Basic Terms to Remember: Penology


Admission Procedures in Prison



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Admission Procedures in Prison

  1. Receiving – the new prisoner is received at the RDC. The new prisoner usually comes from a provincial or city jail where he was immediately committed upon conviction by the court, and escorted by the escort platoon during his transfer to the National Prison.

  2. Checking of Commitment Papers – the receiving officer checks the commitment papers if they are in order. That is, if they contain the signature of the judge or the signature of the clerk of court, and the seal of the court.

  3. Identification / Booking – the Prisoner’s identity is established through the picture and fingerprint appearing in the commitment order. This is to ensure that the person being is the same as the person being named in the commitment order.

  4. Searching /Shakedown – this step involves the frisking of the prisoner and searching his personal things. Weapons and other items classified as contraband are confiscated and deposited to the property custodian. Other properties are deposited with the trust fund officer under recording and receipts.

    1. Pat – patting of subjects clothing

    2. Rub – patting of body over the clothing including the groin, buttocks, and breast

    3. Strip – naked search

    4. Body Cavity Search – expose body cavities like Anus and Vagina to look for contrabands

  1. Briefing and Orientation – the prisoner will be brief and oriented on the rules and regulations of the prison before he will be assigned to the RDC of the Quarantine Unit.

  2. Issuance of Clothes and Equipment – from the receiving office, the new prisoner goes to the supply room where he receives his prison uniform, mosquito net, and beddings.

  3. Assignment to Quarters – after the prisoner is issued his clothing’s and beddings, he is sent to the quarantine unit. The quarantine may be a unit of the prison or a secation of the Reception Center.

BUCOR’s Directorate for Reception and Diagnostics (Formerly Reception and Diagnostic Center) – RA 10575

This is a special unit of prison (Camp Sampaguita) where new prisoners undergo diagnostic examination, study and observation for the purpose of determining the programs of treatment and training best suited to their needs FOR A TOTAL PERIOD OF 60 DAYS and the institution to which they should be transferred.



It is composed of the following staff members:

  1. Psychiatrist – responsible in the examination of the prisoner’s mental and emotional make-up.

  2. Psychologist – responsible to conduct study on the character and behavior of the prisoners.

  3. Sociologist – study the social case situation of the individual prisoner.

  4. Educational Counselor – conducts orientation classes in order to change inmates’ attitude towards education and recommends educational program for prisoners.

  5. Vocational Counselor – to test the prisoner’s special abilities, interest, and skills and recommends for the vocational course best suited to the prisoner.

  6. Chaplain – encourage the prisoner to participate in religious activities.

  7. Medical Officer – conducts physical examination and recommends medical treatment of prisoners.

  8. Custodial-Correctional Officer – recommends the transfer and type of custody of inmates.

The Quarantine Cell or Unit

This may be a unit of the prison or a section of the RDC where the prisoner is given thorough physical examination including blood test, X-rays, vaccinations, and immunity for 5 to 10 days. This is for the purpose of insuring that the prisoner is not suffering from any cantagious disease, which might be transferred to the prison population.



The National Corrections Consciousness Week

  • Every Last Week of October

  • By virtue of Proclamation No. 551 signed on March 15, 1996, by former President Fidel V. Ramos.

What is Jail?

Jail is a place foe locking-up of persons who are convicted of minor offenses or felonies that are to serve a short sentence imposed upon them by a competent court, or for confinement of persons who are awaiting trial or investigation of their cases.

A place of confinement for inmates under investigation, awaiting trial or serving sentence.

is a building or place of confinement of arrested or sentenced persons. It is usually made up of cells which are made up of small rooms or enclosures where prisoners are actually kept or confines (People vs. Caricaban, 13672-CR, September 9, 1965)



Origin of the Word Jail

It is said to have been derived from the Spanish word JAULO / CAULA which means CAGE.

It is also said to have been derived from the French word GAOL pronounced as “geole”, a place for the arrested criminals.

Types of Jails:


  1. Lock-up Jails – a security facility, common to police stations, used for temporary confinement of an individual held for investigation.

  2. Ordinary Jails – the type of jail commonly used to detain a convicted criminal offender to serve sentence less than three years.

  3. Workhouses, Jail Farms or Camp – a facility that houses minimum custody offenders who are serving short sentences or those who are undergoing constructive work programs. It provides full employment of prisoners, remedial services and constructive leisure time activities.

