Act (country name) Forum Emergency Preparedness and Response Plan (eprp)



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Template: 31 May 2013actalliance_office




ACT (country name) Forum

Emergency Preparedness and Response Plan (EPRP)



Approved (date and signature by chair and co-chair):

Planned update (date):


Responsible for making sure this update takes place:

ACT members participating in the EPRP:



CONTENTS


EMERGENCY PREPAREDNESS ACTION PLAN 3

i.INTRODUCTION 4

ii.HOW TO USE THE TEMPLATE 4

iii.KEY TERMS 4

1.CONTEXT ANALYSIS 5

2.RISK ANALYSIS 5

3.ACT FORUM AREAS OF OPERATIONS 5

4.EARLY WARNING MECHANISM 5

5.ACT FORUM RESPONSE 6

5.1 ROLES AND RESPONSIBILITIES IN CASE OF AN EMERGENCY 6

5.2 ACT RESPONSE TIMELINE 6

5.3 RAPID NEEDS ASESSMENT 6

5.4 COORDINATION 6

6COMMUNICATION 6

7ADVOCACY 6

8SECURITY 7

9ACT ALLIANCE HUMAN RESOURCES 7

9.1 ACT FORUM SURGE CAPACITY (IN-COUNTRY) 7

9.2 ACT ALLIANCE MEMBERS’ SURGE CAPACITY (GLOBALLY) 7

10ACT ALLIANCE MATERIAL RESOURCES AND LOGISTICS 8

10.1 MATERIAL RESOURCES 8

10.2ACT ALLIANCE MEMBERS’ EMERGENCY STOCK 8

10.3PROCUREMENT 8

10.4CASH TRANSFER PROGRAMMING 8

10.5TRANSPORT, WAREHOUSING AND CUSTOM CLEARANCE 9

11 FINANCIAL RESOURCES 9

12 ACT FORUM CONTACT DETAILS 9

13 CONTACTS OF KEY HUMANITARIAN ACTORS 9

ANNEX I. ACT ADDED VALUE – HOW WE WORK 10

ANNEX II. RISK MATRIX: QUALITATIVE CONSEQUENCE AND LIKELIHOOD MEASUREMENT SYSTEMS 11

ANNEX III. DETAILED RISK ANALYSIS 11

ANNEX IV. EXAMPLE MAPPING OF ACT FORUM AREA OF OPERATIONS 12

ANNEX V. WEB-BASED EARLY WARNING RESOURCES 14

ANNEX VI. EXAMPLE OF ROLES AND RESPONSIBILITIES 15

ANNEX VII. ACT RESPONSE TIMELINE 16

ANNEX VIII. EXAMPLE OF EMERGENCY MEETING AGENDA 18



ANNEX IX. BLANK EPRP TEMPLATE 20



EMERGENCY PREPAREDNESS ACTION PLAN


MAIN ACTIONS NEEDED TO FINALIZE THE EPRP

  • Include here all the actions needed to finalize the different sections in the EPRP. Action can be for instance to collect more information for a specific section of the plan or to conduct more detailed analysis on a particular hazard

ACTION

RESPONSIBILITY

DEADLINE










MAIN ACTIONS NEEDED TO ADDRESS GAPS IN THE ACT FORUM PREPAREDNESS

  • Include here all the actions needed to address gaps in the ACT forum preparedness. These actions can be for instance putting emergency stocks in place or actions needed to establish good connection with potential donors

ACTION POINT

RESPONSIBILITY

DEADLINE










CAPACITY BUILDING PLAN

  • Develop a plan to address the gaps through capacity building




CAPACITY BUILDING NEED

TARGET

PROPOSED SOLUTION

DEADLINE

e.g. rapid needs assessment training

CA office programme staff

Xxx partner

Xxx partner

Joint training, facilitated by EO Preparedness

March 2013















  1. INTRODUCTION


When disaster strikes, ACT’s immediate imperative is to save lives and to support those who are affected. Experience shows the better ACT members and forums are prepared for a possible disruption of normal life, the faster and more effective a response becomes. Recognizing the importance of being prepared for emergencies and to react quickly in a coordinated way, the ACT Alliance has decided to make emergency preparedness and response one of its strategic priorities, which is also reflected in the ACT Strategic Plan (2011-2014). The objective of the ACT Forum Emergency Preparedness and Response Plan (EPRP) is the development of a common understanding of potential disasters in the area and how the ACT forum will respond to these disasters.


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