Official proceedings of the regular meeting of the board of city commissioners held



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OFFICIAL PROCEEDINGS

OF THE REGULAR MEETING OF THE BOARD OF CITY COMMISSIONERS HELD

JULY 14, 2009, AT 7:30 P.M. AT CITY HALL IN WILLISTON, NORTH DAKOTA.
1. Roll Call of Commissioners
COMMISSIONERS PRESENT: H. James Lawson, Brent Bogar, Brad Bekkedahl, Howard Klug and

E. Ward Koeser


OTHERS PRESENT: John Kautzman, Tom Rolfstad, Chief Lokken, Doug Lalim, Monte Meiers, Shawn Wenko, Pete Furuseth, Kent Jarcik, Rick Marburger
2. Consent Agenda

A. Reading and Approval of Minutes for:

1. Regular Meeting Dated June 23, 2009

B. Auditor

1. Accounts, Claims and Bills
FINANCE & COMMUNITY DEVELOPMENT:

RECORD ONLY:

FIRST NATIONAL BANK RECORD ONLY 38,939.56

FIRST NATIONAL BANK RECORD ONLY 32,319.91

FIRST NATIONAL BANK RECORD ONLY 120,142.44

FIRST NATIONAL BANK RECORD ONLY 40.00

FIRST NATIONAL BANK RECORD ONLY 21,170.38

FIRST NATIONAL BANK RECORD ONLY 508,045.72

FIRST NATIONAL BANK RECORD ONLY 3,370.12

FIRST NATIONAL BANK RECORD ONLY 50.00

FIRST NATIONAL BANK RECORD ONLY 10,719.61

FIRST NATIONAL BANK RECORD ONLY 11,558.00

FIRST NATIONAL BANK RECORD ONLY 250.62

FIRST NATIONAL BANK RECORD ONLY 23,636.14

FIRST NATIONAL BANK RECORD ONLY 2,805.51

____________

SUBTOTAL 773,048.01
PREPAIDS:

PAYROLL 7/02/09 CHECK #10982-11070 144,310.92

SIDNEY KENNEDY REFUND AMBUL 87.87

WILHELM HAMRE AMBUL OVRPYMT 53.42

DIAMOND EQUIPMENT CO. ROCK BX 14' 21,915.60

UNITED PARCEL SERVICE RETURN 10.19

ROBIN MILLER Bond Refund 250.00

MURPHY MOTORS, INC. Impala 302793 18,647.50

RAY PUBLIC SCHOOL Refund 200.00

U.S. POST MASTER Postage 1,151.48

ND STATE DISBURSE. UNIT Child Support 830.60

ND PERS Purchase 500.00

ND PUBLIC EMPLOYEES ASSOC July dues 34.00

HR - WILLISTON AGRONOMY LAWN MIX 196.00

DISCOVERY BENEFITS Med SA 4,321.76

JESSIE BURWELL BOND REFUND 200.00

TOTAL BACKFLOW AND Install MXU's 49,123.50

NATWICK ROOFING, INC. Snow Removal 3,997.00

LIFFRIG REALTORS Mosquito 23.60

ORABELLE HOLLEN ESTATE Recycle 17.90

CHRIS HOFFMAN Water 25.62

SWEEP-N-STRIPE Plainsman/Nor 800.00

SOUTH FORK HOMES Water 92.79

MILO DERBY RESTITUTION 400.00

STEVEN OLSON O/P FINES 1.96

RED RIVER SUPPLY RESTITUTION 198.04

DONALD GREEN BOND REFUND 100.00

JD SCHUBERT REFUND 150.00

BLAINE'S AUTO BODY & REPAIRS 1,174.74

LES HANSON CONST POUR CONCRETE 1,435.00

WMS. CO. TREAS./RECORDER Recording Fee 100.00

JAN THUE July Insuranc 433.46

MEDICARE PART B ND REFUND 324.06

JEREMY LARSON INTEREST 18.26

ROD FRETLAND O/P MOSQUITO 219.60

FARGO GLASS & PAINT CO. SWITCH INSTAL 650.55

STATE FIRE & TORNADO FUND PREMIUM NOTIC 45,385.25

U.S. POST MASTER Postage 1,015.35

____________

SUBTOTAL 298,396.02


COMMUNITY DEVELOPMENT:
____________

SUBTOTAL
FINANCE:

