OFFICIAL PROCEEDINGS MINUTES OF THE MADISON CITY COUNCIL
JANUARY 23, 2012
Pursuant to due call and notice thereof, a regular meeting of the Madison City Council was called to order by Mayor Thole on Monday, January 23, 2012, at 5:00 p.m. in Council Chambers at City Hall. Councilmembers present were: Tim Volk, Mayor Greg Thole, Maynard Meyer, Paul Zahrbock, and Rick Gail. Also present were: City Manager Jon Radermacher, City Attorney Rick Stulz, and City Clerk Kathleen Weber.
AGENDA Upon motion by Meyer, seconded by Zahrbock and carried, the Agenda was approved as amended. Additions to the agenda include City Hall cupola, Fire Service Officers, Ambulance Service Officers, Liquor Store, Fairway View lot prices, and water shut off procedures. All agenda items are hereby placed on the table for discussion.
PUBLIC PETITIONS, REQUESTS, HEARINGS AND COMMUNICATIONS At this time, Brandon and Brian Bergerson approached the Council to request a refund or forgiveness on water and/or sewer charges on high water consumption that will be billed to Brandon due to a basement toilet running. City Manager Radermacher reminded Council that city policy does not allow for a refund if the water ran through the city sanitary sewer system. After further discussion, Council requested Brandon to wait until he gets his utility bill, then run his request through city staff who will apply the city’s policy accordingly. Mayor Thole also noted that a problem such as this could possibly be run through Brandon’s homeowner’s insurance.
CONSENT AGENDA Upon motion by Volk, seconded by Meyer and carried, the Consent Agenda was approved as presented.
CITY COUNCIL CHECKLIST Council reviewed the City Council Checklist. Councilmember Zahrbock requested that street sign correction and/or replacement be added to the list.
City Manager Radermacher noted that the City will be required to replace all traffic signs by 2015 in order to meet retro reflectivity standards set by the State of Minnesota. All street signs will need to be replaced by 2018. City Manager Radermacher noted that he will discuss this matter with Allan Thompson to see that the Public Works Department corrects street signs that are not set in the right direction.
MADISON NATIONAL LIFE INSURANCE Upon motion by Meyer, seconded by Gail and carried, Council approved a recommendation from City Manager Radermacher that the City remove the “Paid Up Life” option for early retirees in the life insurance policy provided by the City of Madison to city employees through Madison National Life.
AIRPORT COMMISSION DISCUSSION Council was informed that two representatives from the Airport Commission will be meeting with the City of Dawson to discuss their possible future participation in the Lac qui Parle County Airport. After that meeting, City Manager Radermacher will meet with the Lac qui Parle County Board to determine the County’s interest in participating in the maintenance at the airport. Councilmember Gail questioned whether the City of Madison would be able to provide maintenance services at the airport to include snow plowing and mowing. City Manager Radermacher indicated that the City of Madison would be able to provide such services, as has been done in the past. It was noted that the State of Minnesota would reimburse 2/3 of airport maintenance costs up to $20,000 annually.
Mayor Thole noted that this matter will be discussed again after it is addressed with the County Commissioners.
MN VALLEY COOPERATIVE LIGHT & POWER DELEGATE Upon motion by Zahrbock, seconded by Volk and carried, Council authorized City Manager Jon Radermacher as the City’s voting delegate; with Don Fernholz authorized as alternate delegate.
PRAIRIE FIVE MEALSITE FACILITY CONTRACT Upon motion by Volk, seconded by Thole and carried, Council approved execution of the 2012 Mealsite Contract between the City of Madison and Prairie Five Community Action Council at a cost of $200 per month rent.
HAZARDOUS BUILDING PROCEDURE City Manager Radermacher informed Council that in seeing aerial views of the City of Madison on a computerized program coordinated by Lac qui Parle County, he noticed two unoccupied main street buildings whose roofs are falling in. City Attorney Stulz reminded Council that there is a procedure in place whereby the City can declare the building a hazard. At that point, the City would provide notice to the property owner of items that need to be repaired or that the building needs to be demolished. If the property owner fails to meet either of these options within the timeline specified, the City would then proceed with demolition of the building with costs being assessed to the property. After further discussion, upon motion by Zahrbock, seconded by Gail and carried, Council authorized City Attorney Stulz to send a letter to the two affected property owners requesting a meeting to discuss their plans for the buildings.
