Request for information ("rfi") for selection of brokers/dealers for the year 2013



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REQUEST FOR INFORMATION (“RFI”)

FOR SELECTION OF BROKERS/DEALERS

FOR THE YEAR 2013



OFFICE OF THE CITY TREASURER

CITY OF CHICAGO

STEPHANIE D. NEELY

TREASURER

Responses Due: January 18, 2013



TABLE OF CONTENTS



1

INTRODUCTION & INSTRUCTIONS 1

SUBMISSION CHECKLIST 2013 2

QUESTIONNAIRE 4

CERTIFICATION 17

INTRODUCTION & INSTRUCTIONS


The Office of the City Treasurer of the City of Chicago (the “City Treasurer’s Office”) is in the process of compiling a list of qualified brokers/dealers with whom it will place orders to purchase and sell securities for various City of Chicago accounts beginning in the first quarter of 2013. Each day that the City of Chicago expects to place purchase or sell orders for securities, the City Treasurer’s Office will provide notice via telephone, facsimile and/or electronic communication to a minimum of three broker/dealers whose names are included on the approved list (each such Firm is hereinafter referred to as an “Approved Firm”). Thereafter, Approved Firms will have an equal opportunity to bid competitively on the proposed orders. It is the policy of the City Treasurer’s Office to only approve a broker/dealer for inclusion on the list of Approved Firms if the Firm maintains a physical office within the City of Chicago.


In order to be considered for inclusion on the list of Approved Firms in 2013, your Firm must submit a complete hardcopy Request for Information (“RFI”) response to the City Treasurer’s Office by 4:00 p.m. Central Time on Friday, January 18, 2013. Please refer to the document entitled “Checklist” located in this packet for a complete list of documents that must be submitted as part of your Firm’s RFI response. If a question does not apply to your Firm, the question should be answered “none” or “not applicable.” Complete and legible copies of all requested documents should accompany the RFI response. The broker/dealers that the City Treasurer’s Office deems Approved Firms for 2013 will be notified by the City Treasurer in writing of their eligibility to transact investments for the City of Chicago by February 15, 2013.
If you have any questions about the RFI process or the bid/quote procedures, please call Danielle Mostert, of the Office of the City Treasurer, at (312) 742-1853 for further assistance.

NOTES:
RESPONSES RECEIVED AFTER THE JANUARY 18, 2013 DEADLINE WILL NOT BE CONSIDERED.
RESPONDING TO THIS RFI DOES NOT GUARANTEE THAT A FIRM WILL BE INCLUDED ON THE LIST OF APPROVED FIRMS.

SUBMISSION CHECKLIST 2013

The following must arrive in the City Treasurer’s Office by 4:00 p.m. CST on Friday, January 18, 2013:







Submission Checklist



Questionnaire



Certification



City of Chicago’s Economic Disclosure Statement and Affidavit (“EDS”)



Brief Biographies of Sales Coverage (item #4)



List of High Grade Corporate Bond deals, 2012 year (if applicable) (item #11)



List of High Grade Taxable Municipal Negotiated deals, 2012 year (if applicable) (item #12)



List of High Grade Taxable Municipal Competitive deals, 2012 year (if applicable) (item #13)




List of High Grade Tax-exempt Municipal Negotiated deals, 2012 year (if applicable) (item #14)



List of High Grade Tax-exempt Municipal Competitive deals, 2012 year (if applicable) (item #15)



Sample of Commercial Paper inventory or Firm list of A-1/P-1 issuers (if applicable) (item #18)



Form BD (item #23)



Form ADV (Parts I & II- if applicable) (item #24)



Breakdown of Fixed Income Trading Department (item #36)



Sample Statements, Transactions Details, Confirmations, etc. (item #41)



Most recent Audited Annual Financial Report (item #44)



Current FOCUS Report (item #47)



Applicant’s policy on equal employment opportunity efforts (item #48)








Please send all RFI responses to the following address:

City Treasurer’s Office

121 North LaSalle Street, Room 106

Chicago, IL 60602

Attn: Danielle Mostert

I understand that failure to submit any of the preceding documents by the stated cut-off time automatically disqualifies my Firm from designation as a broker/dealer for the City of Chicago in 2013.




