All india mission document retention and destruction policy


Correspondence and Internal Memoranda



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Correspondence and Internal Memoranda

Hard copy correspondence and internal memoranda relating to a particular document

otherwise addressed in this Schedule should be retained for the same period as the

document to which they relate.

Hard copy correspondence and internal memoranda

relating to routine matters with no lasting significance Two years

Correspondence and internal memoranda important to

the organization or having lasting significance Permanent, subject to review

Electronic Mail (E-mail) to or from the organization

Electronic mail (e-mails) relating to a particular document otherwise addressed in this

Schedule should be retained for the same period as the document to which they relate, but

may be retained in hard copy form with the document to which they relate.

E-mails considered important to the organization or

of lasting significance should be printed and stored

in a central repository . Permanent, subject to review

E-mails not included in either of the above categories 12 months






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