The By-Laws to the Constitution Of the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University As Underwritten by its Founding Fathers Ratified Not yet Ratified



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The By-Laws to the Constitution

Of the

Delta Phi Chapter of

Alpha Sigma Phi Fraternity at

Grand Valley State University

As Underwritten by its

Founding Fathers
Ratified

Not yet Ratified

PREAMBLE

The By-Laws of this Constitution outline the rules and regulations set forth by the National Fraternity, as well as this organization. They are meant to evolve and grow through time in order to adjust to the environment around the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University in a positive and visionary manner.



ARTICLE I - MEMBERSHIP




Section I

Undergraduate membership into the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University is only open to those men attending Grand Valley State University as a full time student. They must not have been initiated into any other social fraternity. They will meet the high standards set forth by the Delta Phi Chapter of Alpha Sigma Phi Fraternity and its members.



Section II

Membership into the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University will be extended to those gentlemen who receive a vote of eighty percent or more, of the brothers present, at the time of voting by the General Assembly, including absentee ballots. To vote on new members, there must be fifty percent plus one of the General Assembly present. Should an individual be extended a bid from this organization, he maintains the right to turn the invitation down without question.



Section III

Brothers who have entered the Chapter in the fall of 1998 and thereafter must maintain a 2.50 grade point average to remain in good standing with the Delta Phi Chapter of Alpha Sigma Phi Fraternity.



Section IV

All brothers of the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University must maintain the educational standards established by this Chapter, its University, and the Interfraternity Council regarding education. Should a brother fail to meet these standards, he will be placed on probation for one semester as an Associate Member, as defined in Article I, Section V. Should he not fulfill his educational requirements at the completion of one semester of Associate Membership, the Judicial Board of the Chapter will take action in the best interests of the Chapter and the individual brother. This decision should be made while taking into account the individual circumstances of the brother involved, the advice of the Scholarship Chairman, and the Delta Phi Grand chapter Advisor. If upon judgment by the Judicial Board, the brother involved wishes to appeal the decision, he may do so as outlined in Article IV, Section V.



Section V - Associate Membership


An Associate Member shall be defined as a brother whose grade point average falls below the required grade point average of the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University. He must follow the Associate Member Program as established by the Scholarship Chairman. He is not exempt from his dues to this Fraternity, nor its Constitution and By-Laws. He can not hold any office and is subject to the loss of voting privileges as determined by the Judicial Board and the Scholarship Chairman. He should remain as active as possible, with respect to his studies.

Section VI - Alumni Status


An alumnus of the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University shall be defined as an initiated brother who has graduated from Grand Valley State University with a degree in his field of study. An initiated brother may also go on Alumni Status should he transfer to another institution of higher learning. If an initiated brother finds that he must discontinue his education for any reason, and does not return within a semester, he may be granted Alumni Status. An alumnus of the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University may attend any meeting, social, service, and/or philanthropic events at any given time. They are relieved of their dues and lose their voting rights.

Section VII - Pledgeship

Pledgeship will be divided into two categories: First Semester Pledge and Second Semester Pledge.



First Semester Pledge Requirements:

  1. Attend Pledge Education courses.

  2. Pay local dues, national dues, and any other fees set forth by the treasurer.

If for whatever reason a pledge does not become an initiated brother after one semester of pledgeship, he will be required to follow the Associate Member Program which is outlined in Article I, Section V, excluding initiation. At the end of the second semester, if the pledge does not meet the requirements to become an initiated brother, he will be removed from the roster and all affiliation with the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University. If at any point the individual meets the requirements to become an initiated brother, he will be allowed to rejoin the Chapter. At this point, he is responsible for carrying out the duties of an initiated member, excluding initiation. He also will have to retake the Pledge Education examination and achieve a passing grade in order to become an initiated brother.


ARTICLE II - OFFICERS




Section I - President

The President of the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University will oversee the operation of this Fraternity so that it will continue to create and perpetuate brotherhood, as well as foster the Judicial Board and the Executive Board. As the executive head of the Chapter he is responsible for:



  • Appointing brothers to vacant offices and to initiate a periodic review of each officer’s education among the members. He will serve as a member of the Prudential Board and chair both responsibilities and performance.

  • Helping supervise, instruct, and evaluate all work carried out by each committee.

  • Being fully informed of the financial standing of this Chapter.

  • Assisting the Chapter in developing, implementing and evaluating goals.

  • Enforcing the laws of this Chapter, the National Fraternity, its university, as well as Federal, State, and Local Laws.

  • Representing the Fraternity at all functions outside this Chapter in a positive way.

