School District Information Package



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COORDINATED

PROGRAM REVIEW


PROCEDURES


School District


Information Package



Civil Rights

and

Other General Education Requirements

2015-2016



APPENDIX I:

Structured Learning Time Worksheets



Pursuant to Criteria

CR 7A – School Year Schedules

CR 7B – Structured Learning Time

CR 7C – Early Release of High School Seniors
CR 7A, 7B, 7C

Student Learning Time Worksheets

Purpose and Directions

PURPOSE:
The purpose of the Student Learning Time Regulations (603 CMR 27.00) is to ensure that every publicly-funded school in Massachusetts provides sufficient structured learning time equitably for all students. During a Coordinated Program Review, as part of the Department’s efforts to ensure compliance with these regulations, the superintendent or charter school leader and the principal of each school are required to review the structured learning time that all students are scheduled to receive and to make any changes necessary to conform with the Board of Elementary and Secondary Education’s regulations.

DIRECTIONS:
The required Student Learning Time Worksheets are available electronically in the WBMS Document Library. These forms must be completed and uploaded as part of the district’s self-assessment.
(“District” should be read as including charter schools, and “superintendent” as including charter school leaders. Charter school leaders should complete at least one copy (see below) of the Principals’ Student Learning Time Worksheet as well as a copy of the Superintendent’s Student Learning Time Worksheet (with compliance plan if necessary).)
Superintendents should complete a copy of the Superintendent’s Student Learning Time Worksheet with respect to the annual schedule for the schools in the district.
Superintendents should also distribute a copy of the Principals’ Student Learning Time Worksheet to each principal in the district, including the principal of any alternative school, so that he/she can complete the form for his/her school and return it to the superintendent. Where a school has an instructional group whose schedule does not conform to the school’s standard instructional schedule, the principal should complete a separate copy of the worksheet for that instructional group, noting the name of the instructional group at the top after the name of the school.
Superintendents must submit a completed worksheet for the district and at least one for each school in the district. If any school in the district is not in full compliance with standards described under the program review criteria CR 7A, 7B, 7C and M.G.L. c.71, sec.3 (requirements for student learning time and physical education), attach to the Superintendent’s Student Learning Time Worksheet the district’s plan to bring all schools in the district into full compliance.

SUPERINTENDENT’S

STUDENT LEARNING TIME WORKSHEET

2015-2016 School Year

(Page 1 of 2)

School District: _________________________________________________


  1. How many total days are scheduled for the district’s school year including days set aside for professional development and weather-related days?

______days


  1. How many days in the school year are ALL students scheduled to attend?

    • Do not include kindergarten.

    • Do not include orientation days unless all grades are in attendance.

    • Do not subtract senior early release days.

______days


  1. The middle schools in the district are designated as:

(Check one) _____Elementary (900 hours) OR _____Secondary (990 hours)



  1. How many annual hours does the district schedule for kindergarten students? (Please give the figures for all types of kindergarten programs in the district; label “NA” any type of program that the district does not have.)

_______Morning half-day programs
_______Afternoon half-day programs
_______Full-day programs



  1. Are there any schools in the district that are not in full compliance with

  • program review criteria CR 7A, 7B, and 7C (http://www.doe.mass.edu/pqa/review/cpr/instrument/civilrights.pdf)



and


  • M.G.L. c. 71, s. 3 (regarding physical education)

(http://www.mass.gov/legis/laws/mgl/71-3.htm)?

Yes No

(See Next Page)

SUPERINTENDENT’S

STUDENT LEARNING TIME WORKSHEET

2015-2016 School Year

(Page 2 of 2)

School District: _________________________________________________

If “yes,” identify the school(s) and, for each school, the area(s) of noncompliance


___________________________________________________________________________________
___________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
and attach the district’s plan to bring all schools into full compliance. At a minimum, this plan must include:
• A complete description of the corrective action activities the district will implement

• Target completion dates

• Anticipated results

• Evidence of completion

• Person(s) responsible for implementation of activities

• The district's process for evaluating corrective action and ensuring ongoing compliance

______________________________________________________ _________________

(Signature of superintendent completing this worksheet) (Date)

PRINCIPALS’

STUDENT LEARNING TIME WORKSHEET

2015-2016 School Year

(Page 1 of 2)


Name of School:__________________________________________________________



Level (Elementary, Middle, Secondary): __________________ Grades in School:______________________
Check One:
 This worksheet applies to all students within the building.
 There is a separate copy of this worksheet attached for each instructional group whose schedule does not conform to the school’s standard instructional schedule.