Bureau of Jail Management and Penology (BJMP)

The BJMP exercises supervision and control over all cities and municipal jails throughout the country. The enactment of Republic Act No. 6975 created the BJMP and further amended by RA 9263 of the BFP and BJMP Professionalization Act of 2004. It operates as a line Bureau under the Department of the Interior and Local Government (DILG).



J/DIR. CHARLES MONDEJAR – the first chief of the BJMP way back its establishment.

Mission

To enhance public safety by ensuring humane safekeeping and development of Persons Deprived of Liberty (PDL) in all district, city, and municipal jails for their integration to society.



Vision

A premier institution highly regarded by society for the secure and humane treatment of Persons Deprived of Liberty (PDL) by its competent and motivated corps.



Objectives:

  1. To improve the living conditions of the offenders in accordance with the accepted standards set by the United Nations.

  2. To enhance rehabilitation and reformation of offenders in preparation for their eventual reintegration into the mainstream of society upon their release.

  3. To professionalize jail services.

Powers, Functions and Organization of the BJMP

  1. Powers

The Bureau shall exercise supervision and control over all districts, city, and municipal jails to ensure a secured, clean, sanitary, and adequately equipped jail for the custody and safekeeping of city and municipal prisoners, any fugitive from justice or persons detained awaiting investigation or trial and/or transfer to the National Penitentiary, and any violent, mentally ill person who endangers himself or the safety of others.

  1. Organization and Key Positions in the BJMP

The BJMP, also referred to as the Jail Bureau, was created pursuant to Section 60, RA No. 6975, and initially consisting of uniformed officers and members of the Jail Management and Penology service as constituted under PD No. 765.

The Bureau shall be headed by a Chief with the rank of Director, and assisted by a Deputy Chief with the rank of Chief Superintendent.

The Central Office is the Command and Staff HQ of the Jail Bureau composed of 3 Command Groups, 6 Coordinating Staff Divisions, 6 Staff Groups and 6 Personal Staff Groups namely:


  1. Command Groups

  • Chief, BJMP (Director Rank)

  • Deputy C/BJMP (Admin and Operation)

  • Chief of Directorial Staff

  1. Coordinating Staff Groups

  • Administrative Division

  • Operations Division

  • Logistics Division – Equipment

  • Finance Management Division – Controllership

  • Research Plans and Investigation Division

  1. Special Staff Groups

  • General Services Unit – Repairs and Maintenance

  • Health Services Unit

  • Chaplain Services Unit – Spiritual Services

  • Community Services Unit

  • Finance Services Unit

  • Hearing Office

  1. Personal Staff Groups

  • Aide-de-Camp

  • Intelligence Office

  • Public Information Office

  • Legal Office

  • Adjudication Office

  • Internal Audit

Regional Office

At the Regional Level, each region shall have a designated Regional Director for Jail Management and Penology.



Provincial Level

In the Provincial Level, there shall be designated a Provincial Jail Administrator to perform the same functions as the ARD’s province wide.



District Office

In the District Level, where there are large cities and municipalities, a district jail with subordinate jails headed by a District Warden may be established necessary.



City and Municipal Office

In the City and Municipal level, a City or Municipal Warden shall head each jail.



Functions of a Jail Warden or Prison onSuperintendent

  1. Decision Making – important in the prison setting the warden limits his role to considering policy matters and major problems. He delegates with confidence, to well-trained subordinate executives sufficient authority for management of daily operations in line with established policy.

  2. Control Prison Operations and Activities – it has always been important that the program and policy are carried out and avoid mismanagement by incompetent personnel or by individual or group of inmates getting into positions of power. The warden depends more on sound organizational planning, written manual policies and procedures, and an effective communications system than controlling operations by constant personnel inspection of all areas and frequent contact with all personnel and a large number of inmates.

  3. Public Relation – the warden today provides leadership to involve all personnel in a program aimed at gaining public understanding, goodwill and community acceptance.

  4. Personnel Program – it is the warden’s responsibility to provide leadership and assign responsibility for recruitment, selection, training, and supervision of personnel.

  5. Executive Leadership – must be constantly demonstrated by the administrative head. He must offer leadership and motivation to his staff in his personal drive, knowledge, and sincerity of purpose and must tie together all programs of discipline in cementing a meaningful administrative course

Rank Classification of the BJMP (RA 9263)

RANK

POSITION / TITLE / AUTHORITY

APPOINTING

Director

Chief of the BJMP

President

C/Supt.

Deputy C/BJMP

President

Sr. Supt.

Asst. Regional Dir.

DILG Secretary

Supt.