Applicant Firm:

     

Signature:

     

Name:

     

Title:

     

Date:

     

QUESTIONNAIRE



APPLYING FIRM INFORMATION



  1. General Firm information:




Name of Firm :

     

Headquarters Address:



     

Chicago Address

(if different):


     

Main Telephone Number:



     

# of Permanent Chicago Employees:



     



  1. Please indicate which category describes your Firm (check all that apply):

Primary Dealer 


Regional Broker/Dealer 

Minority Business Enterprise (“MBE”), Woman Business Enterprise (“WBE”), Disabled Veteran Business Enterprise (“DVBE”) Ownership:

African American 
Asian 
Disabled Veterans 
Hispanic 
Woman 

SALES COVERAGE INFORMATION



  1. Identify the primary representative / manager / partner-in-charge of your Firm that would be responsible for the management of the City of Chicago’s account.

Sales Manager or Partner-in-charge contact information:




Name:

     













Title:

     













Tel. No.:

     




E-mail:

     




Mobile:

     




Fax:

     













Address:

     







     







     




Primary Sales Coverage and Sales Partner contact information:


Sales Coverage Sales Coverage Partner (if applicable)


Name:

     




Name:

     
















Title:

     




Title:

     
















Tel. No.:

     




Tel. No.:

     

E-mail:

     




E-mail:

     

Mobile:

     




Mobile:

     

Fax:

     




Fax:

     
















Address:

     




Address:

     




     







     




     







     



Trading Desk Phone No.:

     




(if different)





  1. Identify all personnel who will be trading for the City of Chicago or quoting prices to our employees. Please attach brief resumes. ATTACHMENT REQUIRED


Name




Professional

Designations/

Certifications





Years Experience Trading




Telephone




     




     




     




     

     




     




     




     

     




     




     




     

     




     




     




     

     




     




     




     

     




     




     




     

     




     




     




     



Note, should coverage for the City of Chicago change within the term of this RFI 2013 period, your Firm must notify us immediately of the change and provide us with name(s), contact information, and background information of new coverage via phone and in writing.

RESEARCH/STRATEGY CAPABILITIES



  1. Does your Firm offer Research?

Yes  No 


If yes, please detail.


     




  1. Does your Firm have an in-house Strategist?

Yes  No 


If yes, in what areas? Briefly list.


     


PRODUCTS OFFERED, SALES NUMBERS OF SELECTED PRODUCTS



  1. What was your Firm’s total dollar volume and number of institutional transactions in U.S. Government and Agency Securities trading last year?




Total Dollar Volume: $

     







Number of Transactions:

     




  1. What was your Firm’s total dollar volume and number of institutional transactions in U.S. High Grade Corporate Debt trading last year?




Total Dollar Volume: $

     







Number of Transactions:

     



  1. What was your Firm’s total dollar volume and number of institutional transactions in U.S. High Grade Taxable and Tax-exempt Municipal Securities trading last year?


Taxable:


Total Dollar Volume: $

     







Number of Transactions:

     


Tax-Exempt:


Total Dollar Volume: $

     







Number of Transactions:

     



  1. Please further describe your Firm’s High Grade Municipal Securities capabilities/experience.


Taxable:


     


Tax-exempt:


     


UNDERWRITING / NEW ISSUE DEAL INFORMATION



  1. Please attach a list of the High Grade U.S Corporate Debt deals you participated in for 2012.

ATTACHMENT REQUIRED


Book Runner, Number of Transactions:

     

Co-Manager, Number of Transactions:

     

Syndicate, Number of Transactions:

     


If none, please indicate: No 


  1. Please attach a list of the High Grade Taxable Municipal Negotiated deals you participated in for 2012. ATTACHMENT REQUIRED




Book Runner, Number of Transactions:

     

Co-Manager, Number of Transactions:

     

Syndicate, Number of Transactions:

     


