Undergraduate Student Project Proposal Stage: Ethical Approval



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SEBE UG Student Project EA Form 2014

GLASGOW CALEDONIAN UNIVERSITY


School of Engineering & Built Environment

Undergraduate Student Project - Proposal Stage: Ethical Approval



Instructions:

  1. This form should be used for Undergraduate Student Research-related projects which involve Human Participants. Part A is to be completed by the Student (and signed by both student and supervisor). Part B will be completed by the Project Co-ordinator and will confirm (or otherwise) ethical approval. If approval is granted at this stage, Part C gives the key general requirements which the student must adhere to.

  2. This form should be used at the stage of the Project Proposal. This form should be accompanied by:

  1. a brief Project Outline or a Project Abstract; and

  2. a brief outline of the reasons why ethical approval is sought including the type of Participants and the detailing the data collection methods.

  1. This form once completed by the student, and signed by the supervisor, should be forwarded (by the student) to their designated Project Co-ordinator for consideration. If, after consideration, the project does not raise any ethical issues of concern, it shall be approved (possibly subject to specific requirements). These requirements should be checked by the Student's supervisor prior to participant involvement.

  2. If the Project Co-ordinator feels that there are significant ethical issues raised which require further consideration, then the student will be informed and will have to follow the full School-based ethical approval process.


Part A: To be completed by the Student




Student name:

Programme and Year of Study:

Project title:

Supervisor name:
Please tick to confirm attachments:


(include participant details and nature of data collection)
I confirm that I will adhere to the requirements outlined in Part C of this form.
Signed (Student) Date:
Signed (Supervisor) Date:

GLASGOW CALEDONIAN UNIVERSITY


School of Engineering & Built Environment

Undergraduate Student Project - Proposal Stage: Ethical Approval


Part B: To be completed by Project Co-ordinator after consideration of the information supplied with the completed form






Comments

I have checked the application for accuracy and I am satisfied that the information provided is an accurate reflection of the intended study. I confirm that the form contains all relevant information.


  • There are no ethical issues that cause concern



and the student must submit to the School-based ethical approval process
Ethical approval granted? Yes/No
This approval is subject to (please tick as appropriate):
PVG/Disclosure application to be made by the student and approval confirmed to supervisor [ ]
Letter indicating parental permission will be sought [ ]
Permission letter from organisation agreeing to the work [ ]
Consent forms being approved by supervisor [ ]
Information for participants being approved by supervisor [ ]

Project Co-ordinator (Name):
Signature:
Date:

GLASGOW CALEDONIAN UNIVERSITY


School of Engineering & Built Environment

Undergraduate Student Project - Proposal Stage: Ethical Approval


Part C: The Approval granted here, for this Undergraduate Student project, is subject to the student ensuring the following during the conduct, data gathering/analysis and presentation of the work where Human participants are involved.


  1. You will not involve participants in any aspect of your project until ethical approval has been granted.




  1. You will not use junk mail or spam mail to recruit participants.




  1. You will provide a brief but clear explanation of the project to the participant and the purpose of their participation (this may be verbal or oral).




  1. You will include in that explanation that the participants will not directly benefit from your study.




  1. You will ask the participant to fill in a consent form (although Informed Consent can be assumed is a questionnaire is returned completed).




  1. You will explain to the participant that participation on their part is entirely voluntary and that they can decline to take part and even if they consent, to participate, they can withdraw at any stage.




  1. You will confirm to the participant that the data which you gather during your study will be held securely and confidentially.




  1. You will confirm to the participant that your data analysis and presentation in your report will be fully anonymous.




  1. You will otherwise adhere to the provisions of the Data Protection Act 1998




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