  • Assisting each individual member in obtaining a positive Fraternal experience through the involvement in chapter operations.

  • Keeping the Chapter striving for excellence in all of its phases.

  • Making sure the Chapter is well represented in all National and Provincial conventions and meetings.

  • Being sure that each brother or pledge is aware and understands the Fraternity’s position on all issues.

  • Ensuring that the Chapter Secretary provides the University, Alumni Corporation, and the National Fraternity with a complete list of all new officers upon election.

  • Ensuring that the Secretary files a list of all active members and pledges with the University and the National Fraternity at the beginning of each semester.

  • Helping to seek out a faculty and/or staff member of the University to work as an advisor to the Chapter and filing the advisor's name with their University and National Fraternity.

  • Maintaining an active association with the Alumni Corporation.

Finally, the President will set an example of high standards for all brothers to follow.

Section II - Vice President

The Vice President of the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University will be responsible for:



  • Serving as the President’s temporary replacement as needed.

  • Organizing the composites for the Fraternity each semester.

  • Serving as a member of the Judicial Board, and the Executive Board.

  • Chairing the Prudential Committee.

  • Chairing the Expansion Committee if one is needed.

  • Helping to supervise, instruct, and evaluate all work carried out by the committees.

  • Helping to enforce the laws of this Chapter, the National Fraternity, its university, as well as Federal, State, and Local Laws.

Finally, the Vice President will set an example of high standards for all brothers to follow.

Section III - Treasurer

The Treasurer of the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University will be responsible for:



  • The collection and safe-keeping of funds within the Fraternity.

  • Establishing a relationship with a local bank for the deposit and withdrawal of funds.

  • Serving as a member of the Executive Board and the Prudential Board.

  • Creating a budget that will assist the Fraternity in allocating funds correctly.

  • Maintaining neat and accurate records of all transactions made within the Fraternity.

  • Keeping the Prudential Board and the General Assembly informed of the financial status of this Chapter.

  • Meet all financial obligations that the Fraternity incurs through daily operations with the Fraternity’s funds.

  • Making sure that each brother and pledge understands the financial requirements and obligations set forth by this Chapter.

  • Collecting from each brother the amount owed to the Chapter and report financial delinquencies to the Prudential Board.

  • Utilizing the authority he has to place a fine system on late dues.

  • Keeping accurate service records of all employees.

  • Acting as the purchasing agent for the Chapter and to pay all creditors on time.

Finally, the Treasurer will set an example of high standards for all brothers to follow.HH

Section IV - Secretary

The Secretary of the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University will be responsible for:



  • Recording the minutes of the General Assembly, the Executive Board, and any other meeting in which a record has been requested by the President or Vice President.

  • Publishing and posting minutes of each meeting within forty-eight hours of its date.

  • Keeping an attendance record of all meetings.

  • Maintaining and updating address files of alumni and undergraduate brothers of the Delta Phi Chapter.

  • Maintaining and updating the calendar of events.

  • Publishing an accurate phone list of this Chapter.

  • Serving as a member of the Executive Board.

Finally, the Secretary will set an example of high standards for all brothers to follow.

Section V - Recruitment Chairman

The Recruitment Chairman of the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University is responsible for:



  • The recruitment of new members into Alpha Sigma Phi Fraternity.

  • Establishing Recruitment goals with the Chapter and organizing a calendar of events to meet those goals.

  • Securing a list of potentials and develop a follow-up program.

  • Educating the members of our chapter on techniques that should be used during Recruitment.

  • Organizing our participation in Campus Life Night.

  • Creating a system that maintains a close contact with all potentials.

  • Attending any recruitment conventions to obtain any information pertaining to Recruitment.

  • Serving as a member of the Executive Board.

Finally, the Recruitment Chairman will set an example of high standards for all brothers to follow.

Section VI - Service Chairman

The Service Chairman of the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University focuses on our involvement in service projects throughout the community and on the campuses of Grand Valley State University. He is responsible for:



  • Planning and executing at least four service projects per semester and must receive proper authorization to hold each event.

  • Fulfilling the duty of reporting service hour totals to the General Assembly at every other General Assembly meeting.

  • Applying for the Award of Service through the National Fraternity.

  • Evaluating all projects and making suggestions for improvement in the future, so that the maximum number of brothers are involved.

  • Serving as a member of the Executive Board.

Finally, the Service Chairman will set an example of high standard for all brothers to follow.

Section VII - Philanthropy Chairman

The Philanthropy Chairman of the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University is responsible for:



  • Creating successful fundraisers that benefit our national philanthropy, a charitable organization, or this Chapter directly.