Asst. Regional Dir.

C, BJMP

Chief Insp.

Warden

C, BJMP

Sr. Insp.

Warden

C, BJMP

Inspector

Warden

C, BJMP

SJO 4 to JO1

Jail Guards

Regional

The BFP and the BJMP shall be respectively headed by a Chief who shall be assisted by two deputy chiefs, one for administration and one for operations, all of whom shall be appointed by the President upon recommendation of the Secretary of the DILG from among the qualified officers with at least the rank of Senior Superintendent in the service (RA 92633 Sec. 3)

NOTE: All uniformed personnel of the BJMP shall be trained in the National Jail Training Institute under the Philippine Public Safety College (PPSC-NJTI)

Duties and Responsibilities


  1. Warden

The office of the Warden may organize the following Units:

  • Intelligence and Investigation Team

          • It gathers, collates, and submits intelligence information to the office of the warden on matter regarding the jail condition

  • Jail Inspectorate Section

  • Inspect jail facilities, personnel, prisoners and submit reports to the warden

  • Public Relation Office

  • Maintain public relation to obtain the necessary and adequate public support.

  1. Assistant Warden

The office of the Assistant Warden undertakes the development of a systematic process of treatment.

Chairman of the Classification Board and Disciplinary Board.



NOTE: Once the inmate has undergone the registration process; he/she willl be temporarily housed at the Inmate Classification and Counseling Unit (ICCU) in jails where it is available. The inmate shall stay at the ICCU for a minimum period of 30 days but not exceeding 60 days or until the completion of the classification process. At the ICCU, the newly committed inmate will undergo assessment by the different health professionals.

ICCU – Equivalent of Reception and Diagnostic Center of BUCOR

  1. Administrative Groups

The administrative groups take charge of all administrative functions of the jail Bureau

  1. Personnel Management Branch

  • Assignment of Personnel

  • Procedures of Selection

  • Preparation of Personnel Reports

  • Individual Record File

  1. Records and Statistics Branch

  • Keep and maintain record sheets and arrest reports

  • Keep an orderly record of fingerprints and photographs

  • Present / Prepare statistical data of inmates

  1. Property and Supply Branch

  • Take charge of the safekeeping of equipment and supplies and materials needed for the operation of the jail

  1. Budget and Finance Branch

  • Take charge of all finance matters such as budgeting, financing, accounting, and auditing.

  1. Mess Service Branch

  • Take charge of the preparation of the daily menu prepares and cook the food and serve it to inmates

  1. General Service Branch

  • Responsible for the maintenance and repair of jail facilities and equipment. It is also task with the cleanliness and beautification of the jail compound.

  1. Mittimus Computing Branch

  • Tasked to receive court decisions and compute the date of the full completion of the service of sentence of inmates.

Mittimus – a warrant issued by a court directing a jail or prison authorities to receive the convicted offender for the service of sentence imposed therein or for detention.

  1. Security Groups

The security groups provides a system of sound custody, security, and control of inmates and their movements and also responsible to enforce prison or jail discipline.

  1. Escort Platoon

  1. Escort Section – to escort inmate upon of any judicial body; upon summon of a court; or transfer to other penal institutions. Ratio of 1:2 (one inmate : two jail officers)

  2. Subpeona Section – receives and distributes court summons, notices, subpoenas, etc.

  1. Security Platoon – a three working platoon shifts responsible for overall security of the jail compound including gates, guard posts and towers. They are also responsible for the admitting and releasing unit.

Jail Manning Level

  1. Custodial Ratio – 1 personnel for every 7 inmates

  2. Court Room Ratio – 2 personnel for every 1 inmate

  3. Escort Ratio – 1 personnel for every 1 inmate plus one personnel for high risk inmate

  4. Long Distance Travel – minimum of 3 personnel

  5. Reformation Officer Ration – 1 personnel to 24 inmates

  1. Rehabilitation Purposes Groups

This group provides services and assistance to prisoners and their families to enable them to solve their individual needs and problems arising from the prisoners’ confinement.

  1. Medical and Health Services Branch – provides medical and physical examinations of inmates upon confinement, treatment of sick inmates and conduct medical and physical examinations and provide medicines or recommends for the hospitalization of seriously ill prisoners or inmates. It also conducts psychiatric and psychological examinations

  2. Work and Education Therapy Services – it take charge of the job and educational programs needed for rehabilitation of inmates by providing them job incentives so they can earn and provide support for their families while in jail.