If none, please indicate: No 


  1. Please attach a list of the High Grade Taxable Municipal Competitive deals you participated in for 2012. ATTACHMENT REQUIRED




Book Runner, Number of Transactions:

     

Co-Manager, Number of Transactions:

     

Syndicate, Number of Transactions:

     


If none, please indicate: No 


  1. Please attach a list of the High Grade Tax-Exempt Municipal Negotiated deals you participated in for 2012. ATTACHMENT REQUIRED




Book Runner, Number of Transactions:

     

Co-Manager, Number of Transactions:

     

Syndicate, Number of Transactions:

     


If none, please indicate: No 


  1. Please attach a list of the High Grade Tax-Exempt Municipal Competitive deals you participated in for 2012. ATTACHMENT REQUIRED



Book Runner, Number of Transactions:

     

Co-Manager, Number of Transactions:

     

Syndicate, Number of Transactions:

     


If none, please indicate: No 


  1. Please briefly explain any expansion of efforts in the area of new issue Corporate and Taxable Municipal Securities for next year, 2013:




     



TRADING PRODUCTS CAPACITY INFORMATION



  1. Which, if any, of the following instruments are offered and/or regularly traded by the trading desks?

In addition, please mark as applicable for each: POSITION / BROKER
 Treasury Bills  
 Treasury Notes  
 Treasury Bonds  
 Federal Farm Credit Bureau  
 Federal Home Loan Bank  
 Farmer Mac  
 Federal National Mortgage Association  
 Federal Home Loan Mortgage Corp.  
 Agency Discount Notes At the Window  
 Commercial Paper Direct with Issuers  
 Repurchase Agreement  
 Bankers Acceptances  

 Certificates of Deposit  


 Supranational Bonds (e.g., World Bank, IMF)  

 High Grade Taxable Municipal Bonds  


 High Grade Corporate Bonds  
 High Grade U.S. Dollar Denominated Sovereign Bonds  
 Instrumentalities (specify which):


     

 Other (specify):




     




  1. Attach an example of your Firm’s A-1/P-1 commercial paper inventory, both bank and non-bank. A screenshot of your Bloomberg inventory or a sample distribution email is appropriate. ATTACHMENT REQUIRED

If your Firm does not have commercial paper inventory, please select the box below:


 Our Firm does not have A-1/P-1 commercial paper capabilities.


  1. List which U.S. Government Agencies with whom you have access to at the Window:



     




  1. List which U. S. Government Agencies with whom you have relationships with for New Issue creation or reverse inquiry:




     




  1. Is there an institutional trading desk in the Chicago office identified in Question 1?

Yes  No 


If so, identify the individuals who oversee and supervise that desk:


Name:

     

CRD Number:

     

Name:

     

CRD Number:

     


SALES COVERAGE ABILITY / EXPERIENCE SELLING CITY OF CHICAGO TREASURER’S OFFICE (“CTO”) INVESTMENT GUIDELINE PRODUCTS



  1. Which, if any of the following instruments, are you as the sales professional(s) designated in question #3 versed in selling:

 U.S. Treasury Securities


 U.S. Government Agency Securities
 High Grade Corporate Debt Securities
 High Grade Taxable Municipal Securities
 High Grade U.S. Dollar Denominated Sovereign Bonds
 Supranational Bonds (e.g., World Bank, IMF)

COMPLIANCE/DUE DILIGENCE



  1. Attach a current, complete and correct photocopy of a Form BD, including all schedules and attachments. With respect to each item covered by a Schedule DRP (for reporting of certain litigation, governmental actions, court orders and certain complaints) or similar disclosure, please include all attachments and appendices to each Schedule DRP. ATTACHMENT REQUIRED




  1. If the Firm listed in response to Question 1 is also registered as an Investment Advisor with the Securities and Exchange Commission or with any state(s), attach a current, complete and correct photocopy of Form ADV (Parts I and II), including all schedules and attachments. Also attach any explanation necessary to explain problems reported. Include name, address, and phone number of Firm’s custodian, independent auditor, and independent administrator. ATTACHMENT REQUIRED




  1. Has your Firm been subject to a state or federal regulatory agency investigation for any reason within the last 10 years?