  • Attaining permission from all authorities to hold each event and completing all paperwork that is associated with that event.

  • Recording the attendance of any event in which eighty percent of all revenue raised goes to charity, applying the brothers' participation at the event towards required service hours.

  • The Philanthropy Chairman may serve as the collection agent for all funds raised at each event. In turn, all revenue must be turned in to and accounted for by the Treasurer.

  • Serving as a member of the Executive Board.

Finally, the Philanthropy Chairman will set an example of high standards for all brothers to follow.

Section VIII - Social Chairman

The Social Chairman of the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University is responsible for:



  • Planning and executing social functions within this organization and in conjunction with other organizations established on this campus.

  • Making sure that all social events and parties will comply with Federal, State, and Local Laws pertaining to alcohol consumption, as well as those policies set by Grand Valley State University.

  • Making sure that all socials will be subject to Risk Management policies of this Chapter as well as this Constitution, its By-Laws, and with the National Constitution and By-Laws.

  • Making sure that at no time will any individual be put at risk during a social event.

  • Making sure that all socials are non-alcoholic functions.

  • Promoting responsible use of alcohol through speakers, workshops, and other social activities.

  • Serving as a member of the Executive Board.

Finally, the Social Chairman will set an example of high standards for all brothers to follow.

Section IX - Chapter Relations Chairman

The Chapter Relations Chairman of the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University is responsible for:



  • Promoting brotherhood in this Fraternity. This will be acheived by helping to identify the problems in the Chapter and the internal conflicts that individual brothers may be having.

  • Organizing events that help to contribute to the creation and perpetuation of brotherhood.

  • Serving as a mediator, giving suggestions of possible solutions.

  • Assisting in the maintenance of lifelong fraternal relationships.

  • Coordinating with the President, the Chairman will plan and execute a brotherhood retreat each semester.

  • Reaffirming the position statements of this Fraternity with the Brotherhood.

  • Coordinating special guest speakers on topics including etiquette, interviewing skills, parliamentary procedure, and other such topics for membership enrichment.

  • Presenting a presentation once a semester on hazing.

  • Informing and encouraging brothers to participate in campus, Interfraternity Council, or Greek sponsored events or programs.

  • Serving as a member of the Executive Board.

Finally, the Chapter Relations Chairman will set an example of high standards for all brothers to follow.

Section X - Public Relations Chairman

The Public Relations Chairman of the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University is responsible for:



  • Publicizing the events of any and all committees in this Fraternity.

  • Promoting the values of belonging to a fraternity through media, contests, and other devices both on and off campus.

  • Acting as a liaison between the sororities and fraternities of Grand Valley State University.

  • Promoting inter-greek relations.

  • Making sure the Chapter is represented in major campus organizations and committees.

  • Keeping the Chapter informed of all campus activities and obtaining optimum participation by the Brotherhood.

  • Planning and executing at least one event per semester on campus to promote Alpha Sigma Phi.

  • Serving as a member of the Executive Board.

Finally, the Public Relations Chairman will set an example of high standards for all brothers to follow.

Section XI - Scholarship Chairman

The Scholarship Chairman of the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University is responsible for:



  • The encouragement and promotion of high academic performance for this Brotherhood.

  • Helping to establish scholarship goals for the Chapter and a program directing brothers and pledges in attaining these goals.

  • Creating a suitable atmosphere for study in the Chapter House or on campus.

  • Providing and assisting brothers in applying for scholarship awards.

  • Maintaining reference materials, scholarship opportunities, test files, and paper files for use by the Chapter.

  • Arranging for speakers from alumni, Career Services, faculty, and industry to present workshops for the Chapter in the areas of scholarship and career development.

  • The creation and distribution of the Delta Phi Founders Scholarship.

  • Serving as a member of the Executive Board.

Finally, the Scholarship Chairman will set an example of high standards for all brothers to follow.

Section XII - Pledge Educator

The Pledge Educator of the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University is responsible for:



  • Planning and organizing the pledge program for the pledges of the organization.

  • Using the To Better The Man and the Pledge Educator's Manual as a reference to provide the knowledge and skills necessary for development of educated active brothers.

  • Ensuring that each pledge learns the history, operations, values, and beliefs of this Chapter and its National Fraternity of Alpha Sigma Phi.

  • Covering all of, but not limited to, the following topics:

    • A scholarship goal

    • Mock General Assembly

    • Hazing presentation

    • Local history

    • Interfraternity Council

    • Committee presentation

    • Service project

    • Mentoring program

    • National history

    • Alcohol awareness

    • Gentlemen training

    • Final exam

    • Holding a mini-retreat

  • Integrating the pledges and their activities with the Brotherhood.