Education – cornerstone of rehabilitation or the most important program of rehabilitation

  1. Socio-Cultural Services – it takes care of the social case work study of the individual prisoners by making interviews, home visits, referral to community resources, free legal services, and liaison works for the inmates.

  2. Chaplaincy Services – it takes charge of the religious and moral upliftment of the inmates through religious services.

  3. Guidance and Counseling Services – responsible for the individual and group counseling activities to help inmates solve their individual problems and to help them lead a wholesome and constructive life.

BJMP Manual Section 30, Punishable Acts

  1. Minor Offenses

  1. Selling or bartering with fellow inmates those items not classified as contraband;

  2. Rendering personal service to fellow inmates;

  3. Untidy or dirty personal appearance;

  4. Littering or failing to maintain cleanliness and orderliness in his/her quarters and/or surroundings;

  5. Making frivolous or groundless complaints;

  6. Taking the cudgels for or reporting complaints on behalf of other inmates;

  7. Reporting late for inmate formation and inmate headcount without justifiable reasons; and

  8. Willful waste of food.

  1. Less Grave Offenses

  1. Failure to report for work detail without sufficient justification;

  2. Failure to render assistance to an injured personnel or inmate;

  3. Failure to assist in putting out fires inside the jail;

  4. Behaving improperly or acting boisterously during religious, social and other group functions;

  5. Swearing, cursing or using profane or defamatory language directed at other persons;

  6. Malingering or pretending to be sick to skip work assignment;

  7. Spreading rumors or malicious intrigues to besmirch the honor of any person, particularly BJMP personnel;

  8. Failure to stand at attention and give due respect when confronted by or reporting to any BJMP personnel;

  9. Forcing fellow inmates to render personal service to him/her and/or to others;

  10. Exchanging uniforms or wearing clothes other than those issued to him/her for the purpose of circumventing jail rules;

  11. Loitering or being in an unauthorized place;

  12. Using the telephone without authority from the desk officer/warden;

  13. Writing, defacing, or drawing on walls, floors, or any furniture or equipment;

  14. Withholding information, which may be inimical or prejudicial to the jail administration;

  15. Possession of lewd or pornographic literature and/or photographs;

  16. Absence from cell, brigade, place of work during headcount, or at any time without justifiable reason; and

  17. Failure to turn over any implement / articles issued after work detail.

  1. Grave Offenses

  1. Making untruthful statements or lies in any official communication, transaction, or investigation;

  2. Keeping or concealing keys locks of places in the jail which are off-limits to inmates;

  3. Giving gifts, selling, or bartering with jail personnel;

  4. Keeping in his/her possession money, jewelry, cellular phones or other communication devices and other items classified as contraband under the rules;

  5. Tattooing others or allowing him/her to be tattooed on any part of the body, or keeping any paraphernalia to be used in tattooing;

  6. Forcibly taking or extorting money from fellow inmates and visitors;

  7. Punishing or inflicting injury or any harm upon himself/herself or other inmates;

  8. Receiving, keeping, taking or drinking liquor and prohibited drugs;

  9. Making, improvising or keeping any kind of deadly weapon;

  10. Counseling or withholding information on plans of attempted escapes;

  11. Unruly conduct and flagrant disregard for discipline and instructions;

  12. Escaping, attempting or planning to escape from the institution or from any guard;

  13. Helping, aiding or abetting others to escape;

  14. Fighting, causing any disturbance or participating therein and/or agitating to cause such disturbance or riot;

  15. Indecent, immoral or lascivious acts by himself/herself or others and/or allowing himself/herself to be the subject of such indecent, immoral, lascivious acts;

  16. Willful disobedience to a lawful order issued by any BJMP personnel;

  17. Assaulting any BJMP personnel;

  18. Damaging any government property or equipment;

  19. Participating in kangaroo court, an unauthorized or irregular court conducted with disregard for or perversion of legal procedures as a mock court by the inmates in a jail/prison;

  20. Affiliating with any gang or faction whose main purpose is to foment regionalism or to segregate themselves from others;

  21. Failing to inform the authorities concerned when afflicted with any communicable disease, such as tuberculosis, sexually-transmitted diseases, etc.;

  22. Engaging in gambling or any game of change;

  23. Committing any act which violates any law or ordinance, in which, he/she shall be prosecuted criminally in accordance with the law; and

  24. Committing any act prejudicial to good order and discipline.

Any personnel, especially warden, found to be allowing and tolerating any violation mentioned above will be immediately relieved from his/her designation without prejudice to his or her being administratively charged.


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