(On the separate copy, write the name of the group after the name of the school.)





  1. Of the number of student days scheduled in the student year (minimum 180), how many are scheduled early release days or scheduled delayed opening days (e.g., day before holiday, professional development, parent conferences)?

_______days


  1. How many annual structured learning hours are students missing due to scheduled early release or scheduled delayed opening?

_______hrs. _______mins.


  1. The student day begins at _____A.M. and ends at _____P.M.; therefore the student day contains:

_______hrs. _______mins.


  1. How much time is spent per day in homeroom, at breakfast and lunch, passing between classes, at recess, conducting health screenings and preventative services and in non-directed study?

_______hrs. _______mins.


  1. Subtract the amount of daily non-instructional time in number 4 from the total time indicated in number 3. This gives the daily structured learning time per student.

_______hrs. _______mins.


  1. How many days in your school year are ALL STUDENTS scheduled to attend?

    • Do not include kindergarten.

    • Do not include orientation days unless all students are required to attend.

    • Do not subtract senior early release days.

_______days


  1. Multiply the daily structured learning time indicated in number 5 by the number of student days in

number 6.

This equals:

_______hrs. _______mins.


  1. From the total in number 7, subtract the time not scheduled because of early release or delayed opening indicated in number 2. This gives the amount of annual structured learning time.

_______hrs. _______mins.

(See Next Page)
PRINCIPALS’

STUDENT LEARNING TIME WORKSHEET

2015-2016 School Year

(Page 2 of 2)

Name of School:__________________________________________________________

  1. List all grades (including kindergarten) in which physical education is taught as a required subject for all students in the grade:

Grades: _________________________________________________________




  1. (Only for principals of schools that have grade 12)

What was the last day of attendance for seniors last year? _______________________________________

What was the date of graduation last year? _____________________________

What was the regular scheduled closing date for your school last year? ______________________________
(NOTE: No other group of students (grades 1-11) is eligible for release before the end of the school year.)

_________________________________________________ ______________________



(Signature of principal completing this worksheet) (Date)

Note: Where this school does not comply with CR 7A, 7B, 7C or M.G.L. c. 71, s. 3 (regarding physical education), an action plan to bring it into full compliance is to be attached to the Superintendent’s Student Learning Time Worksheet.


(For CR 7A, 7B, and 7C, see http://www.doe.mass.edu/pqa/review/cpr/instrument/civilrights.pdf;

for M.G.L. c. 71, s. 3 see http://www.mass.gov/legis/laws/mgl/71-3.htm.)

COORDINATED

PROGRAM REVIEW

PROCEDURES



School District


Information Package



Civil Rights

and

Other General Education Requirements

2015-2016


Appendix II


Table of Documentation Requirements for Civil Rights/General Education


School District Civil Rights/General Education Documentation

In monitoring the implementation of civil rights and other general education requirements, the onsite team relies heavily on school district documentation. The documentation that the district must submit for this portion of the Coordinated Program Review is listed in the table below according to criterion number. Local Program Review coordinators are encouraged to notify the onsite chairperson in cases where the district is providing documentation to the Onsite Team other than that described below.




TABLE OF DOCUMENTATION REQUIREMENTS

FOR CIVIL RIGHTS/GENERAL EDUCATION






CR

Criterion Number



Required Documentation



CR 3

Access to a full range of education programs



Description of how the district ensures that all students have equal access to the general education program and the full range of any occupational/vocational education program offered by the district.


CR 6

Availability of in-school programs for pregnant students



Reserved


CR 7

Information to be translated into languages other than English



District Procedures for Translation and Interpretation.


List of all important information and documents that have been translated and indicate which language(s) for each item.



CR 7A

School year schedules



School Learning Time Worksheet Compilation.


Electronic versions of School Learning Time Worksheets are available in the WBMS Document Library.

(See Appendix I for an explanation of the Student Learning Time Worksheets to be completed pursuant to this criterion.)


CR 7B

Structured learning time


District's Policies and Procedures for Ensuring Structured Learning Time.


Electronic versions of School Learning Time Worksheets are available in the WBMS Document Library.

(See Appendix I for an explanation of the Student Learning Time Worksheets to be completed pursuant to this criterion.)