  • Enlisting the aid of outside speakers for developmental programs.

  • Organizing and administering the Big Brother Program.

  • Eliminating any form of hazing that may be present.

  • Appointing an assistant to help administrate the Pledge Program with the President's consent.

  • Each semester making sure his program is evaluated by the Judicial Board to make adjustments and recommendations for the next Pledge Education Program.

  • Serving as a member of the Executive Board.

Finally, the Pledge Educator will set an example of high standards for all others to follow.

Section XIII - Alumni and Parents Chairman

The Alumni and Parents Chairman of the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University is responsible for maintaining communications with all alumni of this Chapter as well as periodic communication with the local alumni of Alpha Sigma Phi Fraternity. He will also be responsible for:



  • Planning and executing at least two events per year for the return and participation of alumni.

  • Ensuring invitations are made to alumni for chapter functions.

  • Providing a representative to every Alumni Corporation meeting.

  • Maintaining an updated list of all alumni of this Chapter and those alumni of Alpha Sigma Phi Fraternity living within one hundred and fifty miles from Grand Valley State University, Allendale campus.

  • Informing the parents of the undergraduate body of chapter activities and functions.

  • Informing the parents of new members that their son has accepted an invitation to join our brotherhood.

  • Periodically evaluating the program to ensure that the needs of the alumni and parents are being met.

Finally, the Alumni and Parents Chairman will set an example of high standards for all brothers to follow.

Section XIV - Editor

The Editor of the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University is responsible for:



  • Publishing at least one chapter newsletter per semester and distribute copies to all the undergraduate brothers, alumni, parents, chapters in the province, and to the National Fraternity. This newsletter will be known as The Phoenix of Delta Phi.

  • Sending materials twice a year containing information about this Chapter’s activities for publication in The Tomahawk and the Old Gal Gazette.

Finally, the Editor will set an example of high standards for all brothers to follow.

Section XV - Risk Management Chairman

The Risk Management Chairman of the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University is responsible for:



  • Administrating a safe and effective risk management policy. This policy will predetermine the number of party monitors present during all socials and parties to maintain a safe atmosphere.

  • Holding a meeting with all the party monitors before any event to assign duties and review the policy. Assigning a party monitor to be in charge of that event, should the Chairman be unable to perform any duty outlined in the Risk Management Policy.

  • Establishing the Safe Ride Program.

  • Assigning all brothers to the Safe Ride Program and Risk Management Policy prior to the start of any given semester.

Finally, the Risk Management Chairman will set an example of high standards for all brothers to follow.

Section XVI - Historian

The Historian of the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University is responsible for:



  • Preserving this Brotherhood’s history through the use of photographs, articles, personal writings by individual brothers, and memorabilia.

  • Providing access to all history and encourage its learning.

  • The care of all awards and inventory of the Chapter’s possessions.

  • Displaying any of the Chapter’s history in any fashion to ensure its safety and well-being.

Finally, the Historian will set an example of high standards for all brothers to follow.

Section XVII - Marshal

The Marshal of the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University is responsible for:



  • The proper execution of all rituals.

  • Being in charge of the storing, cleaning, and safe keeping of the ritual equipment.

  • Maintaining a serious atmosphere during ritual.

  • All ritual reviews for this Chapter and its members.

  • Holding at least one ritual review per semester.

Finally, the Marshal will set an example of high standards for all brothers to follow.

Section XVIII - Sergeant at Arms

The Sergeant at Arms of the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University is responsible for:



  • Preparing the Chapter Room for meetings and ceremonies.

  • Maintaining order and dignity during chapter meetings.

  • Guarding the door during every meeting and excusing only those who have received proper permission from the Chair.

  • Enforcing all meeting policies at every meeting.

  • Acting as the Chaplain during ceremonies.

  • Assisting the Marshal in organizing and performing all ritualistic ceremonies.

Finally, the Sergeant at Arms will set an example of high standards for all brothers to follow.

Section XIX - Intramural Chairman

The Intramural Chairman of the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University is responsible for:



  • Organizing teams for the Delta Phi Chapter of Alpha Sigma Phi Fraternity to compete in university, greek, and intramural programs.

  • Maintaining contact with the university's Intramural Office with regard to rules, regulations, and eligibility requirements.

  • Informing teams, well in advance, about the times and places of events.

  • Making sure that the teams arrive on time with the proper equipment.

  • Arranging practice sessions for the teams, if needed.

  • Announcing the results of the intramural athletic events at chapter meetings.

