Civil Rights Data Collection Part 1 and Part 2 Background



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OMB # 1875-0240



Expiration Date: 9/30/2013

2011-12 Civil Rights Data Collection

Part 1 and Part 2

Background
The Civil Rights Data Collection (CRDC) is a mandatory data collection, authorized under the statutes and regulations implementing Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Department of Education Organization Act (20 U.S.C. 3413). The regulations implementing these provisions can be found at 34 CFR 100.6(b); 34 CFR 106.71; and 34 CFR 104.61.
According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. The valid OMB control number for this information collection is 1875-0240. The time required to complete this information collection is estimated to average 12.8 hours per school survey response and 2.8 hours per local education agency (LEA) survey response, including the time to review instructions, search existing data resources, gather the data needed, and complete and review the information collection. If you have any comments concerning the accuracy of the time estimate(s) or suggestions for improving this form, please write to: Office for Civil Rights, U.S. Department of Education, 400 Maryland Avenue, S.W., LBJ, Room 4E342, Washington, D.C. 20202.
Important Changes to the 2011-12 CRDC


  • The 2011-12 CRDC is organized into two parts:

    • Part 1 (Enrollment and placement data)

    • Part 2 (Cumulative and end-of-year data)

  • All data will be collected for the 2011-12 school year.

  • A new table on prekindergarten discipline and definitions for prekindergarten suspensions and expulsions has been added.

  • The LEA data previously collected on school finance inclusions and exclusions is no longer being collected. It is important to review the revised definition for Finance data before entering school level school finance data.

  • All LEAs must report race and ethnicity using the 7-category method, as set forth in the requirements of the Department’s October 2007 Final Guidance on Maintaining, Collecting, and Reporting Racial and Ethnic Data to the U.S. Department of Education. See Race and ethnicity in the definitions and see www.ed.gov/legislation/FedRegister/other/2007-4/101907c.html.

General Instructions

  • For all survey items, students must be counted at their attendance school. See Attendance school in the definitions.

  • Counts by race/ethnicity by sex are unduplicated counts, i.e. a student is counted only once in the race/ethnicity columns. Counts in the columns for Students with Disabilities (IDEA), Section 504 Only, and LEP are unduplicated within the column, but are duplicate counts with other columns, except that a student cannot be counted under both Students with Disabilities (IDEA) and under Section 504 Only. For example, a student who is LEP and is a student with disabilities (IDEA) will be counted three times, once under race/ethnicity, once under students with disabilities (IDEA), and once under LEP. See Duplicated counts and Unduplicated counts in the definitions.

  • For tables that include data by race/ethnicity by sex, the Web-based survey tool will keep a running total of the values you enter in the race/ethnicity columns for each row. As you enter a number in any race/ethnicity category, that number will automatically be added to the Total column. Therefore, the sum of the counts that you enter for race/ethnicity by sex will be the total count of students for the particular row. Because it is not possible for your LEA to modify the total, you must ensure that every student is included in one and only one race/ethnicity category.

  • Cells that are marked with an * are filled in automatically; the LEA user cannot overwrite this entry.

  • It is important to review the definitions for additional information.



PART 1 SCHOOL FORM


  1. Grades Offered

  • Check all grades offered at this school.

  • Check ungraded if that applies. You may check grades and also check ungraded if some students are classified by grade and others are not. If the school is wholly ungraded, check ungraded and check no other boxes.

  • Prekindergarten includes early childhood education and preschool programs and services.

  • For this item, prekindergarten and kindergarten are considered to be “grades”; do not check “ungraded” solely because of prekindergarten or kindergarten classes.

PK K 1 2 3 4 5 6

  1. 8 9 10 11 12 ungraded




  1. School Characteristics

  • Respond to these questions based on the status as of the beginning of the school year.

  1. Does this school focus primarily on serving the needs of students with disabilities? (Yes/No)

  2. Is this school either a magnet school or a school operating a magnet program within the school? (Yes/No)

  3. Is this school a charter school? (Yes/No)

  4. Is this school an alternative school? (Yes/No)

  5. Are any students in this school ability grouped for classroom instruction in mathematics or English/reading/language arts? (Yes/No)




  1. Magnet School Detail (only for magnet schools)

Does the entire school population participate in the magnet school program? (Yes/No)


  1. Alternative School Detail (only for alternative schools)

This alternative school is designed to meet the needs of the following. (Check all that apply.)

Students with academic difficulties

Students with discipline problems


  1. Student Enrollment

  • Enter overall enrollment.