CITY OF WILLISTON CITY AUDITOR 92.66

CITY OF WILLISTON AUDITOR 80.00

CITY OF WILLISTON AUDITOR(IBM) 52.29

DOUBLEWOOD INN CPE 110.00

GAFFANEY'S TONER 194.40

GERALD A. HERMAN COMP SVCS 462.50

IBM CORPORATION 07/09-09/09 378.00

KAREN LARSON GOVT CPE 101.62

PURCHASE POWER AUDITOR 238.90-

WCS TELECOM AUDITOR 88.53

WILLISTON HERALD MAY 26 MINUTE 439.50

PETER H. FURUSETH CITY ATTY 5,947.50

SCHMITZ LAW OFFICE LEGAL SVCS 3,400.00

PURCHASE POWER COMMISSION 29.10

WILLISTON AREA CHAMBER CENSUS COMM 81.00

PURCHASE POWER MUNICPL COURT 209.59

DION STEINLEY WITNESS FEE 25.00

WILLISTON/WMS. CO. - LEC COPY CHGS 29.58

WALTER HALL WITNESS FEES 25.00

CITY OF WILLISTON CITY HALL 117.10

MON-DAK PLG & HTG, INC. A/C - 2ND FLR 90.00

MDU UTILITIES 1,360.31

NORTHWEST SUPPLY CO. VACCUM/BAGS 662.98

CITY LAUNDRY BAR MOP 21.35

CITY LAUNDRY BAR/WET MOP 33.10

CITY LAUNDRY DOOR MAT 80.50

CITY LAUNDRY MATS 60.60

CITY LAUNDRY MOPS 85.20

CITY LAUNDRY WET MOP 10.25

CITY OF WILLISTON WATER 308.40

FARGO GLASS & PAINT CO. ADJUST DOOR 50.00

FIRE EXTINGUISHING CLEAN HOOD 550.00

FORT UNION SUPPLY & TRADE CLEANER 186.33

FORT UNION SUPPLY & TRADE FC CHGS 6.35

GAFFANEY'S CLEAN PRINTER 60.00

NEMONT PHONE BILL 360.74

MON-DAK PLG & HTG, INC. DRAIN LINE 189.64

MDU UTILITIES 1,156.63

COMMUNITY SERVICE ND - FEBRUARY 400.00

COMMUNITY SERVICE ND - JANUARY 400.00

NATWICK ROOFING, INC. SNOW REMOVE 3,997.00

NORTHWEST SUPPLY CO. MTC 138.00

POLAR REFRIGERATION, INC. ROOF 64.50

STEIN'S, INC. BUCKEYE 71.85

STEIN'S, INC. TREAD 139.91

INFORMATION TECH DEPT WAN FIBER 250.00

GAFFANEY'S Bankr Boxes 118.84

GAFFANEY'S Call Bell 4.29

GAFFANEY'S Papr Shears 29.71

GAFFANEY'S Proj Folders 135.84

GAFFANEY'S Recordr Tapes 42.44

GAFFANEY'S Ring Bndr 17.58

PURCHASE POWER ECON DEV 4.41-

THE ROUNDUP 1 yrs sub 25.00

SPORT A BOUT API CAPS SPON 3,780.00

STROM CENTER FOR E & I Wrkfc Advtsmt 250.00

VERIZON WIRELESS PHONE BILL 195.06

WCS TELECOM ECON DEVEL 56.21

PURCHASE POWER PLANNING 97.78

SDPA 09 CONFERENCE 500.00

SRF CONSULTING GROUP INC PROF SVCS 6,117.72

WCS TELECOM PLANNING 18.56

WILLISTON HERALD PH-CITY 19.50

WILLISTON HERALD PH-HEXOM 99.12

KOHLER COMMUNICATIONS UNIT 4151 116.50

KOTANA COMMUNICATIONS CAR 3 RADIO 160.00

KOTANA COMMUNICATIONS CHARGER 69.00

KOTANA COMMUNICATIONS CREDIT MEMO 99.00-

____________

SUBTOTAL 34,107.85


TOTAL 1,105,551.88
SANITATION, CEMETERY STREETS & IMPROVEMENTS:

CITY OF WILLISTON CITY ENGINEER 73.65

PURCHASE POWER ENGINEERING 93.51

QUILL CORPORATION #2 PENCIL 2.26

QUILL CORPORATION CLEAR CVRS 23.15

QUILL CORPORATION FILE POCKETS 45.98

QUILL CORPORATION MISC.SUPPLIES 74.28

QUILL CORPORATION SUPPLIES 59.40

SELBY'S PLTTR PAPER 107.91

SOURIS RIVER TELECOMM. CITY ENGINEER 18.34

VERIZON WIRELESS PHONE BILL 220.56

BASIN PRINTERS, INC. WORK ORDER 182.00

BORDER STATES ELECTRIC SPLC/HT SHRNK 362.64

BORDER STATES ELECTRIC TIMER 24.10

CITY OF WILLISTON ADMINISTRATIO 35.24

CITY OF WILLISTON FORESTRY 207.04

CITY OF WILLISTON LIGHTS 236.04

CITY OF WILLISTON PW ADMINISTRA 146.66

CITY OF WILLISTON ROADS & STREE 4,479.09

CITY OF WILLISTON ROADS/STREET 5,097.45

CITY OF WILLISTON SIGNS 198.94

CITY OF WILLISTON STREET LIGH 302.83

CRAIG'S, INC. CHAINSAW 209.28

CRAIG'S, INC. OIL CAP 7.85

HORIZON RESOURCES MOSQUITO SPRY 68.94

MDU UTILITIES 6,700.51

MOUNTRAIL-WILLIAMS REC WAL-MART LITE 142.06

NAPA AUTO PARTS DISCOUNT .74-

NAPA AUTO PARTS SUPPLIES 36.95

ND PETROLEUM TANK FUND TNK #2226 300.00

POLAR REFRIGERATION, INC. A/C REPAIR 224.88

PURCHASE POWER PUBLIC WORKS 490.44

QUILL CORPORATION #2 PENCIL 2.25

QUILL CORPORATION MISC.SUPPLIES 74.28

QUILL CORPORATION SUPPLIES 59.39

QUILL CORPORATION WIPES 8.04

SHERWIN-WILLIAMS ADJUST-KIT 2.86

SOURIS RIVER TELECOMM. PW ADMINISTRA 22.18

SOURIS RIVER TELECOMM. ROADS/STREETS 3.10

TRIMAC TRANS. SVCS., INC. ASPHALT 2,233.25

WATER ENVIRONMENT FED. RENEW-MCM 90.00

AGRI INDUSTRIES, INC. BTTRFLY VLVE 266.00

AGRI INDUSTRIES, INC. PARTS/LABOR 189.42

CARQUEST WESTERN AUTO SPRK PLG 30.88

CARQUEST WESTERN AUTO WD40 GAL 25.96

CARQUEST WESTERN AUTO 3POLE MOLDED 3.89

CHEMSEARCH SPRAYER 71.96

CITY LAUNDRY MOP 17.40

CITY LAUNDRY MOP/MATS 21.20

CITY LAUNDRY MOPS 40.56

CITY LAUNDRY SHIRT 3.08

CITY LAUNDRY SHIRTS 1.54

CITY LAUNDRY SUPPLIES 21.20

CITY LAUNDRY TOWELS 17.01

CITY LAUNDRY 3X5 MAT 12.60

CITY LAUNDRY 5-SHIRT 1.54

CITY OF WILLISTON SHOP 418.02

DUANE'S RADIATOR SHOP UNIT 5434 66.00

ELECTRIC & MAGNETO, INC. AIR FILTER 42.72

HORIZON RESOURCES GAS HOSES 79.98

FORT UNION SUPPLY & TRADE SUPPLIES 55.60

HAUGEN'S, INC. MANUAL HYDRCY 560.00

HAUGEN'S, INC. MOWERS 30.50

HAUGEN'S, INC. V-BELT 59.00

HAUGEN'S, INC. V-BELT/SCREW 120.40