Finally, the Intramural Chairman will set an example of high standards for all brothers to follow.

Section XX - Corresponding Secretary

The Corresponding Secretary of the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University is responsible for:



  • Keeping correspondence with other chapters, headquarters, alumni associations and other campus groups.

Finally, the Corresponding Secretary will set an example of high standards for all brothers to follow.

Section XXI - Two Members-at-Large of the Prudential Board

The two Members-at-Large of the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University will serve as a member and part of the voting body of the Prudential Board. They will help in all financial decisions that this Fraternity shall make. Each member may hold another office with the exception of President, Vice-President, and Treasurer. Finally, the Members-at-Large will set an example of high standards for all brothers to follow


Section XXII - Three Members-at-Large of the Judicial Board

The three Members-at-Large shall serve as Judicial Board Members for the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University. They are responsible to serve this Fraternity in providing an unbiased decision concerning the issues that face this Brotherhood and individual brothers based on the Constitution and By-Laws of this Chapter. They are also accountable for the review and revision of the Constitution and the By-Laws of the Delta Phi Chapter. Each member may hold another office with the exception of President or Vice President. Finally, the Judicial Board Members will set an example of high standards for all brothers to follow



ARTICLE III - COMMITTEES




Section I - The Committees

The following committees have been established for the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University to help aid in the creation and the perpetuation of this Brotherhood and to help foster leadership:



  • The Recruitment Committee

  • The Service Committee

  • The Philanthropy Committee

  • The Social Committee

  • The Chapter Relations Committee

  • The Public Relations Committee

  • The Scholarship Committee

  • The Alumni and Editor Committee

  • The Special Committees



Section II - The Recruitment Committee

The Recruitment Committee will:

    • Be headed by the Recruitment Chairman.


  • Organize and execute all Recruitment activities and events for the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University throughout the year.

  • Have the discretion to restrict events to men only, but may also open events to local sororities to help coordinate events.

  • Be subjected to follow the rules and regulations set up by the National Fraternity, Interfraternity Council, and Grand Valley State University.

  • Not permit any activity or event that could possibly endanger a person’s health or well being.

  • Not tolerate any form of hazing.



Section III - The Service Committee

The Service Committee will:



  • Be headed by the Service Chairman.

  • Organize and execute service projects for the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University.

  • Have the discretion to restrict participation in such projects for brothers only, or open those projects to other organizations.

  • Be subjected to follow the rules and regulations set up by the National Fraternity, Interfraternity Council, and Grand Valley State University.

  • Not permit any activity or event that could possibly endanger a person’s health or well being.

  • Not tolerate any form of hazing.



Section IV - The Philanthropy Committee

The Philanthropy Committee will:



  • Be headed by the Philanthropy Chairman.

  • Organize and execute Philanthropic and fundraising events for the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University.

  • Have the discretion to restrict participation in such projects for brothers only, or open those projects to other organizations.

  • Be subjected to follow the rules and regulations set up by the National Fraternity, Interfraternity Council, and Grand Valley State University.

  • Not permit any activity or event that could possibly endanger a person’s health or well being.

  • Not tolerate any form of hazing.

Section V - The Social Committee

The Social Committee will:



  • Be headed by the Social Chairman.

  • Organize and execute social events for the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University.

  • Have the discretion to restrict participation in such projects for brothers only, or open those projects to other organizations.

  • Be subjected to follow the rules and regulations set up by the National Fraternity, Interfraternity Council, and Grand Valley State University.

  • Not permit any activity or event that could possibly endanger a person’s health or well being.

  • Not tolerate any form of hazing.



Section VI - The Chapter Relations Committee

The Chapter Relations Committee will:



  • Be headed by the Chapter Relations Chairman.

  • Organize and execute brotherhood events and retreats for the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University.

  • Have the discretion to restrict any event for brothers only, or open them to family, friends, and/or alumni.

  • Be responsible for instilling spirit and song into the Chapter.

  • Be subjected to follow the rules and regulations set up by the National Fraternity, Interfraternity Council, and Grand Valley State University.

  • Not permit any activity or event that could possibly endanger a person’s health or well being.

  • Not tolerate any form of hazing.



Section VII - The Public Relations Committee

The Public Relations Committee will:



  • Be headed by the Public Relations Chairman.

  • Organize various public relation campaigns for the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University.

  • Draft letters to other organizations when necessary.

  • Maintain a positive image for the Fraternity through various media tools.

  • Be subjected to follow the rules and regulations set up by the National Fraternity, Interfraternity Council, and Grand Valley State University.

