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You : Accountability Group Supervisor
You Supervise: Data Collection Specialists, Data Input Specialists
Mission: Coordinate collection of data and tracking of missing persons at the Assistance Center.
Registration and Intake Standard Operating Procedures (SOP): SOP(s) for registration and intake/process description
Data Management and Missing Person Tracking Procedures: SOP for Data Management and Missing Person Tracking
Missing Person Form
Tracking spreadsheet (Data Collection/Input Unit)
Tracking Form (Missing Person Tracking Unit)
Site Organizational Chart/Situation Board
Current organizational chart
Site floor plan/map
Other visuals as determined by incident or event
Information on conference call phone numbers
Other information as necessary
ICS 214: Activity Log
Ensure all data is being collected and documented appropriately
Ensure proper flow of data, according to SOPs.
Coordinate collection of data from Intake staff
Provide intake forms to the Data collection/input staff
Supervise Data Collection/Input staff and Missing Person Tracking staff
Check in and receive site orientation at the check-in/check-out station
Read this entire job aid and review the organizational chart
Receive orientation from the Reception Group Supervisor
Familiarize self with procedures, forms and reporting requirements
Assist with set-up of area as needed
Provide orientation to staff you supervise
and On-Going Tasks
Monitor function of your area and provide updates to Reception Group Supervisor as requested
Troubleshoot problems as they arise and take to your supervisor when appropriate
Document data tallies as requested by your supervisor
Ensure that appropriate number of forms and tools are available
Request break coverage from your supervisor
Determine break coverage for your area
Shift Change and Demobilization Tasks
Prepare to stand down the area when requested by supervisor, as determined in Demobilization Plan
Brief staff person assigned to next shift
Note items that need resupply and communicate to supervisor
Participate in scheduled debriefing sessions
Gather information for final situation report
deputy branch director/site manager position checklist
You report to: Branch Director/Site Manager
You Supervise: Liaison Officer, Site Planning Lead, Site Logistics Lead
Mission: Assist Branch Director/Site Manager as requested. Manage Support Staff so as to maximize efficiency of Assistance Center operations. Assist Safety Officer with maintenance of safe worksite.
Obtain briefing from Branch Director/Site Manager and assist with the following tasks:
Determine incident objectives and recommended strategies.
Identify current organization, location of resources, and assignments.
Determine scale and functions at the site.
Determine the scale of the site
Review applicable reference materials for your section, including plans, annexes, Field Operation Guides and Standard Operating Procedures.
Oversee and direct site set up. Organize site to ensure operational efficiency, personnel safety and adequate span of control.
Develop communications protocols
Intermediate and On-Going Tasks
Assist the Branch Director with managing the site
Determine briefing schedule/Conduct briefings
Identify, review and communicate goals and objectives for site operations with Site Management Leaders and Site Section Leads
Provide direction to site leadership as needed
Ensure accurate and timely information is being provided to the Public Information Officer
Coordinate with key stakeholders and Agency Representatives through the Liaison Officer
Ensure, with Site Safety Officer, the continued safety of the facility and staff
Ensure sections are activated and staffed appropriately as needed
Evaluate situation and provide status reports to Planning Section
Location, status, and assignment of resources
Effectiveness of tactics
Desired contingency plans
Ensure coordination of the Site throughout incident
Ensure time-keeping, activity logs, and equipment use documents are maintained and passed to Planning, Logistics, and Finance/Administration Sections, as appropriate
Ensure resource ordering and logistical support needs are passed to Logistics in a timely fashion and enforce ordering process
Notify Site Logistics of communications problems
Keep Site Planning up-to-date on resource and situation status
Keep Safety Officer involved in tactical decision-making
Shift Change and Demobilization Tasks
Document key actions, decisions, and communications on ICS Form 214. Complete an end of shift report for incoming Site Manager, including key activities and pending issues. Ensure documents are also forwarded to the Planning Section for incident filing.
Brief oncoming Deputy Site Manager at change of shift
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