Change Control Board Administrator: Upon receipt of a Design Change Request, set up a CCB meeting within 7-10 days, attend the meeting, record the Board’s decision. Upon completion, forward the request with the reason for the recommended approval to the Assistant Commissioner of Capital Program Management for concurrence.
Notify the Project Manager of the decision by forwarding a copy of the signed decision. Also forward a copy to any parties who have additional responsibilities as a result of the Board’s decision.
If the request was recommended for approval without a meeting, the request must be sent to the other members of the CCB, as well as the Capital Program Coordination Unit and the Federal Highway Administration as appropriate, for their comment prior to being forwarded to the Assistant Commissioner of Capital Program Management for concurrence. Any comments received must be resolved and documented prior to requesting concurrence from the Assistant Commissioner. If they cannot be resolved individually, then a CCB meeting should be scheduled to present the request to the full CCB.
The original request and signed decision are retained in the CCB files housed in the Project Management Office.
Change Control Board Members: Review the Design Change Request and dispose of it by approving it in whole or in part, with or without additional instructions or conditions, or rejecting it. If the request was recommended for approval without a meeting, forward any comments to the CCB Administrator within the requested timeframe.