  • Not permit any activity or event that could possibly endanger a person’s health or well being.

  • Not tolerate any form of hazing.



Section VIII - The Scholarship Committee

The Scholarship Committee will:



  • Be headed by the Scholarship Chair.

  • Organize scholarship programs for the encouragement and promotion of high academic performance of this Brotherhood.

  • Be in charge of fundraising for the Delta Phi Founders Scholarship.

  • Be subjected to follow the rules and regulations set up by the National Fraternity, Interfraternity Council, and Grand Valley State University.

  • Not permit any activity or event that could possibly endanger a person’s health or well being.

  • Not tolerate any form of hazing.



Section IX - The Alumni and Editor Committee

The Alumni and Editor Committee will:



  • Be headed by the Alumni and Parents Chairman.

  • Organize various activities for the alumni of the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University.

  • Draft a semester newsletter to be mailed to all parents and alumni.

  • Use the newsletter and other forms of communication, as deemed necessary, to contact alumni and parents.

  • Be subjected to follow the rules and regulations set up by the National Fraternity, Interfraternity Council, and Grand Valley State University.

  • Not permit any activity or event that could possibly endanger a person’s health or well being.

  • Not tolerate any form of hazing.



Section X - The Special Committees

The Special Committees will:



  • Be appointed by the President.

  • Operate as long as the President deems necessary.

  • Be subjected to follow the rules and regulations set up by the National Fraternity, Interfraternity Council, and Grand Valley State University.

  • Not permit any activity or event that could possibly endanger a person’s health or well being.

  • Not tolerate any form of hazing.


ARTICLE IV - JUDICIAL BOARD




Section I - Judicial Board

The Judicial Board of the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University shall be composed of the President, Vice President, and three members-at-large elected by the General Assembly.



Section II - Purpose

The purpose of the Judicial Board is to interpret and uphold the governing Constitution and By-Laws of the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University, as well as the governing Constitution and By-Laws of the National Fraternity, for the protection and discipline of all brothers and pledges of this Chapter. At any time, the Constitution and By-Laws may be amended by the Judicial Board with the Approval of the Executive Board and the General Assembly.



Section III - The Constitution and By-Laws

With the understanding that the Constitution and By-Laws of the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University are living documents, the Judicial Board will constantly review the Constitution, By-Laws, and any policy of this Fraternity and make suggestions as to the improvement of the above mentioned, when deemed necessary. All amendments will go before the Executive Board, then voted on by the General Assembly for approval.



Section IV - The Judicial Board Trial Process

At any time, the Judicial Board may hold a hearing to determine whether an individual brother has stepped beyond the beliefs and values of this Chapter. A brother may report an incident to the Judicial Board Chairman, or the Judicial Board may pursue an issue that they feel is endangering the beliefs and values of this Chapter. The Judicial Board will act upon an incident within one month from the time the incident was reported to the Judicial Board Chairman. Any member of this Chapter may attend the hearing. During the hearing, those accused will be allowed to state their case, followed by a questioning period from the Judicial Board. The Judicial Board, as well as the individual(s) on trial, may have witnesses to their case in which they will follow the same procedure as the defendant. The Judicial Board will convene for an appropriate amount of time to discuss the issue and make a judgment. If found innocent, the individual(s) on trial case will be dropped. If found guilty, the Judicial Board will apply an appropriate measure upon the individual(s) on trial that applies to the severity of the case.



Section V - The Appeal Process

If the guilty party feels that the Judicial Board's judgment was made unfairly, he may appeal it to the Executive Board with both a written statement and an appearance at the next Executive Board meeting immediately following the hearing. The Executive Board has the right to uphold or overturn the Judicial Board’s judgment. If the guilty party feels that the judgment of the Executive Board was made unfairly, he may appeal it to the General Assembly with a written statement and an appearance at the next General Assembly meeting immediately following the Executive Board hearing. The General Assembly has the right to uphold or overturn the Executive Board’s Judgment.



Section VI - Judicial Board Involvement with a Case

If a Judicial Board member is asked to appear before the Judicial Board, or a member feels he cannot perform his unbiased duty, that member will be temporarily removed from the Judicial Board for the duration of the hearing. The Judicial Board Chairmen will appoint someone for the duration of the process.



Section VII - Attendance Policy

The Judicial Board will enforce attendance policies as stated in Article V, Section II, Article V, Section III, and Article V, Section VII.




ARTICLE V - MEETINGS




Section I

All meetings pertaining to the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University will be held on a regularly scheduled basis each week, or as deemed necessary by the chairman of each individual meeting.



