Guidelines for submitting annual report



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GUIDELINES FOR SUBMITTING ANNUAL REPORT
OF CIVIL SERVICE EMPLOYMENT

SECTION 67 REPORT

MGL Chapter 31, Section 67 requires each municipal Appointing Authority to file with the Human Resources Division an annual list of all staff employed in Civil Service positions in any department or legally established division under his or her control. This list must contain the names of all those individuals so employed as of January 2nd of each reporting year.


Definitions of terms and categories used on the forms are listed below to assist you in the completion of this report. If your department has developed this information in a different format, the Human Resources Division has no objection to your submitting such with annotation identifying it as "Section 67 Report.”
Separate listings should be submitted for employees who have been hired on (a) permanent (b) temporary (c) provisional (d) reserve or intermittent and (e) call basis. Labor Service employees should be listed separately and labeled accordingly. The completed forms, together with the Statistical Summary Sheet signed by the Appointing Authority, should be forwarded to: Human Resources Division, Civil Service Unit, One Ashburton Place, Room 301, Boston, MA 02108. Please contact Ms. Caggiano at (617) 727-3777, extension 29747, if you have any questions regarding the Section 67 report.
You are reminded that the provisions of Section 67 require posting of this report for one year in any area where five or more Civil Service employees begin their tour of duty. To preserve the confidentiality of employee personal information, the columns with the headings of social security number, sex and ethnic codes should be blocked out prior to posting.
You may download this the Section 67 Report in excel spreadsheet format from our forms directory or by http://www.mass.gov/anf/docs/hrd/cs/forms/cs-67report.xls


DEFINITIONS


A PERMANENT CIVIL SERVICE EMPLOYEE is one appointed after certification to a permanent civil service position without restriction as to the duration of such employment.
A TEMPORARY CIVIL SERVICE EMPLOYEE is one appointed after certification to a temporary civil service position for the duration of a temporary vacancy.
A PROVISIONAL CIVIL SERVICE EMPLOYEE is one employed in a civil service position and who holds no civil service status in any job title.
SENIORITY DATE is ranking based on length of service as a permanent employee after certification and as defined in General Laws, Chapter 31, Section 33.

ETHNIC IDENTIFICATION CODES


Ethnic Definition

Code

2 "White": All persons having origins in any of the original peoples of

Europe, North Africa, the Middle East, or the Indian Subcontinent.


3 Black": All persons having origins in any of the Black racial groups of Africa.
4 "Hispanic": All persons of Mexican, Puerto Rican, Cuban, Central or South American or other Spanish culture or origin.
5 "Asian or Pacific Islander": All persons having origins in any of the original peoples of the Far East, Southeast Asia , or the Pacific Islands and Samoa.
6 "American Indian or Alaskan Native": All persons having origins in any of the original peoples of North America.

MGL CHAPTER 31, SECTION 67


"Each appointing authority shall submit to the administrator, on or before March first of each year, a list of civil service employees in its department as of January second of the same year. Such list shall be in such form as is required by the administrator, shall be made under the penalties of perjury, shall specify the series and title of the position of each such employee and the seniority of such employee as determined pursuant to section thirty-three.
Each such appointing authority shall sign such list and post it forthwith in all areas under its control where five or more civil service employees begin their tour of duty. Such list shall be posted immediately after it is submitted to the administrator so that it may be inspected during a reasonable period before May first of the year it is submitted. The date of posting such list shall appear on the list which shall remain posted for one year after such date of posting.
When used with respect to employees in the labor service of the Department of Public Works, the word "department" as used in this section shall mean the districts established by such department in which such employees serve.
The superior court may enforce this section and said section thirty-three upon petition by one or more taxable inhabitants of a city or town or upon suit by the attorney general.
Any appointing authority who neglects or willfully refuses to post a copy of such list shall be punished by a fine of not more than one hundred dollars."

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