  • Enrollment includes early childhood, prekindergarten, kindergarten, all grades, and ungraded.

  • For the Students with Disabilities (IDEA) column, use the count on your IDEA child count date.

  • For all other entries, use a count on a single day between September 27 and December 31, inclusive. You may use a count on your IDEA child count date, but you are not required to do so.

  • See general instructions for information on duplicated and unduplicated counts.

Data collected by this table

  • Overall enrollment

Report data by the following disaggregation categories:



  • Race/Ethnicity (American Indian/Alaska Native, Asian, Native Hawaiian/Other Pacific Islander, Hispanic, Black, White, Two or More Races, Total) by sex (male and female)

  • Total by sex (male and female) is Web-based system autofill

  • Students with Disabilities (IDEA) by sex (male and female)

  • Section 504 Only by sex (male and female)

  • LEP Students by sex (male and female)




Category

Sex

Race/Ethnicity

Students with Disabilities (IDEA)

Section 504 Only

LEP

American Indian/
Alaska Native

Asian

Native Hawaiian / Other Pacific Islander

Hispanic

Black

White

Two or More Races

Total

Overall enrollment

M






















*










F






















*












  1. Student Enrollment: Early Childhood and Prekindergarten (only for schools with these programs/services)

  • Enter enrollment in early childhood and prekindergarten programs or services.

  • Use a count on a single day between September 27 and December 31, inclusive.

  • See general instructions for information on duplicated and unduplicated counts.

Data collected by this table

  • Enrollment in early childhood and prekindergarten programs or services

Report data by the following disaggregation categories:



  • Race/Ethnicity (American Indian/Alaska Native, Asian, Native Hawaiian/Other Pacific Islander, Hispanic, Black, White, Two or More Races, Total) by sex (male and female)

  • Total by sex (male and female) is Web-based system autofill

  • Students with Disabilities (IDEA) by sex (male and female)

  • LEP Students by sex (male and female)




Category


Sex

Race/Ethnicity

Students with Disabilities (IDEA)

LEP

American Indian/
Alaska Native

Asian

Native Hawaiian / Other Pacific Islander

Hispanic

Black

White

Two or More Races

Total

Enrollment in early childhood or prekindergarten programs or services

M






















*







F






















*








  1. Gifted/Talented Programs

Does this school have students enrolled in gifted/talented programs? (Yes/No)


  1. Gifted/Talented Enrollment (only for schools with gifted/talented programs)

  • Enter enrollment in gifted/talented programs.

  • Use a count on a single day between September 27 and December 31, inclusive.

  • See general instructions for information on duplicated and unduplicated counts.

Data collected by this table

  • Students enrolled in gifted/talented programs

Report data by the following disaggregation categories:



  • Race/Ethnicity (American Indian/Alaska Native, Asian, Native Hawaiian/Other Pacific Islander, Hispanic, Black, White, Two or More Races, Total) by sex (male and female)

  • Total by sex (male and female) is Web-based system autofill

  • Students with Disabilities (IDEA) by sex (male and female)

  • LEP Students by sex (male and female)




Category

Sex

Race/Ethnicity

Students with Disabilities (IDEA)

LEP

American Indian/
Alaska Native

Asian

Native Hawaiian / Other Pacific Islander

Hispanic

Black

White

Two or More Races

Total

Students enrolled in gifted/talented programs

M






















*







F






















*









  1. Limited English Proficient Students

  • In Row 1, enter the number of students who are limited English proficient (LEP).

  • In Row 2, enter the number of students who are enrolled in English language instruction educational programs designed for LEP students.

  • Use a count on a single day between September 27 and December 31, inclusive.

  • A student may be counted in more than one row.

  • See general instructions for information on duplicated and unduplicated counts.

Data collected by this table

  • Students who are limited English proficient (LEP)

  • Students enrolled in LEP programs

Report data by the following disaggregation categories:



  • Race/Ethnicity (American Indian/Alaska Native, Asian, Native Hawaiian/Other Pacific Islander, Hispanic, Black, White, Two or More Races, Total) by sex (male and female)

  • Total by sex (male and female) is Web-based system autofill

  • Students with Disabilities (IDEA) by sex (male and female)




Category

Sex

Race/Ethnicity

Students with Disabilities (IDEA)

American Indian/
Alaska Native

Asian

Native Hawaiian / Other Pacific Islander

Hispanic

Black

White

Two or More Races

Total

Students who are limited English proficient (LEP)

M






















*




F






















*




Students enrolled in LEP programs

M






















*




F






















*







  1. Students with Disabilities Served Under IDEA and Those Served Under Section 504 Only

  • Enter the number of students for each row.

