Sending/Receiving of toefl testing Results



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Purpose:


To identify a person or office to whom administrative communications should be directed. This segment is recommended for use in the sender loop and may also be used in the receiver loop.

Element Summary:





Ref

Id

Element Name

Req

Type

Min/Max

Usage

01

366

Contact Function Code

Description: Code identifying the major duty or responsibility of the person or group named. Use code SM when referring to the testing service.

Code Description

GC Guidance Counselor

GR Graduate Admissions Office

UR Under-Graduate Admissions Office

SM Submitting Contact


M

ID

2/2

Used

09

443

Contact Inquiry Reference

Description: Additional reference number. For TOEFL, used to indicate department code within the receiving institution as described by Educational Testing Service. The code list can be found in Appendix D.

O

AN

1/20

Used




IN1

Individual Identification of the Test-Taker

Pos: 010 Max: 1

Detail - Mandatory

Loop: IN1 Elems: 3



Purpose:


To provide identification of the test-taker. If the sender wishes to give several names for the test-taker (i.e., a current legal name and a previous name)), the IN1 loop may be repeated using IN1 and IN2 only in the repeated loop. Each iteration of the IN1 loop, however, must relate to the student only for this implementation of the sending of educational testing results.

Element Summary:





Ref

Id

Element Name

Req

Type

Min/Max

Usage

01

1065

Entity Type Qualifier

Description: Code to indicate if the entity is a person or non-person.

Code Description

1 Person


M

ID

1/1

Used

02

1107

Name Type Code

Description: Code identifying the type of name to be reported in IN2. Code 04 is preferred when a testing result is reported for the first time.

Code Description

02 Current Legal



M

ID

2/2

Used

03

98

Entity Identifier Code

Description: Code indicating that this transaction is reporting testing results for the test-taker.

Code Description

S2 Test-taker



O

ID

2/3

Used



IN2

Individual Name Structure Components

Pos: 020 Max: 10

Detail - Mandatory

Loop: IN1 Elems: 2



Purpose:


To identify the test-taker by name and to sequence individual name components for maximum specificity. When possible, send last name, first name, and first middle initial. If it is unknown, which is the last name, send the composite name.
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