Board Meeting Minutes 2-21-15
In-attendance: Kyle, Neil, Matthew, Sarah, Hayden
Not in-attendance: Doug, and Delilah
Assistants: Garret, Kela, and Ellen
Meeting started at 1:10 pm
Doug is sick, and Delilah is working
We introduced the assistants to the board
Garrett is assistant Fundraising
Kela is assistant Promotions
Curtis is assistant Sport
Ellen is assistant Music (she is running late)
From this day forward Hayden will be referenced as “Turbo” in meeting minutes
If someone on the board could get a PO form for the gift cards to Jeff, Tom, and Gavin to South Fork for installing the new board
We need to get CBI submissions for our radio shows
Best Interview
Best Comedy Segment
Best Promo
Best play-by-play
Going to re-anounce the CBI segments to the DJs at the mid semester meeting
This way current board can set a precedent
Promotional purchasing
This is a healthy reminder for Sarah
She and Kela could tag team it
Sarah has three separate websites for bottle openers
Plastic openers at $0.70 a piece
Only would be the block letters, not the logo
Research into new automation system
Everyone on the board is welcome to look into this
Matthew has all of the information from the automation system operators from CBI
Blog content (KUGR website)
We want to increase the content on the website
General manager shouldn’t have to do it
Having the meeting minutes from each department on the website in a post
This way DJs have easier access
As well as something KUGR related, and related to the
Make them a contributor that way editors and admins can post it
Each director would have an account
Sarah removed the gear tab and added the committees tab
Each committee has a sub Tab
We also have a station history sub tab
Neil has a good monologue about the station’s history and should right it.
Different promotional ideas
April fools mixtape
List 12-13 funny songs, but only play “Never Gonna Give You Up” by Rick Astley
We would list all of the songs on the cover
And then have the Weird Al versions of the songs
Sarah could table Wednesday, April 1st
Rock automation
If Hayden can finish the transition to rock by the end of March we could have a mixtape of all our rock songs.
Sarah, and Kela (or Neil)
Banner hunt
We still need to find a reasonably priced banner
Hayden found a 3’ x 8’ black banner with the logo for $30
bannersonthecheap.com
Neil and Matthew wants to do more research on this company
Darin wants to do another one time allocation to get us onto the cable system
Could attach the banner to this allocation, or to the current one
Sarah feels like using the current one is the best idea
Sarah also wants a red table cloth with block letters for tabling
Tom has a new phone he could give us
Just needs something to make it work
Loud Speaker Lunch Hour
Darin would like to have this back
Admin won’t let us do it from 12-1
Darin says Com 300 can deal with it
Would blast music from the studio onto the mall
Turbo says we have one issue is having show’s during that time, because the mics turn off the studio stereos
Matt says to announce it before hand
Turbo says we could create a 10-15 second PSA announcing the loud speaker lunch hour
Would have multiple PSA’s play after every 2-3 songs
Directors would record the PSA’s
1:40 Ellen Gordon arrives
We are taking a recess at 1:45 pm
Meeting resumes at 2:00 pm
Mom’s weekend photo booth is coming up in two months
Tori (Neil’s girlfriend) has offered to let us buy her printer
Going to need to buy:
Picture paper
Ink
A way to hand pictures to the customers:
Envelopes
Plastic sleeves
Folders
Something like
Inventory check of what we have
Neil would like to have a design or the KUGR Mom’s Weekend shirt by the end of February
We could still hand out mixtapes to CDs on the mall for tabling
Ellen, Hayden, and the music committee need to make the playlist for the CDs
Darin is putting us on the cable system
It’s happening
Has someone on the hook to donate the funds to pay for it
Matthew is 100% behind it if Darin can get it funded
WSU is changing its cable system from Direct TV and Time Warner to an IP system
Could have webcams in the studio broadcasting video from shows
Public access slides could run when no one is in studio
Webcams would broadcast when people are in studio
Every show DOES NOT have to be sent out on the cable network
Still subject to approval
Pretty much up to 15-16 BOD to do.
