Resolution no



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On joint motion of all Councilmembers present, the following resolution was offered:

RESOLUTION NO.

A resolution authorizing the execution of Amendment No. 12 which amends the existing Engineering Agreement between Jefferson Parish and Perrin & Carter, Inc., dated June 4, 2003, for Engineering Services associated with design and construction of Harvey Boulevard Extension West (Manhattan Boulevard to Peters Road), Public Works Project No. 2003-006-RB, Contract No. 55-00006116, to provide additional supplementary services for an additional Lump Sum fee of $28,480.00, increasing the total cost of the Engineering Agreement from $2,005,264.00 to $2,033,744.00, and to extend the term of the agreement for a period of one (1) year. (Council District No. 1)



WHEREAS, there is an Engineering Agreement between the Parish of Jefferson (hereinafter, OWNER) and Perrin & Carter, Inc. (hereinafter, ENGINEER), dated June 4, 2003, with an expiration date of June 4, 2006, for Engineering Services associated with design and construction of Harvey Boulevard Extension West (Manhattan Boulevard to Peters Road), Public Works Project No. 2003-006-RB (hereinafter, PROJECT I), Contract No. 55-00006116, as amended by Amendment No. 1, authorized by Resolution No. 99067, dated August 6, 2003, Amendment No. 2, authorized by Resolution No. 99511, dated October 22, 2003, Amendment No. 3, authorized by Resolution No. 100376, dated February 18, 2004, Amendment No. 4, authorized by Resolution No. 104504, dated December 14, 2005, Amendment No. 5, authorized by Resolution No. 105518, dated May 17, 2006, Amendment No. 6, authorized by Resolution No. 107871, dated May 9, 2007, Amendment No. 7, authorized by Resolution No. 109048, dated November 14, 2007, Amendment No. 8, authorized by Resolution No. 109999, dated April 9, 2008, and Amendment No. 9, authorized by Resolution No. 112415, dated May 20, 2009; Amendment No. 10, authorized by Resolution No. 114546, dated May 12, 2010, and Amendment No. 11 authorized by Resolution No. 116447, dated March 16, 2011; and

WHEREAS, through Amendment No. 1, the OWNER expanded the scope of the supplementary engineering services of the Agreement to provide for a complete Streamlined Environmental Assessment as required by the Louisiana Department of Transportation and Development (hereinafter, LA DOTD), in coordination with the Federal Highway Administration (hereinafter, FHWA), for the Harvey Boulevard Corridor between Peters Road and Wall Boulevard; and

WHEREAS, through Amendment No. 2, the OWNER expanded the scope of services of the Agreement to provide for Engineering Services for the design and construction of Harvey Boulevard (Wall Boulevard to Manhattan Boulevard), Public Works Project No. 2003-006A-RB (hereinafter, PROJECT II) and directed the Department of Engineering to negotiate the necessary fees for Engineering Services associated with design and construction of PROJECT II; and

WHEREAS, through Amendment No. 3, the OWNER set the necessary fees for Engineering Services associated with design and construction of PROJECT II as negotiated and agreed upon by the Department of Engineering and the ENGINEER; and

WHEREAS, through Amendment No. 4, the OWNER expanded the scope of the supplementary engineering services of the Agreement to provide for a Stage Zero Feasibility Study to be completed and approved before proceeding to development of the Environmental Assessment, a new requirement by the LA DOTD, in coordination with the FHWA, which change applied to PROJECT I and PROJECT II; and

WHEREAS, through Amendment No. 5, the OWNER extended the term of the agreement for a period of one (1) year, from an expiration date of June 4, 2006 to an expiration date of June 4, 2007, and through Amendment No. 6, the OWNER extended the term of the agreement for a period of one (1) year, from an expiration date of June 4, 2007 to an expiration date of June 4, 2008 since review by the LA DOTD and FHWA of the Environmental Assessment for both PROJECT I and PROJECT II was delayed due to the aftermath of Hurricanes Katrina and Rita; and

WHEREAS, due to area-wide datum changes and revised LA DOTD right-of-way drawing format requirements, additional supplementary surveying services were required to properly complete the preliminary design plans for both PROJECT I and PROJECT II; and

WHEREAS, through Amendment No. 7, the OWNER provided for these additional supplementary surveying services and extended the term of the agreement for a period of one (1) year, from an expiration date of June 4, 2008 to an expiration date of June 4, 2009, to allow for commencement of Preliminary Design of PROJECT 1; and