  • For the Students with Disabilities (IDEA) row, use the count on your child count date.

  • For the section 504 row, use a count on a single day between September 27 and December 31, inclusive. You may use a count on your IDEA child count date, but you are not required to do so.

  • A student may not be counted in both rows.

  • See general instructions for information on duplicated and unduplicated counts.

Data collected by this table:

  • Students with disabilities served under IDEA

  • Students served under Section 504 of the Rehabilitation Act of 1973 but not under IDEA

Report data by the following disaggregation categories:



  • Race/Ethnicity (American Indian/Alaska Native, Asian, Native Hawaiian/Other Pacific Islander, Hispanic, Black, White, Two or More Races, Total) by sex (male and female)

  • Total by sex (male and female) is Web-based system autofill

  • LEP Students by sex (male and female); for students with disabilities served under IDEA, but not students served under Section 504 of the Rehabilitation Act of 1973, this is Web-based system autofill because students with disabilities served under IDEA are collected in question 9




Category

Sex

Race/Ethnicity

LEP

American Indian/
Alaska Native

Asian

Native Hawaiian / Other Pacific Islander

Hispanic

Black

White

Two or More Races

Total

Students with disabilities served under IDEA

M






















*

*

F






















*

*

Students served under Section 504 of the Rehabilitation Act of 1973 but not served under IDEA

M






















*




F






















*







  1. Classes in Mathematics and Science Courses

  • Enter the number of classes in each of the listed courses. Independent study does not count as a class.

Data collected by this table:

    • Number of Classes in Mathematics and Science Courses (Algebra I, Geometry, Algebra II, Advanced Mathematics (trigonometry, elementary analysis, analytic geometry, statistics, precalculus, etc.), calculus, biology, chemistry, physics)

Course

Number of Classes

Algebra I




Geometry




Algebra II




Advanced mathematics (trigonometry, elementary analysis, analytic geometry, statistics, precalculus, etc.)




Calculus




Biology




Chemistry




Physics





Enrollment In Algebra I (only for schools with grades 7-8)

  • Enter the enrollment in Algebra I in grade 7 or 8.

  • Do not count students scheduled to take the course, but not yet enrolled.

  • If you have regular scheduling, use a count on a single day between September 27 and December 31, inclusive.

  • If you use block scheduling that allows a full-year course to be taken in one semester, use the sum of a count on a single day between September 27 and December 31, inclusive, and a single day in your second block before March 1.

  • See general instructions for information on duplicated and unduplicated counts.

Data collected by this table:

  • Students who are taking Algebra in Grades 7 or 8

Report data by the following disaggregation categories:



  • Race/Ethnicity (American Indian/Alaska Native, Asian, Native Hawaiian/Other Pacific Islander, Hispanic, Black, White, Two or More Races, Total) by sex (male and female)

  • Total by sex (male and female) is Web-based system autofill

  • Students with Disabilities (IDEA) by sex (male and female)

  • LEP Students by sex (male and female)




Category

Sex

Race/Ethnicity

Students with Disabilities (IDEA)

LEP

American Indian/
Alaska Native

Asian

Native Hawaiian / Other Pacific Islander

Hispanic

Black

White

Two or More Races

Total

Students who are taking Algebra I in grade 7 or 8

M






















*







F






















*









  1. Enrollment in Mathematics Courses (only for schools with any grade 9-12)

  • Enter the enrollment for each course listed.

  • If you have regular scheduling, use a count on a single day between September 27 and December 31, inclusive.

  • If you use block scheduling that allows a full-year course to be taken in one semester, use the sum of a count on a single day between September 27 and December 31, inclusive, and a single day in your second block before March 1.

  • A student may be counted in more than one row.

  • For Algebra 1, enter N/A in the appropriate row if this school does not have any students in grades 9/10 or grades 11/12.

  • See general instructions for information on duplicated and unduplicated counts.

Data collected by this table:

  • Students who are taking Algebra I in grade 9 or 10

  • Students who are taking Algebra I in grade 11 or 12

  • Students who are taking geometry

  • Students who are taking Algebra II

  • Students who are taking advanced mathematics (trigonometry, elementary analysis, analytic geometry, statistics, precalculus, etc.)