CITY HALL CUPOLA Council acknowledged receipt of a proposal from Engan Associates, P.A., to provide an architectural design for the installation of a cupola on the City Hall building at a cost not to exceed $7,000. Engan Associates would prepare an application for a legacy grant to cover the architectural costs, and the City would agree to remove the siren and reinstall it at a different location on the roof.
City Manager Radermacher noted that Jon Willand has deposited $10,000 with the City of Madison to be used for the cupola project or other city project.
Councilmember Zahrbock stated his opinion that the Council should make this project “go away”. He noted that the cupola to be placed on the roof is in very poor condition, is very heavy, and would require ongoing maintenance.
Mayor Thole noted that the cupola can’t just be painted. He thought it would be better to build a new one which would weigh far less and would be made of maintenance-free materials.
Councilmember Volk noted that the City needs to continue to reinforce the Council’s position that no city funds would be committed to this project.
After further discussion, Council requested City Manager Radermacher to review past minutes in regard to the proposed cupola project and what the Council agreed to. They also requested Radermacher to talk to Jon Willand and express the Council’s feelings that no city funds will be used toward this project, the cupola needs to be maintenance-free, and all financing for the project needs to be in place before it is to begin.
FIRE SERVICE OFFICERS 2012 Upon motion by Meyer, seconded by Zahrbock and carried, RESOLUTION 12-11 titled “Appointment of Fire Service Officers for 2012” was adopted. This resolution would provide for the appointment of Service Officers for the Madison Fire Department for 2012. A complete copy of Resolution 12-11 is contained in City Clerk’s Book #7.
AMBULANCE SERVICE OFFICERS 2012 Upon motion by Gail, seconded by Thole and carried, RESOLUTION 12-12 titled “Appointment of Ambulance Service Officers for 2012” was adopted. This resolution would provide for the appointment of Service Officers for the Madison Ambulance Service for 2012. A complete copy of Resolution 12-12 is contained in City Clerk’s Book #7.
LIQUOR STORE CARPET Councilmember Gail noted the poor condition of the carpet at the Madison Liquor Store. City Manager Radermacher indicated that he does have proposals for new flooring at the Liquor Store and will follow up on it this week.
FAIRWAY VIEW SUBD. LOT PRICES Upon motion by Zahrbock, seconded by Gail and carried, Council set $31,000 as the purchase price for the six new lots established in the Fairway View Subdivision. It was noted that this price would cover the cost of adding water and sewer service to this area.
Upon motion by Meyer, seconded by Zahrbock and carried, Council approved the purchase price of $12,700 for the sale of an older lot in Fairway View Subdivision across from Gary Omland.
Mayor Thole noted that the City of Madison needs to move trees in the Fairway View Subdivision to run a line north and south behind Fieldcrest Apartments. He requested that “trees” be put on the City Council Checklist. Councilmember Meyer noted that some of the trees that run east and west behind his house are broken off and kind of in bad shape too.
CITY MANAGER REPORT City Manager Radermacher informed Council that R. L. Larson is still waiting for one of their subcontractors to sign the final pay estimate for the Infrastructure Replacement Project; however, Kevin Freisen of USDA has approved the final pay estimates. Radermacher noted that the first quarter interest rates for USDA loans has been set at 3.75%.
City Manager Radermacher informed Council that he will have them discuss the City’s position on splitting parcels as it relates to special assessments for the Infrastructure Replacement Project at the next meeting.
Upon motion by Volk, seconded by Zahrbock and carried, Council approved disbursements for bills submitted between January 10th and January 23rd, 2012. These disbursements include KleinBank Check Nos. 19407-19430.
There being no further business, upon motion by Volk, seconded by Meyer and carried, meeting adjourned at 6:20 p.m.