Section II - Attendance Policy

Attendance by all members is mandatory for the General Assembly meetings and rituals. The Attendance policy is as follows:



  • The first absence will be considered an academic leave.

  • The second absence will result in a written warning.

  • The third absence will result in a written warning, as well as a loss of voting privileges for one month.

  • The fourth absence will result in referral to the Judicial Board by the Secretary.

  • Excessive absences from General Assembly meetings due to severe illness, religious holidays, military obligations, or other appropriate special circumstances will not be counted against a brother in accordance with the attendance policy.



Section III - Attendance at Ritual

An absence at a Big/Little, Pledge Pinning, or Initiation Ceremony will be counted as an absence, defined in Article V, Section II, with the following conditions:



  • If more than one event is scheduled for the same day will be counted as one absence.

  • If more than one event is scheduled for the same day and at least one event is missed, it will count as one absence.

  • In order for this absence to be assessed, the aforementioned ritual(s) must be part of the official semester calendar.



Section IV - Meeting Procedures

All meetings will follow general Parliamentary Procedures as outlined in Alpha Sigma Phi’s, Delta Phi Chapter Parliamentary Procedures for General Assembly Meetings. This helps to ensure orderly General Assembly meetings.



Section V - New Business

All motions to be put on the agenda must be given to the President in writing by five o'clock p.m. the day before the meeting.



Section VI - Minimum Planning Time

Big/Little, Pledge Pinning, and Initiation Ceremony must be placed on the official schedule and announced at a General Assembly meeting a minimum of fourteen days prior to when the particular event is to occur.



Section VII - Attendance at Executive Board Meetings

Attendance by all Executive Board members is mandatory to all Executive Board meetings. The Executive Board Attendance Policy is as follows:



  • The first absence will be considered an academic leave.

  • The second absence will result in a written warning.

  • The third absence will result in a loss of position.

  • Excessive absences from Executive Board Meetings due to severe illness, religious holidays, military obligations, or other appropriate special circumstances will not be counted against a brother in accordance with the Executive Board Attendance Policy.

  • Should an officer be asked to step down from their position, the President or presiding officer will appoint a new chairman for the vacant position.


Article VI - Voting




Section I - Voting Options

A show of hands or secret ballot will be the two primary sources of voting used by this Chapter. The voting style will be determined by the President or presiding chairman of the meeting. To vote, members must be in good financial and educational standing. The President or presiding chairman will not cast a vote unless a tie must be broken. For a vote to be taken, quorum must be present. Quorum is defined as fifty percent of the voting body plus one.



Section II - Officers and Chairmen

All officers and chairmen will be voted on through a secret ballot. Each member, except for the President, will be able to cast one vote per person, per office. An officer or chairman must win the election by fifty percent plus one, or a run off between the top two will result. No member may abstain in elections. Those running for a position may also vote.



Section III - Potential Brothers

A secret ballot will be used when determining if the Chapter will extend an invitation to an individual. For a potential member to be extended an invitation to become a member of the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University, he must receive at least an eighty percent yes vote of the quorum.


Any man, who accepts an invitation within three weeks after the pledge education program has started, will be part of that semester’s current pledge class. Any man who accepts an invitation after the previously mentioned period will be part of the next semester’s pledge class.

Section IV - Choices in Voting

The following are the possible choices when voting:


Yes absolute

No absolute

Abstain undecided
Abstaining will count towards the quorum, but not figure into the numerator or denominator of a voting percentage.


ARTICLE VII - ELECTIONS




Section I - Date of Elections

Elections will begin during the first General Assembly meeting in the month of November and continue for the two following General Assembly meetings.



Section II - Breakdown of Elections

The first General Assembly meeting of November will consist of nominations and self nominations. At the second General Assembly meeting of November, speeches by those nominated for a position will be given and self-nominations will still be accepted. Failure to attend speeches in the second week of November will result the brother's loss of voting privileges for elections the next week. For this brother to once again obtain these voting rights after an absence, he will need to discuss the reason for his absence from speeches with the President. If the President finds the excuse to be valid, then the brother will receive the right to vote in elections. During the third General Assembly meeting of November, members will cast their votes as outlined in Article VI, Section II. The results will be counted by the President, and an Advisor. The results will then be announced immediately following the tabulation. In the absence of an Advisor, the Secretary will take the Advisor's place. The fourth week will serve as an official transition of officers through the Transition Ceremony.



Section III - Nominations

There will be one round of nominations, followed by one round of self-nominations for each office. Members in good standing and those who are Associate Members according to Article I, Section V, are eligible to be nominated. A qualified member may run for up to three offices and must have the 2.50 cumulative grade point average at the beginning of their first full semester in office.