CR 7C

Early release of high school seniors



School Learning Time Worksheet Compilation.


Electronic versions of School Learning Time Worksheets are available in the WBMS Document Library.

(See Appendix I for an explanation of the Student Learning Time Worksheets to be completed pursuant to this criterion.)


CR 8

Accessibility of extracurricular activities



Description of the district's practices to ensure that extracurricular activities are accessible to all students.




CR 9

Hiring and employment practices of prospective employers of students



Sample of Signed Statement of Assurance from prospective employers of students.




CR 10

Anti-Hazing



Documentation of distribution of anti-hazing disciplinary policy to all students, student teams, student organizations including unaffiliated groups.

Signed acknowledgements from designated officers of student groups, teams, organizations.



CR 10A

Student handbooks and codes of conduct




Student Discipline Section of the High School Handbook.


CR 10B

Bullying Intervention and Prevention



A description of the process the district/school followed to amend its student handbooks to include an age-appropriate summary of their Bullying Prevention and Intervention Plan.


A description of how the Bullying and Prevention Plan information was distributed.
A description of the professional development plan developed by the district/school for all school staff for the current School Year and evidence of its implementation, to include dates, format(s) used and agenda(s) if appropriate.

CR 10C


A copy of the district/school’s Notice of Suspension and Hearing.

Copies of applicable policies and procedures for emergency removal; principal hearings (for both short and long-term suspensions); in-school suspension; and superintendent hearings.

Copies of School-wide Education Service Plans.

A description of the system used for the collection of discipline data and procedures for periodic review of that data by special populations.


CR 11A


Designation of coordinators; grievance procedures

Grievance Procedure sections from district publications as required under Title IX, Section 504 and Title II (as applicable) for students and staff.





CR 12A


Annual and continuous notification concerning nondiscrimination and coordinators

A sample notice and a list of materials and publications that contain the notice.





CR 13


Availability of information and counseling on general curricular and occupational/

vocational opportunities




Description of the Procedures for ensuring academic counseling on general curricular and occupational/vocational opportunities.




CR 14

Counseling and counseling materials free from bias and stereotypes




Description of procedures to ensure counseling and counseling materials are free from bias and stereotyping.


CR 15
Non-discriminatory administration of scholarships, prizes and awards



Description of how the district manages the administration of scholarships, prizes and awards.




CR 16

Notice to students 16 or over leaving school without a high school diploma, certificate of attainment, or

certificate of completion

A notice sent by the district to students age sixteen and over and their parents/guardians within five days from a student's 10th consecutive unexcused absence.


A notice used by the district to annually inform former students who have not yet earned their competency determination.



CR 17A

Use of physical restraint on any student enrolled in a publicly-funded education program

District written restraint prevention and behavior support policies and procedures, consistent with the new requirements for the implementation of 603 CMR 46.00 effective January 1, 2016.

Dates of staff training for all existing and newly hired staff.

A list of names of staff in each school building identified as the school-wide resource and the dates and number of hours of each person’s in-depth training.




CR 18

Responsibilities of the school principal



The district curriculum accommodation plan (DCAP) or that portion of the multi-year strategic plan for the DCAP.


A description of local implementation practices for home and hospital services.



CR 18A


School district employment practices

A description of employee recruitment practices including sample of recent employee recruitment advertisements and vacancy announcements.




CR 20

Staff training on confidentiality of student records



The agenda and documentation of training on confidentiality of student records for school personnel.




CR 21

Staff training regarding civil rights responsibilities



The agenda and documentation of training on civil rights responsibilities for school personnel.




CR 22

Accessibility of district programs and services for students with disabilities



Description of any changes in the accessibility of district facilities since the district's last CPR (e.g. due to new construction or renovation, other alteration, or acquisition of facilities).


A list which designates the handicapped accessible building for each level served by the district. (i.e., the pre-school, elementary, middle and high school levels).


CR 23

Comparability of facilities



Report of district's observations regarding comparability of instructional locations for different groups.





CR 24

Curriculum review



Description of local practices to review curriculum for bias and stereotyping.




CR 25

Institutional

self-evaluation


A copy of the most recent evaluation, conclusions reached, and resolution of any identified issues.


CR 26A

Confidentiality and student records




A description of the district's procedures to ensure confidentiality of student records.



Civil Rights Information Package FY ‘16
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