Report data by the following disaggregation categories:



  • Race/Ethnicity (American Indian/Alaska Native, Asian, Native Hawaiian/Other Pacific Islander, Hispanic, Black, White, Two or More Races, Total) by sex (male and female)

  • Total by sex (male and female) is Web-based system autofill

  • Students with Disabilities (IDEA) by sex (male and female)

  • LEP Students by sex (male and female)




Category

Sex

Race/Ethnicity

Students with Disabilities (IDEA)

LEP

American Indian/
Alaska Native

Asian

Native Hawaiian / Other Pacific Islander

Hispanic

Black

White

Two or More Races

Total

Students who are taking Algebra I in grade 9 or 10

M






















*







F






















*







Students who are taking Algebra I in grade 11 or 12

M






















*







F






















*







Students who are taking geometry

M






















*







F






















*







Students who are taking Algebra II

M






















*







F






















*







Students who are taking advanced mathematics (trigonometry, elementary analysis, analytic geometry, statistics, precalculus, etc.)

M






















*







F






















*







Students who are taking calculus

M






















*







F






















*







14. Enrollment in Science Courses and the International Baccalaureate Diploma Programme (only for schools with any grade 9 – 12)

  • Enter the enrollment for each course or program listed.

  • Do not count students scheduled to take the course, but not yet enrolled.

  • If you have regular scheduling, use a count on a single day between September 27 and December 31, inclusive.

  • If you use block scheduling that allows a full-year course to be taken in one semester, use the sum of a count on a single day between September 27 and December 31, inclusive, and a single day in your second block before March 1.

  • A student may be counted in more than one row.

  • See general instructions for information on duplicated and unduplicated counts.

Data collected by this table:

  • Students who are taking biology

  • Students who are taking chemistry

  • Students who are taking physics

  • Students who are enrolled in the International Baccalaureate (IB) Diploma Programme

Report data by the following disaggregation categories:



  • Race/Ethnicity (American Indian/Alaska Native, Asian, Native Hawaiian/Other Pacific Islander, Hispanic, Black, White, Two or More Races, Total) sex (male and female)

  • Total by sex (male and female) is Web-based system autofill

  • Students with Disabilities (IDEA) by sex (male and female)

  • LEP Students by sex (male and female)




Category

Sex

Race/Ethnicity

Students with Disabilities (IDEA)

LEP

American Indian/
Alaska Native

Asian

Native Hawaiian / Other Pacific Islander

Hispanic

Black

White

Two or More Races

Total

Students who are taking biology

M






















*







F






















*







Students who are taking chemistry

M






















*







F






















*







Students who are taking physics

M






















*







F






















*







Students who are enrolled in the International Baccalaureate (IB) Diploma Programme

M






















*







F






















*










  1. Advanced Placement (AP) Courses

Does this school have students enrolled in Advanced Placement (AP) courses? Yes/No


  1. Different Advanced Placement (AP) Courses and Selection (only for schools with students enrolled in AP)

  • For item A, count each course separately. For example, Biology and Chemistry are different courses; Calculus AB and Calculus BC are different courses. But multiple classes in Calculus AB are not different courses. For a list of AP courses, see the Courses and Exams drop-down list at www.collegeboard.com/student/testing/ap/about.html

  • For item B, answer “Yes” if a student is allowed to enroll in any AP course that the school offers without a recommendation or any other required criteria (except for a necessary course pre-requisite), even if some students are recommended or encouraged to take AP courses. Otherwise answer “No.”

  1. How many different AP courses does the school provide? (number)

  2. Are students allowed to self-select to participate in AP courses (Yes/No)



  1. Advanced Placement (AP) Enrollment (only for schools with students enrolled in AP)

  • Enter the number of students who are taking at least one AP course.

  • Use a count on a single day between September 27 and December 31, inclusive.

  • See general instructions for information on duplicated and unduplicated counts.

Data collected by this table:

  • Students who are taking at least one AP course

Report data by the following disaggregation categories:



  • Race/Ethnicity (American Indian/Alaska Native, Asian, Native Hawaiian/Other Pacific Islander, Hispanic, Black, White, Two or More Races, Total) by sex (male and female)

  • Total by sex (male and female) is Web-based system autofill

  • Students with Disabilities (IDEA) by sex (male and female)

  • LEP Students by sex (male and female)




Category

Sex

Race/Ethnicity

Students with Disabilities (IDEA)

LEP

American Indian/
Alaska Native

Asian

Native Hawaiian / Other Pacific Islander

Hispanic

Black

White

Two or More Races

Total

Students who are taking at least one AP course

M






















*







F






















*










  1. Advanced Placement (AP) Course Participation by Subject (only for schools with students enrolled in AP)

  • Enter the number of students who are taking AP course(s) in the subject areas listed. See Advanced Placement – Subjects in the definitions section to identify the AP courses that are included in each subject.

