Template Field Operations Guide



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ante mortem information unit leader position checklist


You report to: Medical Examiner Group Supervisor

You Supervise: Investigators and just-in-time trained volunteers

Mission: To secure ante mortem records

Position-Specific Resources: Communication assets to secure information from sources outside the center

Common Resources:

Specific Responsibilities

  • Acquire outside information specific to potential Decedents

Immediate Tasks

  • Acquire lead information from interview teams

Intermediate and On-Going Tasks

  • Use internet and land lines for communication with sources outside the center

Shift Change and Demobilization Tasks

  • Brief staff person assigned to next shift

  • Note items that need resupply and communicate to supervisor

  • Participate in schedule debriefing sessions

  • Gather information for situation reports

  • Secure communication assets




notification unit leader position checklist


You report to: Medical Examiner Group Supervisor

You Supervise: Notification Team Members, Chaplains

Mission: To coordinate with the Chief Medical Examiner the confirmed identifications with

Position-Specific Resources

Common Resources

  • Staging area

  • Office space to coordinate with Notification Teams

Specific Responsibilities

  • Direct notifications of deceased with confirmed identification to Next of Kin

  • Report back to Chief Medical Examiner success of notification

Immediate Tasks

  • Provide direction for Notification Teams

Intermediate and On-Going Tasks

  • Receive identifications from the Chief Medical Examiner and arrange notifications

Shift Change and Demobilization Tasks

  • Brief staff person assigned to next shift

  • Note items that need resupply and communicate to supervisor

  • Participate in schedule debriefing sessions

  • Gather information for situation reports

  • Secure communication assets




notification specialist position checklist


You report to: Notification Unit Leader

Mission: To perform in-person death notifications

Position-Specific Resources

  • Identification verifications

  • Transportation capabilities

  • Next-of-kin information

Common Resources

  • Staging area or office to communicate with supervisor

Specific Responsibilities

  • Provide notification to next-of-kin in respectful manner, preferably in person

Immediate Tasks

Intermediate and On-Going Tasks

  • Perform notifications as needed

Shift Change and Demobilization Tasks

  • Brief staff person assigned to next shift

  • Note items that need resupply and communicate to supervisor

  • Participate in schedule debriefing sessions

  • Gather information for situation reports

  • Secure communication assets


medical examiner group supervisor position checklist


You report to: Branch Director/Site Manager

You Supervise: Ante Morten Information Unit, Notification Unit

Mission: To secure ante mortem data and execute notification to next-of-kin

Position-Specific Resources

  • Areas to coordinate ante mortem data collection

  • Staging area for Notification Teams

  • Interview rooms

Common Resources

  • Communication assets

Specific Responsibilities

Shift Change and Demobilization Tasks

  • Brief staff person assigned to next shift

  • Note items that need resupply and communicate to supervisor

  • Participate in schedule debriefing sessions

  • Gather information for situation reports

  • Secure communication assets



Next of kin interview team lead position checklist


You report to: Ante Mortem Information Unit Leader

You Supervise: Next of Kin Interview Specialists

Mission: Oversee and conduct family interviews for the collection of antemortem data.

Position-Specific Resources

  • Areas to coordinate ante mortem data collection

  • Interview rooms

Common Resources

  • Communication assets

Specific Responsibilities

  • Collect antemortem data via family interviews from all the family members of probable victims

  • Oversee and maintain the mental and physical health/safety of all subordinate staff

  • Work collaboratively with other staff to collect all necessary antemortem data

Immediate Tasks

  • Confirm the established mode of antemortem data collection with the Medical Examiner Group Supervisor

  • Conduct Just-in-Time training for Next of Kin Interview Specialists

  • Ensure all support, resource, and staff needs are met for interview operations

  • Receive briefing from outgoing Next of Kin Interview Team Lead

  • Read the current Operational Objectives and Incident Action Plan

  • Attend all General Staff Briefings

  • Brief subordinate staff of all important information

  • Establish a regular unit meeting schedule

Intermediate and On-Going Tasks

  • Collect antemortem data via family interviews

  • Oversee and maintain the mental and physical health/safety of all subordinate staff

  • Ensure the privacy, confidentiality, and security of all protected health information

  • Maintain communications and information sharing with other staff

  • Provide recommendations and assistance to the Medical Examiner Group Supervisor concerning interview operations

  • Conduct unit meetings

Shift Change and Demobilization Tasks

  • Brief staff person assigned to next shift

  • Note items that need resupply and communicate to supervisor

  • Participate in schedule debriefing sessions

  • Gather information for situation reports

  • Secure communication assets

  • Brief incoming Next of Kin Interview Team Lead

  • Identify operational priorities and urgent missions currently underway

  • Participate in staff debriefing

  • Develop items for after action report

  • Debrief staff and collect after action items
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