Template Field Operations Guide



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Minor Reunification Verification - Adult Form

Child’s name: ______________________________________ Age: ____________

Nickname: _________________________________________  Female  Male

Medical/Health/Safety/Dietary Needs: ________________________________________________



Current situation:

Adult(s) that the child lives with:  Mother  Father  Foster Family  Other__________

Adult’s name: _____________________________ Relationship: ____________________________

Adult’s name: _____________________________ Relationship: ____________________________

Other: _________________________________________________________________________ _____

Current address: _____________________________________________________________________

Names of siblings and/or other household members: _____________________________________

____________________________________________________________________________________

Pets and their names: ________________________________________________________________



Information about adult claiming the child:

Name: _____________________________________________________________ Age: _________

Relationship to the child: ____________________________________________________________

Does the claiming adult have legal custody/guardianship? _______________________________

Are there any legal/custody issues we should be aware of? _______________________________

Address: ___________________________________________________________________________



History of separation:

Date of separation: ____________________________ Place of separation: ___________________

Circumstances of separation: _________________________________________________________

___________________________________________________________________________________

Other notes: ________________________________________________________________________ ___________________________________________________________________________________

Minor Reunification Verification - Child Form

Child’s name: ______________________________________ Age: ____________

Nickname: _________________________________________  Female  Male

Medical/Health/Safety/Dietary Needs: ________________________________________________



Current situation:

Adult(s) that the child lives with:  Mother  Father  Foster Family  Other__________

Adult’s name: _____________________________ Relationship: ____________________________

Adult’s name: _____________________________ Relationship: ____________________________

Other: _________________________________________________________________________ _____

Current address: _____________________________________________________________________

Names of siblings and/or other household members: _____________________________________

____________________________________________________________________________________

Pets and their names: ________________________________________________________________



History of separation:

Date of separation: ____________________________ Place of separation: ___________________

Circumstances of separation: _________________________________________________________

___________________________________________________________________________________

Child’s wishes:

Name of person with whom the child would like to be reunited: ____________________________

Relationship: _______________________________

Address: _________________________________________________________________________

Alternative person: ________________________ Relationship: ____________________________

Address: __________________________________________________________________________



Form completed by: ____________________________________ Date: ______________________

Reunification Completion Checklist


Ensure the following have been completed:


 Both Adult and Child Verification Forms completed.
 Information from both forms has been cross-referenced.
 Photo(s) taken of adult and child.
 Photo/copy taken of adult’s identification (e.g. driver’s license).
 Other verification/documentation, if needed: ___________________________________
Result:
 Child has been reunited with adult claiming the child.
 Child has been referred to: _________________________________________________
___________________________________________________________________________

Process completed by: ____________________________________________________________


Date: ________________________________________________________



Demobilization Checklist



Location/Name of Assistance Center:

Date/Time of Demobilization: _______________________________________
General Guidelines that should be considered for closure:

  • Number of families receiving services.

  • Number of victims still to identify/locate.

  • Ability for other organizations to handle current operation needs off site.

  • Emotional and physical toll of incident on response staff

  • Family briefings are no longer needed.

  • Rescue, recovery investigations and identification have decreased and are able to be handled by another ongoing operation.

  • Memorial services have been arranged for family and friends.

  • Provision for the return of personal effects has been arranged.

  • Ongoing case management and/or hotline number has been established.

Demobilization Tasks

  • Create a demobilization plan for the AC and get approval.

  • Set a date and time for closure and communicate this with all partners and client’s families.

  • Address outstanding case management needs and long-term follow-up with families.

  • Coordinate final meeting with partners and government agencies.

  • Coordinate messaging for public about demobilization.

  • Update missing persons call center or recorded message.

  • Break down the AC facility.

  • Follow-up report of AC operations.

  • Ensure the collection and transfer of all documentation to lead agency.

      • Debrief staff and volunteers.


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