HEDAHLS PARTS & PLUS LAMP 29.98

MODERN MACHINE WORKS UNIT #6005 103.58

NAPA AUTO PARTS DISCOUNT 7.60-

NAPA AUTO PARTS DRILL BIT 68.52

NAPA AUTO PARTS GRSE CAP 2.35

NAPA AUTO PARTS HTR CORE 97.61

NAPA AUTO PARTS STOCK 19.35

NAPA AUTO PARTS SUPPLIES 182.67

NAPA AUTO PARTS UNIT 6005 7.62

ND PETROLEUM TANK FUND TNK #238 400.00

NORTHWEST SUPPLY CO. SUPPLIES 145.80

NORTHWEST SUPPLY CO. T.P. & LINERS 103.50

PRAXAIR DISTRIBUTION INC PROPANE TRCH 275.00

SANITATION PRODUCTS O-RING 22.37

SANITATION PRODUCTS UNIT 5165 120.24

SOURIS RIVER TELECOMM. CITY SHOP .44

SELECT FORD UNIT 4661 186.13

CITY OF WILLISTON SANTI COLLECT 12,048.36

CITY OF WILLISTON REFUSE COLL 7,333.00

F&F SPRINKLER SYSTEMS REPAIR SPKL 73.56

SOURIS RIVER TELECOMM. SANTI COLLECT 3.60

BASIN PRINTERS, INC. WHITE BOND 94.00

BASIN PRINTERS, INC. WST SCREEN 122.00

CITY OF WILLISTON LANDFILL 3,885.39

CITY OF WILLISTON REFUSE LANDFI 10,000.00

FORT UNION SUPPLY & TRADE BLK LINER 164.40

MORELLI'S WATER 21.00

ND PETROLEUM TANK FUND TNK #2228 100.00

TRACTOR & EQUIPMENT CO. UNIT 6295 457.58

AGRI INDUSTRIES, INC. BUSH/COUPL 13.74

BORDER STATES ELECTRIC CONDUIT 86.45

BORDER STATES ELECTRIC SPLICE KIT 90.30

CITY OF WILLISTON CEMETERY 1,642.99

CITY OF WILLISTON CEMETERY 291.50

DAKOTA SUPPLY GROUP LAMP 42.50

HORIZON RESOURCES SHOP SUPPLIES 34.54

HORIZON RESOURCES SPRAY&SPRAYER 62.13

MDU UTILITIES 172.40

NAPA AUTO PARTS DISCOUNT .57-

NAPA AUTO PARTS SPARKPLG 13.74

NAPA AUTO PARTS WIPER BLDE 14.50

ND PETROLEUM TANK FUND TNK #2227 100.00

NORTHWEST SUPPLY CO. ALUM.SHEETS 64.50

NORTHWEST SUPPLY CO. AMUNSON 11.00

PRAXAIR DISTRIBUTION INC GLOVES/GLASSE 57.81

PURCHASE POWER CEMETERY 38.87

SOURIS RIVER TELECOMM. CEMETERY 1.44

TESORO MASONRY REPAIR STATUE 550.00

WILLISTON TRUE VALUE SAW 15.99

JOAN BURTWICK Lot Reimb. 110.00

JUNE ERICKSON Lot reimb. 175.00

CITY OF WILLISTON RECYCLE 958.35

MDU UTILITIES 230.40

ND DEPT OF TRANSPORTATION PROG#7 1,791.44

ACKERMAN-ESTVOLD SEC I-19TH AV 5,021.90

ACKERMAN-ESTVOLD SECT III 5,211.25

ACKERMAN-ESTVOLD SECT IV & VI 375.00

ACKERMAN-ESTVOLD SECT V 150.00

KELLER PAVING BILL#3-JUNE 112,389.84

SULLIVAN CONSTRUCTION D09-5 #1 20,210.30

SULLIVAN CONSTRUCTION D09-1 #2 1,626.07

____________

TOTAL 212,436.88


WATER, SEWER & AIRPORT:

