Wac’s, veterans must receive preference in the hiring process. If an examination is administered prior to certification, the employer must grant preference to veterans in accordance with the veterans scoring criteria provisions of rcw 41



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Veteran’s Preference – User Guide

To meet RCW’s and WAC’s, veterans must receive preference in the hiring process. If an examination is administered prior to certification, the employer must grant preference to veterans in accordance with the veterans scoring criteria provisions of RCW 41.04.010. If no examination is administered prior to certification, the employer must refer eligible veterans, surviving spouses or registered domestic partners of eligible veterans, and spouses or registered domestic partners of honorably discharged veterans who have a service connected permanent and total disability, per RCW 73.16.010.

    Verifying the Veteran’s Preference eligibility is done by the recruiter. We do not recommend asking job seekers to attach within the system their DD214’s or other documents which contain social security numbers.




Overview


    For competitive recruitments (ranked) where an examination prior to certification is utilized, the eligible job seeker declares eligibility for 5 or 10% when completing the AgencyWide Questions during the application process. Job seekers have access tools to assist them to determine their eligibility on the careers.wa.gov website.

    For non-competitive (unranked) recruitments where an score examination to rank applicants is not administered, the eligible job seeker responds - if they are the spouse or registered domestic partner of an honorably discharged deceased veteran, or of an honorably discharged 100% service disability veteran; OR if they served during a period of war or military campaign for which a campaign ribbon shall have been awarded.

    The Recruiter adds the additional preference point onto the eligible veteran’s passing exam score for ranked recruitments or notes the preference for the eligible applicant, if unranked, prior to Certification.



    1. Veteran’s Preference Points can only be added onto the converted score when applicants are on the Eligible List. The applicants do not see their applied Veteran’s Preference points.

    2. Once an applicant gains state employment, they are no longer eligible for the Veteran’s Preference Points for ranked recruitments, unless they are called back to active duty while employed with the state. Each time job seekers apply, they are prompted to complete the AgencyWide Questions, which they may auto populate responses from their previous application. They are expected to edit their responses when needed (e.g., becomes a state employee).

    3. State employees are eligible for preference in public employment per RCW 73.16.010.

    There are three process options for recruiters to select from to determine Veteran’s Preference. The first option is to view the Veteran’s Preference percent selected by the applicant directly on the Eligible List. The second option listed allows you to run a report which contains the all the Veteran’s Preference information for ranked or unranked recruitments. The third option shows how to filter candidates on an Eligible List to see the applicant’s Veteran’s preference. Before you can determine Veteran’s Preference, with any of the option, you must first move the applicants to the Eligible List.




Move Applicants to Eligible List




    1. The Recruiter moves the applicants from Step 1: Application Received into Step 2: Supplemental Questionnaire for the applicants scores to appear.

      1. Select the applicants who have a passed Step 1 (this may be all of the applicants). In Select Action, click on Change Disposition. In Select Candidate(s), click on Selected. Click on Go.

      2. On the next page, click on Passed. Click on Save.

      3. You will be taken back to Step 1: Application Received evaluation step. In Select Action, click on Advance to Next Step. In Select Candidate(s), click on Passing. Click on Go.



    1. The applicants should now appear in Step 2: Supplemental Questionnaire.



    1. For scored (ranked) postings, move the applicants with passing scores onto the Eligible List. For unscored (unranked) postings, move all the applicants onto the Eligible List.

Note: You can use the Advanced Filter at the step to filter applicants on their responses. See your training materials on how to use the Advanced Filter option. The following instructions are based on moving the applicants to the Eligible List.

  1. In Select Action, click on Place on Eligible List. In Select Candidate(s), click on Passing. Click on Go.



  1. The applicants with passing scores should appear. In Select List, make sure you have the correct Eligibility List selected (you can have more than one per Exam Plan), click on Assign to List.



  1. You will be taken back to the Evaluation Steps page, click on the Eligible List(s) link to view the applicants.

Notice that your applicant with a failing score did not get placed on the Eligible List.







    Option 1 – View Veterans Preference for Competitive Recruitments on Eligible List



    1. Go to and view the Eligible List. The columns populated from applicant’s response to an Agency-Wide question are indicated with an asterisk.







The Vets Pref %* column is linked to the veteran’s self declaration question –
If you are a US Veteran and would like to apply for Veteran's Preference points, indicate whether you are entitled to either an additional 5 or 10 percent added onto your passing score. You may be required to provide a copy of your discharge paper DD214, NGB Form 22 or other military record.

Eligible applicants may use Veteran's Preference when applying with the state of Washington in accordance with RCW 41.04.010, 41.04.007, 41.04.005, and 73.16.010. For additional information on Veteran's Preference and guidance on how to determine if you are eligible for 5% or 10%, click here





  • Yes, I qualify for an additional 5% onto my passing examination score. (5)

  • Yes, I qualify for an additional 10% onto my passing examination score. (10)

  • Yes, I qualify but I have already used my additional percentage to gain state employment. (Used)

  • No, I do not qualify. (No)

    The applicants response appears in the Eligible List table:





    Option 2 - Veterans Preference determined by running an Ad Hoc Report

    Use for either competitive or non-competitive recruitments.





  1. Click on Reports from the system’s navigation bar. Then select Report Builder. Click on View in the Report Action column for the Veteran’s Preference report.



