E wo/pbc/23/3 original: english date: june 4, 2015 Program and Budget Committee Twenty-Third Session Geneva, July 13 to 17, 2015



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PROGRAM 5 THE PCT SYSTEM


PLANNING CONTEXT




  1. The PCT system accounts for approximately three quarters of WIPO’s income. The PCT also accounts for 54 per cent of patent applications filed in more than one country. To maintain and strengthen the PCT as the preferred route for users of the international patent system in the next biennium, it will be necessary to ensure that the PCT System meets the challenges of an increasingly dynamic global market for patent services, characterized by:




  • An uncertain economic environment with a hesitant performance of the world economy;

  • The need for quality and timeliness of reports prepared by International Searching and Preliminary Examination Authorities;

  • Increasingly diverse geographical composition of demand for patent protection and of PCT international application filing activities;

  • Increasing linguistic diversity of both prior art and PCT international applications;

  • Limited numbers of international applications filed by many developing and least developed countries;

  • Growing demand from existing and new PCT users for training;

  • Variation in how, and the extent to which, customers use the PCT over other methods; and

  • Availability of new information and communication technologies, increasing both expectations and practicality of making a fully electronic processing environment available to all applicants.

IMPLEMENTATION STRATEGIES




  1. The engagement of all stakeholders is crucial for the optimum functioning of the PCT system. Therefore, the Program will focus on communication and cooperation among stakeholders, as well as on efficiency gains to the benefit of stakeholders. The following implementation strategies will be pursued:



  • Using ePCT and other tools to provide greater automation of processing and more effective communication between applicants, the International Bureau and national Offices, with a view towards more efficient and higher quality interaction with the PCT system by its participants and towards perfecting security requirements;

  • Initiate efforts to further enhance the resilience and security levels of the ICT Infrastructure underlying the PCT business and information systems in collaboration with Program 25 (ICT)

  • Support for efforts by the International Authorities to improve the quality and timeliness of their work products, including the development of quality metrics and investigation of collaborative search and examination of PCT applications;

  • Continued study of additional ways to improve the PCT system, while implementing specific measures already approved by the Member States;

  • Enhanced communications with PCT customers and stakeholders, through surveys and other outreach to identify needs and to improve effectiveness of PCT service;

  • Provision of training to more PCT users, employing technological methods, such as webinars and video conferencing;

  • Streamlined preparation and dissemination of PCT information;

  • Continued alignment of staff skill sets with needs, particularly in view of changing linguistic and geographical demand.

  • Continued study and implementation of cost control and efficiency measures within PCT operations; and

  • Continued cooperation with other Programs concerning PCT technical assistance and capacity building for developing countries and LDCs as illustrated below.

MAJOR RISKS AND MITIGATION STRATEGIES




Risk

Mitigation

Decrease in PCT filings, in absolute terms or relative to Paris route filings

Continued promotion of the PCT to current and potential users

Prolonged unavailability of PCT services

Preparation and regular testing of Business Continuity Management plan and application of resilience improvements in system architecture.

Malicious or unintentional disclosure of confidential information

Continued awareness program for staff; increase cutting-edge controls in the physical and electronic environment; continue to improve strategic surveillance; maintain high level of oversight with outsourced service providers.

Regression in quality of international work products

Improve staff profile alignment; continue to strengthen quality control procedures; provide training support, in particular in relation to new technologies such as XML, ePCT etc.

RESULTS FRAMEWORK




Expected Results

Performance Indicators

Baselines

Targets

II.1 Wider and more effective use of the PCT system for filing international patent applications


Level of satisfaction of PCT users with PCT-specific legal advice, information, training and customer service


Results of 2009 and 2015 Surveys


Increase or at least maintain the level of satisfaction of PCT users






Satisfaction of Offices and International Authorities with PCT cooperative activities

56 (95% out of 59 beneficiaries of PCT cooperative activities; 85% out of the 66 survey respondents) (2012 survey) The satisfaction survey is conducted once every biennium.

Maintain the 2015

level of satisfaction

of Offices and

International

Authorities





Further development of the PCT system, notably implementation of the PCT roadmap recommendations endorsed by PCT Member States

Decisions by appropriate PCT bodies up to the end of 2014 (Document PCT/A/46/6)

Decisions by appropriate PCT bodies up to the end of 2017




Improved electronic services for applicants, third parties, Offices and Authorities

At the end of 2014, compared to the end of 2013:

+32% applicants public;

+100% applicants private;

+25% third party observers; +329% Receiving Offices;

-73% International Authorities (largest user Office moved to next level of automation)


Increased number of Offices accepting e-filing from ePCT; Offices using ePCT or accepting documents transmitted by applicants using ePCT; applications filed using ePCT

II.3 Improved productivity and service quality of PCT operations

Application Unit Cost

662 Swiss francs (2014)

Maintain unit cost despite foreseen investments to enhance PCT resilience and security levels




Aggregate quality of formalities examination (including timeliness)

93.1% (2014)

Higher quality indicator




Timeliness of Report Translation

82.5% (2014)

Improvement




Quality of Translation

86% (2014)

Higher quality




Quality of software development (QSD)

94.3% (2014)

Higher QSD




Information systems service levels

95.3% (2014)

Higher information systems service levels

RESOURCES FOR PROGRAM 5




  1. The increase in the overall resources for Program 5 is due to: (i) an increase in PCT translation costs of 4.2 million Swiss francs in non-personnel resources, (ii) a provision for the strengthening of PCT resilience of 1.4 million Swiss francs (non-personnel resources), and (iii) increase in personnel costs following the change in the costing methodology for personnel resources in 2016/17 based on actuals based costing. These increases are reflected under Expected Result II.3.




  1. The increase in resources under Expected Result II.1 reflects the merge of Expected Results II.1 and II.2 in the biennium 2016/17.




  1. The decrease in resources under Expected Result IV.2 in 2016/17 compared to the 2014/15 Budget After Transfers is the result of the completion of the DA Projects on IP and Technology Transfer and Open Collaborative Projects and IP-Based Models


Program 5: Resources by Result

(In thousands of Swiss francs)


Program 5: Resources by Object of Expenditure

(In thousands of Swiss francs)






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