We are hoping to upgrade the budgets so we can send people to both the men’s and women’s basketball tournaments
Board bonding
Laser tag
Tuesdays $20 from 7-11 for all you can play laser tag
$2 bowling on Sunday nights at Zeppoz
Out of board members pockets
Find a time we are available and we will do it
Spring cleaning/prepping the wall of fame
Going through files
Criteria for who needs to go up on the Wall of Fame
Music Director update
Hayden (Turbo) will not be doing KUGR next academic year
Has over extended himself
Says Ellen is more than capable to take over next year
Neil motions to make Ellen the official Music Director for the 2015-16 school yera
Kyle seconded
Motion passes 5-0-2
She will take over in May
The process for finding Ellen’s assistant is now underway
We technically can’t use iTunes to buy music for the station
We need to use iTunes as music storage
Using the CDs we already have in the music room
We will try to find a new way to get music for the station before the seniors graduate in May, 2015
We got a website comment from Ryan Caraveo
Caraveo is performing at Stubblefields on March
Is interested in doing an interview with DJ Twisted Beats (Justin)
All parties are interested
The interview will take place on March 21st in the studio
Will record the interview, and then also play it on the day of the concert (March 26th)
Will also have him do a legal idea
Caraveo’s agent found out about DJ Twisted beats through the KUGR website
Propel shops shut down on Monday
Neil wants to run a poll to see if there is a market to run a webstore
New stores all cost $$$ per month
We would have to do the inventory and send it out somehow
Matthew talked to Darin
He has graphic designers in his back pocket
Kyle and Matthew would like a KUGR sports specific logo
Would have a minimum of basketball, baseball, football, and soccer
Matt would be interested in getting audio from Pac-12 networks and tape delay it…then lay it late at night
Aaron and Eli lost the recorder power cord
Eli left ASU after the game ended, Aaron packed up after the game
Still waiting to hear from Jessica (SID for MBB) ended up in the lost found
Kyle is looking if we can buy a new cord
Aaron and Eli are willing to reimburse for the cord
Probably under $20
Could we buy another set of live equipment to recording of games
Sooooo much nicer than using the recorder equipment
For Chinook year book
We will be using the board of directors picture
Also need descriptions
Matthew has delegated this to Sarah
Need to get it to Brie by Monday
Ellen left at 2:50 pm
Doug has a list of four things he needs to do
These are all related to Tesia:
1) Is Tesia okay with us borrowing the camera for the photo booth, or does she want to take the pictures?
2) Has Tesia finished the bylaws? We need them now whether or not they are finished.
3) Is she willing to do a photo shoot for the new board?
4) Does Tesia need dates?
For Doug:
1) Need him to make a list of things he did as web director
Needs to be done by next board meeting, March 1st.
To the white board:
Hayden hasn’t had a chance to go grocery shopping to price out picture frames
Promotional items
Hayden motions to order seven port authority hard shell jackets for $392 plus shipping and tax
Beanies
Do we want them on this order, or not?
Sarah wants to order it now
50 beanies for $430 at $8.60 per unit ($430)
Rally towels
50 units for $2 a unit ($100)
Do we want the KUGR sports logo on it, or the regular station logo?
We will go with the regular station logo
PJ pants
25 units for $16.50 a unit ($412.50)
T-shirts
50 mens (DT104C)
50 womens (DM104L)
Laptop/Sleeves
25 unites for $10 a unit ($250)
New Era stretch caps
25 unites for $10.98 a unit ($274.50)
Matthew motions to table stretch caps until we have a sports logo
Sarah motions to table beanies until a later date
Sarah motions to order 100 towels
Sarah motions to table PJs until a later date
Matthew motions to buy 10 laptop sleeves, 5 10.5” and 5 14.1” sleeves
Matthew motions for a $850 budget for 100 rally towels, 10 (Combined) tablet sleeves, and seven board jackets from Don’s Group Attire
T-shits will be a separate line item/motion
Sarah seconds
Security cameras, Matthew wants Hayden to look for the cameras at Walmart
Cake pops will be brought to the fridge in the office
Sarah hasn’t heard back about tabling
We still have 90 cake pops
Starlla has sent the check to Team Gleason, they probably have it
Automation transition is still underway, and it’s slow going.
Mid-semester meeting
After spring break would be preferable for Matthew
Would Thursday work for DJs?
Thursday March 26th at 7 pm in Murrow 307
Pong tournament needs to be moved after spring break (Fundraising)
Banquet date will be decided next week
Studio directions have been printed and are posted
We’re gonna see if we can get it to talk to people through the board
Vandalism
There was some vandalism in on Matthew’s studio signage
Matthew Carelson was warned about it.
Darin asked if we wanted to do anything for ASWSU debates in the future
Meeting adjourned at 3:50 pm
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