Yes  No 




If yes, explain:

     



  1. Has your Firm been found guilty of violating SEC rules or subject to any FINRA enforcements within the last 10 years?

Yes  No 




If yes, explain:

     




  1. Has any member of your fixed-income trading desk been subject to a state or federal regulatory agency investigation for any reason within the last 10 years?

Yes  No 




If yes, explain:

     




  1. Has any institutional client ever claimed or sustained a loss on a securities transaction arising from a misunderstanding or misrepresentation of the risk characteristics of the investment instrument as represented by your Firm or any of its employees?

Yes  No 




If yes, explain:

     




  1. (For the Sales Professional) While covering your clients, have any of your institutional clients requested to change their sales coverage from you?

Yes  No 




If yes, explain briefly:

     



COMPANY CHANGES/GROWTH



  1. Has your Firm had any major corporate structural or strategy changes in the past year?

Yes  No 




If yes, explain:

     




  1. Briefly describe your Firm’s initiatives for 2013 (examples: areas of growth, implementation of new product coverage, increased underwriting capabilities, growth in the Chicago office, etc.)




Please explain:

     



OPERATIONS



  1. Are calls with clients such as the City of Chicago recorded?

Yes  No 




  1. How many and what percentage of your Firm’s transactions failed last year?




Number:

     







Percentage:

     

%




  1. Describe what caused these failed trades and what has been done to correct the problem.




     




  1. What is the name of your Clearing Firm?




     




  1. Attach a breakdown of your fixed income trading department (professionals, clerical staff, traders, salespeople, etc.) along ethnic and gender lines. ATTACHMENT REQUIRED




  1. Does your Firm participate in the Securities Investor Protection Corporation (“SIPC”) investor program?

Yes  No 




If no, explain:

     




  1. In addition to SIPC protection, do your customers receive any additional insurance coverage?

Yes  No 




If yes, explain:

     




  1. Describe your normal custody and delivery process.




     




  1. Provide delivery instructions:

DTC Instructions:



     

Book Entry Instructions:

     

Physical Instructions:

     




  1. Enclose samples and define timing of regularly provided statements, transaction reports, confirmations, and other documentation you provide customers. ATTACHMENT REQUIRED




  1. In the event of an unexpected catastrophe, does your Firm have a contingency plan in place to ensure continued operations in Sales, Trading and Clearing? In addition, how do you notify your clients of any changes in communications and trade settlement (e.g., Super Storm Sandy)?




Please explain:

     



REFERENCES



  1. Please identify your Illinois government and public sector clients who we may use as references.




Client Name




Contact Person




Tel. No.




Client Since




Services

Rendered


     




     




     




    




     

     

     

     

    

     

     

     

     

    

     




  1. Please identify other government and public sector clients who we may use as references.




Client Name




Contact Person




Tel. No.




Client Since




Services

Rendered


     




     




     




    




     

     

     

     

    

     

     

     

     

    

     



FIRM CAPITAL CAPACITY



  1. Does your Firm comply with the SEC’s net capital adequacy guidelines?

Yes  No 


If yes, attach the most recent certified financial statements documenting net capital adequacy measured under relevant standards. ATTACHMENT REQUIRED


If no, explain:

     




  1. Describe the capital line and trading limits that support or limit your ability to conduct business with the City of Chicago.

     




  1. How many times within the past 5 years has your Firm fallen below the SEC’s net capital requirements?



     




  1. Provide a complete copy of your Firm’s most current FOCUS Report. ATTACHMENT REQUIRED



DIVERSIFICATION & SOCIAL RESPONSIBILITY



  1. Does your Firm qualify as a women-owned, minority-owned or disabled veteran-owned business?

Yes  No 



     
If yes, please clarify which:

If yes, is your Firm certified?


Yes  No 
If yes, please provide the date(s) of certification (Please provide any MBE, WBE or DVB certifications): ATTACHMENT REQUIRED


     


  1. If your Firm is not a women-, minority- or disabled veteran-owned business, is your Firm a member of any organization that has adopted or recommended procedures to eliminate discrimination, promote fair and equal employment practices, or foster diversity in the workplace?

