Proposed amendment to the general standards for the operation of the oas general secretariat



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PERMANENT COUNCIL OF THE OEA/Ser.G

ORGANIZATION OF AMERICAN STATES CP/CAAP-2850/06 rev. 1

10 October 2006

COMMITTEE ON ADMINISTRATIVE AND BUDGETARY AFFAIRS Original: English

PROPOSED AMENDMENT TO THE GENERAL STANDARDS

FOR THE OPERATION OF THE OAS GENERAL SECRETARIAT


Article 23
[Prepared by the Department of Legal Services in accordance with

General Assembly resolution AG/RES. 2257 (XXXVI-O/06)]


(Approved by the Committee on Administrative and Budgetary Affairs

at its meeting held on September 28, 2006)


PROPOSED AMENDMENT TO THE GENERAL STANDARDS

FOR THE OPERATION OF THE OAS GENERAL SECRETARIAT


Article 23
[Prepared by the Department of Legal Services in accordance with

General Assembly resolution AG/RES. 2257 (XXXVI-O/06)]


(Approved by the Committee on Administrative and Budgetary Affairs

at its meeting held on September 28, 2006)

New Text is in Bold; text removed is in strikeout.

Article 23. Temporary Support Personnel
a. General Description: Temporary support personnel are contracted locally and, to the extent feasible, in accordance with the conditions of the duty station in which they serve, for the sole purpose of providing support services to temporary projects, observer missions, and other temporary activities carried out by the General Secretariat in the Member States or to provide cleaning, guard, or maintenance to Offices of the General Secretariat in the Member States.
b. Special Provisions, Salary, and Benefits: Appointments of individuals as temporary support personnel (TSPs) shall be governed by the following provisions:
i. TSPs are not funded by Regular Fund resources; however, under exceptional circumstances as determined by the Secretary General, they may be funded under a specific temporary project supported in part by the Regular Fund. In addition, when so determined by the Secretary General, TSPs for the provision of cleaning, guard, or maintenance to Offices of the General Secretariat in the Member States may be funded in whole or in part by the Regular Fund. The General Secretariat shall include in the amount budgeted for each TSP the necessary reserves for all benefits required under the local laws of the duty station, including, but not limited to, termination benefits, accumulated vacation, and termination notice.

SECTION ANALYSIS
The local offices of the General Secretariat in the Member States require cleaning services and often require guard and maintenance services on a regular basis.  The General Secretariat’s “Performance Contract” (“CPR”) system is not a useful tool for contracting such long-term services.
While the General Secretariat is aware that CP/SA.1135/97, Section VII from the Permanent Council mandated that the staffing in the Offices away from Headquarters would be made up of a maximum of 3 staff members paid for by the GS/OAS, given the high profile of the GS/OAS in the field of Human Rights, the General Secretariat strongly recommends that an employment mechanism be used which ensures that the individuals who provide the local offices with such long-term services be provided with local social security protection, health insurance and other such protections required by national labor laws.
T

he General Secretariat suggests that Article 23 of the General Standards be modified in order to permit individuals providing cleaning, guard and grounds maintenance services to the GS/OAS Offices away from Headquarters to be contracted using the Temporary Support Personnel mechanism in the understanding that persons with this type of contract would not count against the current three person limit for Regular Fund staff members of the General Secretariat in OAS Offices in the Member States.





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