Template Field Operations Guide



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child care & supervision unit leader position checklist


You report to: Site Support Services Group Supervisor

Mission: Oversee the provision of child care for all children of families at the Assistance Center

Specific Responsibilities

  • Oversee the provision of child care at the Assistance Center

  • Review names, qualifications and criminal background checks of all Child Care Providers

  • Continually assess the child care needs of families at the Assistance Center

  • Ensure the safety of children under the care of child care providers at the Assistance Center

Immediate Tasks

  • Conduct Just-in-Time training of Child Care staff

  • Assess the potential child care needs of the families at the Assistance Center and coordinate staffing and resources as necessary

  • Verify child care protocols and train staff on check-in/out procedures

  • Receive briefing from outgoing Child Care & Supervision Unit Leader

  • Read the current Operational Objectives and Incident Action Plan

  • Attend all General Staff Briefings

Intermediate and On-Going Tasks

  • Oversee the provision of child care at the Assistance Center

  • Review names, qualifications and criminal background checks of all Child Care Providers on shift.

  • Continually assess the child care needs of families at the Assistance Center

  • Ensure all check-in/out protocols are being followed

  • Provide recommendations and assistance to the Site Support Services Group Supervisor concerning Child Care operations

  • Ensure the safety of children under the care of child care providers at the Assistance Center

  • Ensure only authorized individuals are allowed in the child care areas

  • Provide age appropriate care and activities for children as applicable

Shift Change and Demobilization Tasks

  • Brief incoming Child Care & Supervision Unit Leader

  • Identify operational priorities and urgent missions currently underway

  • Participate in staff debriefing

  • Develop items for after action report

  • Debrief Child Care Staff and collect after action items

  • Provide referrals to outside child care resources if necessary

Data collection specialist position checklist


You report to: Data Management Unit Leader

Mission: Coordinate collection and input of data of missing persons at the Family Assistance Center.

Position-Specific Resources

  • Registration and Intake Standard Operating Procedures (SOP): SOP(s) for registration and intake/process description

  • Data Management and Missing Person Tracking Procedures: SOP for Data Management and Missing Person Tracking

  • Intake forms

  • Survivor Form

  • Missing Person Form

  • Tracking Forms

  • Tracking spreadsheet

  • Laptop computer

Common Resources

  • Site Organizational Chart/Situation Board

  • Current organizational chart

  • Site floor plan/map

  • Other visuals as determined by incident or event

  • Information on conference call phone numbers

  • Briefing schedule

  • Other information as necessary

  • ICS Forms

  • ICS 214: Activity Log

Specific Responsibilities

  • Collect Missing Persons Forms from Intake staff

  • Enter information from forms on Tracking Spreadsheet

Immediate Tasks

  • Check in and receive site orientation at the check-in/check-out station

  • Read this entire job aid and review the organizational chart

  • Receive orientation from the Data Management Unit Leader

  • Familiarize self with procedures, forms and reporting requirements

  • Assist with set-up of area as needed

  • Provide orientation to staff you supervise

Intermediate and On-Going Tasks

  • Monitor function of your area and provide updates to Data Management Unit Leader as requested

  • Troubleshoot problems as they arise and take to your supervisor when appropriate

  • Document data tallies as requested by your supervisor

  • Ensure that appropriate number of forms and tools are available

  • Request break coverage from your supervisor

  • Determine break coverage for your area

Shift Change and Demobilization Tasks

  • Prepare to stand down the area when requested by supervisor, as determined in Demobilization Plan

  • Brief staff person assigned to next shift

  • Note items that need resupply and communicate to supervisor

  • Participate in scheduled debriefing sessions

  • Gather information for final situation report



data input specialist position checklist


You report to: Data Management Unit Leader

Mission: Manage all data received and provide information to the relevant units. Coordinate with the Missing Person Tracking Unit to share information when appropriate. Maintain the integrity and security of all antemortem data.

Specific Responsibilities

  • Manage data received and provide it to the relevant unit

  • Coordinate information sharing with the Accountability Group, the Friends & Family Unit, and the Medical Examiner Group as appropriate

  • Ensure the integrity, privacy, confidentiality, and security of all antemortem data and protected health information

Immediate Tasks

  • Confirm the Data Management protocols

  • Ensure all support, resource, and staff needs are met for Data Management operations

  • Receive briefing from outgoing Data Input Specialist

  • Read the current Operational Objectives and Incident Action Plan

  • Attend all General Staff Briefings

Intermediate and On-Going Tasks

  • Manage all data according to the established protocol

  • Coordinate information sharing with the Accountability Group, the Friends & Family Unit, and the Medical Examiner Group as appropriate

  • Ensure the integrity, privacy, confidentiality, and security of all antemortem data and protected health information

  • Provide recommendations and assistance to the Data Management Unit Leader on Data Management operations

  • Conduct unit meetings

Shift Change and Demobilization Tasks

  • Brief incoming Data Input Specialist

  • Identify operational priorities and urgent missions currently underway

  • Participate in staff debriefing

  • Develop items for after action report
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