  1. On the next screen, click on [Enter Value] in the Eligible List Name field (note, the last users enter will appear, click on and type over that entry). Enter in the exact Eligible List name.

    Note: Eligible List names are automatically titled “Default List,” you must edit your eligible list and enter in a unique name.



  1. Click on the View Report button. The applicant’s responses to the Agency-Wide Questions to determine Veteran’s Preference should appear. You may export the report into Excel to track the percentage to add to the eligible candidates or to grant preference to the eligible applicants if recruitment is unranked.

Option 3 - Filter Applicants to Determine Veteran’s Preference Eligibility

Competitive Recruitment (scored)
    1. On the Eligible List in Select Action, click on Advanced Filter. In Select Candidate(s), click on All Candidates. Click on Go.



    1. On the next page, click on Add Filter.



    1. Enter in a name for your filter. DO NOT SHARE YOUR FILTER.



    1. Use the dropdown option under Object to select Agency-Wide Questions.




    1. Use the dropdown option under Field to select the veteran question “If you are a US Veteran and would like to apply for Veteran’s Preference points…”. Note: if you allow your cursor to hover over a question, the full question will appear.






    1. Use the dropdown option under Operator to select Equal (=).



    1. Use the Value dropdown to select a response option:




  1. Click on Save.



  1. You will be taken back to the Advanced Filters screen, click on Apply.



  1. The filtered eligible list will appear.

      1. The applicants who appear are claiming the additional 5%, note these applicants. You will need to update their passing exam score (instructions are following) with the additional 5%.

      2. If no candidates meet the filter’ criteria, then you will receive a message on top of the table that reads: Filter return 0 records. All eligible candidates are redisplayed.



  1. Click on Show Unfiltered List and follow the steps again to run the Advanced Filter for those candidates claiming 10% by editing and applying the filter.

      1. Advanced Filter, All Candidates.

      2. Edit the filter.

      3. Change the Value dropdown to the 10% question response.

      4. Click on Save.

      5. Click on Apply.

      6. The filtered candidates will appear.

        1. The applicants who appear are claiming the additional 10%, note these applicants. You will need to update their passing exam score (instructions are following) with the additional 10%.

        2. If no candidates meet the filter, then you will receive a message on top of the table that reads: Filter return 0 records. All eligible candidates are redisplayed.





Non-competitive (unscored)



    1. On the Eligible List in Select Action, click on Advanced Filter. In Select Candidate(s), click on All Candidates. Click on Go.



  1. On the next page, click on Add Filter.



  1. Enter in a name for your filter. DO NOT SHARE YOUR FILTER.



  1. Use the dropdown option under Object to select Agency-Wide Questions.




  1. Use the dropdown option under Field to select the question “Are you the spouse or registered domestic partner of an honorably discharged deceased veteran, OR the spouse or registered domestic partner of an honorably discharged 100% service disability veteran?”




  1. User the dropdown option under Operator to select Equal (=).




  1. Use the dropdown option under Value to Yes.




  1. Click on Add Group.



  1. In the AND/OR field between the groups, select OR.




  1. Use the dropdown option under Object to select Agency-Wide Questions.




  1. Use the dropdown option under Field to select the question “Did you serve during a period of war or a military campaign for which a campaign ribbon shall have been awarded?”




  1. User the dropdown option under Operator to select Equal (=).




  1. Use the dropdown option under Value to Yes.




  1. Click on Save.





  1. You will return to the Advanced Filters page, click on Apply for the filter you just created.



    1. You will return to the Eligible List with the applicants filtered.

      • The applicants who appear are eligible for the preference in the hiring process per WAC 357-16-110, RCW 73.16.010.

      • If no applicants meet the filter’s criteria, then you will receive a message on top of the table that reads: “Filter return 0 records. All eligible candidates are redisplayed.”





Add the Points onto the Eligible Veteran’s Exam Score (used with either option)



Veteran’s Preference eligibility is validated by the recruiting agency and is manually applied by the Insight user on the Eligible List.



      1. The Veteran’s Preference additional percentage has to be added onto the applicant on the Eligible List. You must first move the applicants onto the Eligible List, if you haven’t done so already.



Note: Applicants cannot see the additional points added onto their score.



      1. Calculate points to add onto the passing examination scores for the applicants eligible for the additional 5% or 10%.



For example:

        1. If an applicant is eligible for 10% to be added onto their examination score and their score is 80.0, then they get an additional 8 points added onto their score. 80 x .10 = 8.

        2. If an applicant is eligible for 5% to be added onto their examination score and their score is 80.0, then they get an additional 4 points added onto their score. 80 x .05 = 4.



      1. Once the points to add to the eligible veterans have been determined, click on Lists from the system’s navigation bar. Then click on Eligible.



      1. Click on the list name for the Posting. You will be taken to the Eligible List with all of the applicants appearing.



      1. Select the applicants eligible to receive the additional percentage points by clicking on the box next to their name. In Select Action, click on Apply Points/Days of Service. In Select Candidate(s), click on Selected Candidates. Click on Go.








      1. In the Veteran column next to each applicant, enter in their additional points. Then click on Apply Points/Day.



In this example, Bucky, Happy, and Ralphie have 10% added onto their passing scores, and Cameo and Olyvia have 5% veteran’s preference added onto their passing scores:



      1. The applicants should now have a Total Score which includes the additional Points.

In this example, Bucky now has the highest Total Score:












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