Section IV - Grade Point Average

All officers must maintain a grade point average of 2.50 or greater.




ARTICLE VIII - FINANCIALS




Section I - Amount

The amount of dues shall be recommended by the members of the Prudential Committee and voted upon by the General Assembly. This amount will be reassessed when deemed necessary by the elected officers of the Chapter.



Section II - Dues Payment

At the beginning of every semester the Treasurer will set a date when dues must be paid. Dues must be paid in full on or before this date. On this date, a brother must have his dues paid in full or have his name on a promissory note in order to retain his voice and voting privileges during new and old business. If a brother has not paid his dues in full or does not sign a promissory note to Alpha Sigma Phi Fraternity, he will lose his voice and voting privileges during both new and old business. Once a brother has paid his dues in full or has signed the promissory note, his voice and voting privileges during new and old business will be returned.



Section III - Special Financial Circumstances

Special assessments may be levied by a three-fifths vote of the Prudential Committee.



Section IV - Failure to Meet Financial Obligations

Financial obligations include, but are not limited to the following: promissory note payments, national dues’ payment, and local dues’ payment. Any brother who fails to meet his financial obligations for more than one month will lose all social and voting privileges until his account is current. If upon the second month his account is not current, the brother shall be taken to Judicial Board for review.



Section V - Parlor Fee

A parlor fee of ten dollars per semester will be charged to each brother living outside what is designated as the Chapter House of the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University for that school year. This fee will only be in effect if there is a designated parlor for the Brotherhood, or used as needed. The parlor will be defined as a room, not used for living purposes, with a locking door that is open to all brothers, and displays memorabilia of the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University.



Section V - Internal Controls

To limit the possibility of potential corruption within the financial actions that the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University deals in, these internal controls have been set in place. The internal controls are as follows, and shall be enforced by the Judicial Board:



  • There is a requirement of two signatures on all checks written by the Fraternity.

  • For all transfers and withdrawals, there must be two members of the Prudential Board present to complete the transaction.

  • The Treasurer must confirm his payment of local dues to the Vice President.

  • A receipt shall be written for all funds that are collected by the Fraternity.

    • One copy of the receipt will be kept for the Fraternity’s records.

    • One copy of the receipt will be given to the individual that is giving payment to the Fraternity.

When the monthly bank statement is received, the Vice President and one of the members at large from them Prudential Board will review the statements.

ARTICLE IX - IMPEACHMENT




Section I

Any officer is subject to impeachment when his actions are unfavorable for the good of the Brotherhood.



Section II - The Process

For an officer to be impeached, a brother must bring the impeachment request to the Judicial Board. Should such an event take place, the Judicial Board will gather information concerning the defendant's conduct and present the information to the General Assembly. A discussion will then take place, followed by a closed ballot vote. A three-fourths yes vote is required for the impeachment of the officer. The results will be counted by the Advisor and the President or Vice President, whichever is appropriate, and announced at that meeting.


Section III - Filling a Position Due to Impeachment
Should an officer be impeached, the President or presiding officer will appoint a new officer.

Section IV - Resignation

Should an officer decide to resign from his position during the impeachment process, or at any other time, he may do so with a written request to the General Assembly, at any time.



Section V - Filling a position due to Resignation

Should an officer resign from his position, the President or presiding officer will appoint a new brother to fill the vacant position.




ARTICLE X - ACADEMIC PERFORMANCE




Section I - Grade Point Average

All members are required to maintain a cumulative grade point average as outlined in Article I, Section III.



Section II

Members whose grade point average falls below the grade point average outlined in Article I, Section III, will be made an Associate Member, as defined in Article I, Section V. He must pay all dues to the Fraternity, and remain as active as possible in respect to his studies. He must work with the Scholarship Chairman through the Associate Member Program.



Section III

Should he not fulfill his educational requirements at the completion of one semester of associate membership the Judicial Board of the Chapter will take action on the best interests of the Chapter, and the individual brother. This decision should be made while taking into account the individual circumstances of the brother involved, the advice of the Scholarship Chairman, and the Delta Phi Grand chapter Advisor. If upon judgment by the Judicial Board, the brother involved wishes to appeal the decision, he may do so as outlined in Article IV, Section V.




ARTICLE XI - Service Hours




Section I

All brothers must accumulate a minimum of fifteen service hours each semester. Failure to do so will put the individual brother on social probation for the following semester.




The By-Laws to the Constitution of the Delta Phi Chapter of Alpha Sigma Phi Fraternity at Grand Valley State University

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