E.1. Table D. Federal Requirements: Annual Report

E.1. Table D. Federal Requirements: Annual Report

	PHS Annual Report	USDA Annual Report
Timetable	At least once every 12 months; may be synchronized with USDA or AAALAC reporting period	On or before December 1, describing activity during fiscal year (October 1 – September 30)
Submit to	OLAW	APHIS, AC Regional Director
Submitted by	IACUC, through the IO	Signed or certified by CEO or IO
Form used	Not specified; may use OLAW sample format provided	APHIS Form 7023
Contents	Report changes in: AAALAC accreditation status Animal care/use program (as described in Assurance) IACUC membership IO Report date(s) IACUC conducted semiannual evaluations and submitted reports to IO. Include any minority views of IACUC members.	Location of all facilities Endorse assurance statements Common name and number of animals being bred, conditioned or in holding not being used (col. B) Common name and number of animals used where: - Animals experience no pain or distress (col. C) - Drugs were used to alleviate pain or distress (col. D) - Drugs were not used to alleviate pain or distress because drugs would have interfered with the results or interpretation of the procedure (col. E) An explanation of column E procedures, as justified by the investigator and approved by the IACUC, must be summarized in an attachment. It must include species and number of animals affected.
Reference	PHS Policy IV.F.1, 2 & 4.	9 CFR Part 2, Subpart C 2.36

E.1. Table E. Federal Requirements: Suspensions

and Noncompliance

	PHS Suspension/Noncompliance Report	USDA Suspension Report
Submitted by	IACUC through IO	IO with IACUC consultation
Submit to	OLAW	APHIS and federal agency funding the activity
When required	Suspension of an activity by the IACUC Serious deviation from the Guide (not previously approved by the IACUC) Serious or continuing noncompli-ance with the PHS Policy	Suspension of an activity by the IACUC
Contents	Full explanation of circumstances Description of corrective action taken Minority views filed by IACUC	Full explanation of circumstances Description of corrective action taken
Reference	PHS Policy IV.C.6. & 7. and IV.F.3. & 4	9 CFR Part 2, Subpart C 2.31(d)(7)

References

AAALAC International. Connection Newsletter, Summer 2000, pages 1-4.

Potkay, S., et al. Frequently Asked Questions about the Public Health Service Policy on Humane Care and Use of Laboratory Animals. Contemporary Topics 36(2)47-50, March, 1997.
NIH Guide to Grants and Contracts. Notice OD-00-007, 12/21/99.

E.2. Communications

It has never been easier to communicate with others, and at the beginning of the 21st century the use of nontraditional means of communication such as electronic mail (email), Web sites, and Internet chat rooms provide new opportunities for rapid communication.

Electronic communication offers advantages and disadvantages. Modes of communication available to the IACUC vary in speed and ease of use, clarity, and security. Some permit easy communication with an entire committee or an entire institution; and some include a permanent record that can be retained for later reference.
Regulations and policies
Most of the regulations governing the IACUC were written before the Inter-net became pervasive, but OLAW has presented some guidelines for the IACUC regarding the use of email and similar modes of communication (Garnett and Potkay, ILAR Journal 37:190-192, 1995).
The guidelines state that email is an appropriate medium for transmitting animal protocols, IACUC meeting agenda and minutes, institutional policies, and other matters related to the animal care and use program. However, OLAW states that the conduct of IACUC meetings should allow greater opportunity for members to interact than that permitted by email. Sequential, one-on-one communication (polling) by email, telephone, or fax should not take the place of a convened IACUC meeting or voting, although it is an appropriate mechanism for providing all IACUC members with the opportunity to call for full committee review of a protocol prior to initiating the designated reviewer method of protocol review. OLAW recommends that traditional meetings, in which a quorum of IACUC members is in the same room, should be the standard method for conducting IACUC business such as protocol review, review of annual and semiannual reports, and suspensions.
Under "exceptional circumstances" an IACUC may be permitted to conduct a meeting using electronic conferencing such as telephone or audio-visual conferences. To be considered a valid convened meeting, the

alternate approach must include a high degree of interactivity and allow for careful consideration of issues. Each member must be in direct communication with every other member in attendance, and a quorum of actively participating members must be maintained. Minutes of an electronic conference would be written and retained as for any other convened IACUC meeting.

If the IACUC wishes to use electronic methods for IACUC meetings or other activities, the proposed procedures should be described in the institutional Assurance and approved by OLAW.

Directory: grants
grants -> Grants for Assistive Technology Alexander Graham Bell Association for the Deaf
grants -> Submission to the Cooperative Research Centres Programme Review
grants -> Anzac Day websites abc – Gallipoli: The First Day
grants -> A: Investment Concept Title: Australia-Vietnam Human Resource Development Program, 2016-2020
grants -> Annex 1: Australia-Vietnam Human Resource Development Strategy 2014-2020
grants -> The Battle of Pozieres Research carried out by Kristina Madden, Year 10, Christian Outreach College, Toowoomba Battle
grants -> Menin Gate Research carried out by Kyle Walsh, Year 10, Kirwan shs, Townsville Location
grants -> Saluting Their Service Commemorative Grants June 2011
grants -> Saluting Their Service Commemorative Grants March 2011

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