WHEREAS, the DOTD required that printing and distribution of the Environmental Assessment for PROJECT I and PROJECT II be performed by Jefferson Parish; and

WHEREAS, through Amendment No. 8, the OWNER provided for the ENGINEER to print and distribute the Environmental Assessment for PROJECT I and PROJECT II on behalf of Jefferson Parish; and

WHEREAS, through Amendment No. 9, the OWNER approved the addition of Hartman Engineering, Inc. as a sub-consultant to perform professional services for PROJECT 1 and PROJECT 2 and the OWNER extended the term of the agreement for a period of one (1) year, from an expiration date of June 4, 2009 to an expiration date of June 4, 2010, to allow for completion of Preliminary Design of PROJECT 1; and

WHEREAS, through Amendment No. 10, the OWNER increased the scope of the Agreement to provide for Supplemental Engineering Services for Retaining Wall Design and Alternate Entergy Substation Access Design with Associated Plan/Specification Modifications and Coordination for PROJECT 1; and the Owner approved the addition of Digital Engineering and Imaging as a sub-consultant to perform professional services for PROJECT 1 and PROJECT 2 and the Owner extended the term of the agreement for a period of one (1) year to allow for completion of PROJECT I design and commencement of preliminary design of PROJECT II, authorizing a new termination date of June 4, 2011.

WHEREAS, through Amendment No. 11, the OWNER extended the term of the agreement for a period of one (1) year, from an expiration date of June 4, 2011 to an expiration date of June 4, 2012, to allow for completion of Right-of-way Maps for PROJECT 1; and

WHEREAS, it was determined by the Jefferson Parish Engineering Department that it was in the best interest of PROJECT 1 to provide for redesign of the existing Manhattan Boulevard / Harvey Boulevard Intersection vertical geometry to provide a smooth travelling surface across the intersection, thereby increasing the scope of Engineering Services for PROJECT 1; and

WHEREAS, the following fees for Supplementary Engineering Services to accomplish this additional work have been negotiated and mutually agreed upon by the Jefferson Parish Department of Engineering and the Engineer: Manhattan Blvd. / Harvey Blvd. Intersection Improvements – $24,580.00 (Lump Sum), Manhattan Blvd. / Harvey Blvd. Intersection Traffic Signal Design Revisions (Includes Sub-consultant Coordination) - $3,900.00 (Lump Sum); and

WHEREAS, considering the ENGINEER’S familiarity with the scope of work and previous work performed, it is in the best interest of the OWNER to extend the Engineering Agreement for one (1) year to finalize design and right-of-way acquisition for PROJECT I and continue design of PROJECT II, authorizing a new termination date of June 4, 2013.

NOW, THEREFORE, BE IT RESOLVED by the Jefferson Parish Council, the governing authority of said Parish:

SECTION 1. That the Jefferson Parish Council does hereby authorize the execution of Amendment No. 12, which amends the existing Engineering Agreement with Perrin & Carter, Inc., dated June 4, 2003, for Engineering Services associated with design and construction of Harvey Boulevard Extension West (Manhattan Boulevard to Peters Road), Public Works Project No. 2003-006-RB, Contract No. 55-00006116, to add Supplementary Engineering Services and to provide a one (1) year extension, from June 4, 2012 to June 4, 2013, to allow time for completion of PROJECT I and continue design of PROJECT II.

SECTION 2. That additional engineering fees in the following amounts are associated with this Amendment: Manhattan Blvd. / Harvey Blvd. Intersection Improvements – $24,580.00 (Lump Sum), Manhattan Blvd. / Harvey Blvd. Intersection Traffic Signal Design Revisions (Includes Sub-consultant Coordination) - $3,900.00 (Lump Sum)

SECTION 3. That the costs for Engineering Services are to be charged to Account No. 44560-4008-7451 (45641.004).

SECTION 4. That the Chairman of the Jefferson Parish Council, or in his absence the Vice Chairman, be and is authorized to execute any and all documents necessary to give full force and effect to this resolution.

The foregoing resolution having been submitted to a vote, the vote thereon was as follows:



YEAS: NAYS: ABSENT:

The resolution was declared to be adopted on this the 23rd day of May, 2012.


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