Yes  No  N/A 


List all such organizations.


1. National Association of Securities Professionals

Yes 

No 

2. Securities Industry Association

Yes 

No 

3. Women in Public Finance Association

Yes 

No 

4. Other      

Yes 

No 

5. Other      

Yes 

No 



  1. Has your Firm implemented any of the Diversity Initiatives recommended by those organizations?

Yes  No  N/A  (Select N/A if WBE, MBE, DVBE designated)




Please explain:

     




  1. Please briefly explain your Firm’s commitment to social responsibility and community involvement (e.g., financial literacy, small business lending, charitable giving, consumer credit or investment education, disabled or returning veteran new career training/job opportunities).




Please explain:

     



QUESTIONNAIRE COMPLIANCE



  1. Name, title, telephone number and e-mail address of person completing this questionnaire.




Name :

     

Title:

     

Tel. No.:

     

E-mail:

     




  1. By executing and delivering this RFI, the broker/dealer named in response to question 1, above, certifies that (1) its registration with the Securities and Exchange Commission (SEC) is active; (2) Form BDW has not been filed; (3) it has not received notice of any application by the Securities Investor Protection Corporation, pursuant to the Securities Investor Protection Act of 1970; (4) it is a member in good standing with the Securities Investor Protection Corporation; (5) it is a member in good standing with the Securities and Exchange Commission (SEC); (6) it is registered and in good standing as a “dealer” in securities with the Illinois Secretary of State; (7) it is a member in good standing with those exchanges and other self-regulatory organizations (as that term is defined in the Securities Exchange Act of 1934, as amended) listed below; and (8) no adverse actions have been threatened or brought by either the Securities and Exchange Commission or any self-regulatory organization which could impair its continued membership and good standing with such organizations.

List of additional self-regulatory organizations




     

     

     













Firm:

     

























By (signature):













Print Name:

     

Date:

     




Print Title:

     



CERTIFICATION

I hereby certify that I have personally read the Municipal Code of the City of Chicago, specifying the investment guidelines for the Office of the City Treasurer in Article VI, Investment of City Funds and Municipal Bonds, Chapter 2-32 and the Statement of Investment Policy (“Investment Policy”).


I hereby certify that the Firm named below has reasonable procedures and controls in place to prohibit investment transactions inconsistent with the City of Chicago’s legal restrictions and Investment Policy. Additionally, I certify that procedures are used for keeping all books of account in such a manner as to show with complete accuracy all monies invested on behalf of the Office of the City Treasurer.
When notified in writing of our appointment as a qualified broker/dealer for the City of Chicago, Office of the City Treasurer, we certify that our sales personnel will thoroughly familiarize themselves with the investment objectives, eligible investments, and risk constraints as specified in the Municipal Code of Chicago and the Investment Policy, and pledge to exercise due diligence in disclosing fundamental risks associated with investments presented to the Office of the City Treasurer.
In the event of a material adverse change in the financial condition of our Firm, we will notify the City of Chicago’s Office of the City Treasurer immediately by telephone and in writing.
In the event that our Firm falls below SEC net capital requirements, we will notify the City of Chicago’s Office of the City Treasurer within 2 weeks by both telephone and in writing.
In the event that our Firm changes sales coverage for the City of Chicago’s Office of the City Treasurer within the term of this RFI 2013 period, we must notify CTO immediately of the change and provide them with name(s), contact information and background information of said new coverage by both telephone and in writing.
Transaction costs will be consistent with prevailing institutional pricing at the time of each transaction.
I attest to the accuracy of all of our responses to the City of Chicago, Office of the City Treasurer, Request for Information (“RFI”), for Selection of Broker/Dealers, for the Year 2013.



Firm Name:

     



TO BE SIGNED BY TWO PRINCIPALS OF THE FIRM NAMED ABOVE.

Name:

     




Name:

     

Signature:

     




Signature:




Title:

     




Title:

     

Date:

     




Date:

     



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