byrd for the position of field maintenance worker at a salary of $1,050.00 for the season. The motion was seconded by Shuck. A roll call vote was taken with all members present voting yes and the motion carried 5-0.
Stolley made Motion 10-04-12:48 to adjourn. The motion was seconded by MacFeat, with all members voting yes and the meeting was adjourned at 10:08 p.m.

____________________________ ___________________________

Finance Officer Mayor

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