Mission: "This committee will facilitate and coordinate promotions for the Madison area community."
Attendance: Lyn Jorgensen, Kirsten Mersbergen, Melissa Hegg, Beth Bernard and Rosie Jamison
Active Members Absent – Chair Dick Fawbush, Joyce Hyland, Tami Smith, Kristin Grimm, Eric Sinclair, Shari Eliason
Review Minutes of July 11, 2013 Meeting - Approved by Committee
Review Agenda August 8, 2013 Meeting - Approved by Committee attending
Review of Madison Discovery Day – July 27, 2013 What worked -What needs Improvement
One Day Schedule – comments from many to committee members was very positive to maintain at one day
Retailers may start sales earlier
Interest in more food options on Egan Ave throughout day from groups for fund raising and other member businesses not on Egan Ave example 10 – 2 for their benefit if they choose to as an outside offering
Review start time – 7 AM may be too early based on traffic this year
Set up planning meeting this fall yet to get reserved for next year what we were too late to reserve for 2013. Zip Line . . . Nat. Guard Climbing Wall, SD GFP Outdoor Campus and SUFUDU, 3 on 3 BB Tourney examples
Also consider coordination with the All School Reunion in 2014
Summer Grill Out in Park, Lip Sync and Texaco Country Showdown maybe more time to promote but over 180 attended at the end of the show.
Aquatics Center and Free Bowling at Cherry Lanes went well
Post Exotic issue with a lame camel for rides that occurred on trip to Madison
Zoo Mobile people didn’t know where it was located
Mini Tennis busy throughout schedule – consider location away from bank drive through
Music at Mochavino was important to keep people lingering
Water Carnival and Ping Pong Drop – good numbers yet cooler day we had less for water activity and over 540 ping pong balls were dropped from the Madison Fire Dept. bucket from 28 businesses.
Volunteers and Committee Members Assistance
We had excellent help and booths - we just need more displays, demonstrations day long
Promotion - Signage on the street, pocket schedules to picked up, earlier confirmation for longer promotion period after this initial year of everyone testing it this year, some means to announce schedule throughout the day
Announcing the activities day long would help people go timely to events day long
Funding the Chamber Board wanted this to get underway and voted to provide funding of the free event may hope to get more sponsorship in the future after the initial years it grows within the call for sponsorship along with membership however, allowed for a
Note received Alex’s Lemonade Stand to Chamber/Committee
Sub Committee has sent Inflatable church group thank you notes, Chamber is still in process of sending notes to many that made this happen
City of Madison Electric, Fire, Public Works, Street, Parks were instrumental in making the event a success
To the Subcommittee for all the planning, coordination and volunteering for make it happen
Melissa Hegg, Kristen Grimm, Ashley Cole, Shari Eliason, Kirsten Mersbergen
Coordination with MHS All School Reunion 2014 per Ashley Allen July 26, 2014
Their activities and Discovery Day event happenings should complement each other allowing for maximum opportunities for all attending and visiting Madison for a full venue and reduce conflicting schedules. Possibly assist with transportation between venues as well.
Review of Mart in the Park – Melissa Miller Madison Christian School
56 Vendors more than 2012 – it was a good shopping crowd
Will have a registration booth for vendors upon arrival next year for location to be found
Music schedule was packed and added new groups like the Methodist church praise band and Gold Medal Gymnastics. The food booth offered more choices and it went well except the cooler weather reduced snow cone sales. Train transport was fantastic.
Port-a-potties were important - thanks to Chamber for covering rent of one of the two and leaving it at the Park
Coordination with Tour the City Road Races
Went well overall and the combination of these two committee events complement one another
Tentative 2014 date for Discovery Day is - July 26, 2014
Prairie Village – 51st Annual Steam Threshing Jamboree August 23-25
Review of member request for dining promotion – Committee considered and felt any business may have similar interests. Decision was that information is already available and not to duplicate. If interested in more exposure to advertise in the PV magazine/flyer and support PV as well. We do have the Visitor Guide listing and the Welcome to Madison Map that includes many needs to know items as people come to Madison for members – accommodations, restaurants, camping, attractions, groceries, medical facilities, convenience/gas stops and churches.
Holiday Promotions – Initial thoughts
Chamber Show and Sell is Saturday, November 30, 2013 registration forms on Chamber Website