  • Use a count on a single day between September 27 and December 31, inclusive.

  • A student may be counted in more than one row.

  • See general instructions for information on duplicated and unduplicated counts.

Data collected by this table:

  • Students who are taking AP mathematics

  • Students who are taking AP science

  • Students who are taking AP foreign language

  • Students who are taking other AP subjects

Report data by the following disaggregation categories:



  • Race/Ethnicity (American Indian/Alaska Native, Asian, Native Hawaiian/Other Pacific Islander, Hispanic, Black, White, Two or More Races, Total) by sex (male and female)

  • Total by sex (male and female) is Web-based system autofill

  • Students with Disabilities (IDEA) by sex (male and female)

  • LEP Students by sex (male and female)




Category

Sex

Race/Ethnicity

Students with Disabilities (IDEA)

LEP

American Indian/
Alaska Native

Asian

Native Hawaiian / Other Pacific Islander

Hispanic

Black

White

Two or More Races

Total

Students who are taking AP mathematics

M






















*







F






















*







Students who are taking AP science

M






















*







F






















*







Students who are taking AP foreign language

M






















*







F






















*







Students who are taking other AP subjects

M






















*







F






















*










  1. Single-Sex Academic Classes

  • Does this school have single sex classes in a co-educational school? Yes/No

  • Single-sex classes are academic classes where only male students or only female students are permitted to take the class.

  • If both male and female students are permitted to take the class, it is not a single-sex class.

  • This question refers to classes, not courses.

  • If the only single-sex classes are physical education, enter No.

  • If the entire school is single sex (all-male or all-female students), enter No.

  • Independent study is not considered a single-sex class.




  1. Single-Sex Academic Classes in the School (only for co-educational schools with single-sex classes)

  • Enter the number of single-sex academic classes in each subject area. Count classes, not courses, or students.

  • Single-sex academic classes are academic classes in which only male students or only female students are permitted to take the class.

  • Do not include classes where both male and female students are permitted to take the class.

Data collected by this table:



  • Algebra or geometry

  • Other mathematics

  • Science

  • English/reading/language arts

  • Other academic subjects

Report data by the following disaggregation categories:



  • Classes (With Only Males, With Only Females, Total Single-Sex Classes)

  • Total Single Sex Classes is Web-based system autofill



Other academic subjects Category

Classes

With Only Males

With only Females

Total Single-Sex Classes

Algebra or geometry







*

Other mathematics







*

Science







*

English/reading/language arts







*

Other academic subjects







*




  1. Classroom Teachers – Certification

  • In row 1, enter the classroom teacher full-time equivalents (FTEs). Include all classroom teachers, regardless of whether they meet state licensing/certification requirements.

  • In row 2, enter the FTE of classroom teachers meeting all state licensing/certification requirements.

  • For both rows, count only classroom teachers; do not count principals or counselors or other administrators unless they provide classroom instruction on a regular basis at a particular time.

  • The system will accept a value with up to two decimal places, such as 10.25.

Data collected by this table:



  • Total FTE of classroom teachers

  • FTE of classroom teachers meeting all state licensing/certification requirements

Report data by the following disaggregation categories:



  • FTE




Category

FTE

Total FTE of classroom teachers




FTE of classroom teachers meeting all state licensing/certification requirements







  1. Teacher years of experience

  • Enter the number of classroom teachers by their experience as listed.

  • Experience includes the current school year.

  • Experience does not include student teaching or other similar learning experiences.

  • Experience includes teaching in any school, subject, or grade; it does not have to be in the school, subject, or grade that the teacher is presently teaching.

  • Count only classroom teachers; do not count principals or counselors or other administrators unless they provide classroom instruction on a regular basis at a particular time. The system will accept a value with up to two decimal places, such as 4.75.

Data collected by this table:

  • FTE of classroom teachers in their first year of teaching

  • FTE of classroom teachers in their second year of teaching

Report data by the following disaggregation categories:



  • FTE



Category

FTE

FTE of classroom teachers in their first year of teaching




FTE of classroom teachers in their second year of teaching







  1. School Counselors (only for schools with any grades from 9 through 12)

Enter the FTE of school counselors. The system will accept a value with two decimal places.

Category

FTE

FTE of school counselors







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