Events that are sponsored by departments, student groups, etc., that do not have direct EWU Library or librarian involvement
Face to Face meeting may or may not be required- at JFK event coordinator’s discretion
Event Sponsor Responsibilities:
Submit appropriate event requests to JFK Dean’s Office at least 5 weeks prior to the event. If sponsors are a student group, they will also need to submit an event request to SAIL before we can approve the event.
Make arrangements for payment for refreshments and event supply/services
Coordinate with guests/speakers
Solicit participation from campus community
Create presentations, posters, displays for the event and provide to library administration staff for advertising within the library. (Library staff can help you with designing, printing, & posting flyers when time allows.)
On stand-by to provide assistance with PR creation, and help to publicize (post on campus, Library website, bright boards)
Coordinate with Event Planning to arrange refreshments for event. Outside department will be responsible for dining services contract and payment (unless special circumstances or Dean approval applies)
Coordinate with OIT for event tech needs
Coordinate with trucking for event furnishing needs
Events co-developed by university departments/faculty/student groups AND an EWU subject librarian and/or Outreach Librarian. Event duties are shared between these partners and will be outlined in pre-event meetings.
Due to collaborative nature of shared event and event responsibilities, a face-to-face meeting is necessary