CITY OF WILLISTON WATER DEPOSIT 197.59

GINGER'S CAFE FINAL BILL 8.40

GLEN FLEHARTY FINAL BILL 45.48

SETH FORNESS FINAL BILL 37.53

KELLY & JEFF HEMENWAY FINAL BILL 50.00

JANICE HIBAYA FINAL BILL 44.80

CHAD HOWARD FINAL BILL 39.60

GEORGE KLINDWORTH FINAL BILL 10.00

PACKERS PLUS ENERGY FINAL BILL 47.40

TODD REMUS FINAL BILL 29.20

DEAN SOGGIE FINAL BILL 50.00

RONALD STENSON FINAL BILL 10.00

CITY OF WILLISTON BUILDING INSP 95.41

CITY OF WILLISTON BLDG INSPN 16.60

PURCHASE POWER BLDG INSP 249.03

VERIZON WIRELESS PHONE BILL 56.20

WCS TELECOM BLDG INSP 7.94

BASIN PRINTERS, INC. WTR&SEWER 89.00

CITY OF WILLISTON SEWER COLL 175.31

CITY OF WILLISTON SEWER COLLECT 1,048.48

CITY OF WILLISTON SEWER COLLECT 916.00

CITY OF WILLISTON SEWER TREAT 432.82

CITY OF WILLISTON SEWER TREATME 118.51

CITY OF WILLISTON SEWER TREATME 833.00

FEDEX TOXICITY 201.75

MODERN MACHINE WORKS BAGS 626.00

MDU UTILITIES 5,358.62

ND PETROLEUM TANK FUND TNK #2223 100.00

SMITH & LOVELESS, INC. SHAFT 155.38

SOURIS RIVER TELECOMM. SEWER TREATM 1.82

BRUCE'S PLG & HTG, INC. A.WERTMAN 167.49

BRUCE'S PLG & HTG, INC. B.BAUMANN 70.00

BRUCE'S PLG & HTG, INC. B.STEVENS 56.00

BRUCE'S PLG & HTG, INC. C.BURKE 84.00

BRUCE'S PLG & HTG, INC. CO-OP C.U. 160.96

BRUCE'S PLG & HTG, INC. D.LONG 111.45

BRUCE'S PLG & HTG, INC. EVENT CTR 70.00

BRUCE'S PLG & HTG, INC. G.ZUNICH 134.35

BRUCE'S PLG & HTG, INC. J.FOLVAG 70.00

BRUCE'S PLG & HTG, INC. K.SALVESON 108.69

BRUCE'S PLG & HTG, INC. M.BINDE 155.40

BRUCE'S PLG & HTG, INC. N.GILBERTSON 70.00

BRUCE'S PLG & HTG, INC. N.GORDER 70.00

BRUCE'S PLG & HTG, INC. R.JOHNSON 56.00

BRUCE'S PLG & HTG, INC. R.TOLSON 138.83

BRUCE'S PLG & HTG, INC. T.BUBLITZ 157.84

BRUCE'S PLG & HTG, INC. T.THOMPSON 70.00

BRUCE'S PLG & HTG, INC. V.HALVORSON 117.24

CITY OF WILLISTON RESELL 43.40

CITY OF WILLISTON WATER ADMIN 6,933.43

COLLECTION CENTER, INC. BDEBT 73.52

GINGER'S CAFE INTEREST 13.47

PURCHASE POWER WATER DEPT 35.50-

VERIZON WIRELESS PHONE BILL 67.43

WILLIAMS RURAL WATER DIST BETHKE 167.84

WILLIAMS RURAL WATER DIST D.EDENLOFF 355.94

WILLIAMS RURAL WATER DIST HAGENS BARN 35.85

WILLIAMS RURAL WATER DIST IND.EQUIPMENT 97.50

WILLIAMS RURAL WATER DIST J.EDENLOFF 78.84

WILLIAMS RURAL WATER DIST MOE 49.33

WILLIAMS RURAL WATER DIST MOON 164.28

WILLIAMS RURAL WATER DIST REIGER 105.29

WILLIAMS RURAL WATER DIST VIZINIA 35.84

WMS RURAL WATER DISTRICT APRIL 44.52

WMS RURAL WATER DISTRICT MAY 156.83

EMEDE COTE O/P WATER BIL 234.00

GLEN FLEHARTY INTEREST 3.58

SETH FORNESS INTEREST 1.27

KELLY & JEFF HEMENWAY INTEREST 3.61

JANICE HIBAYA INTEREST 1.28

PACKERS PLUS ENERGY INTEREST 5.68

TODD REMUS INTEREST 4.93

DEAN SOGGIE INTEREST 3.32

BORDER STATES ELECTRIC PVC/CONDUIT 131.52

CITY OF WILLISTON WATER DISTR 1,455.12

CITY OF WILLISTON WATER DISTRIB 218.69

CITY OF WILLISTON WATER DISTB 2,190.48

CRAIG'S, INC. FILTERS 222.29

MDU UTILITIES 427.36

ND PETROLEUM TANK FUND TNK #2225 100.00

NORTHERN WATER WORKS HYMAX CPLG 477.00

NORTHERN WATER WORKS LID & PLUG 408.58

NORTHERN WATER WORKS P-BACK NUT 58.30

OILIND SAFETY SAFTEY VSTS 51.85

PROBUILD INSUL/8' CED 58.51

PROBUILD 2X4/SCREWS 26.32

SOURIS RIVER TELECOMM. WATER DISTRIB 1.52

SUNDBY SERVICES SAWCUT/CONCR 3,273.75

VERIZON WIRELESS PHONE BILL 116.62

WILLISTON HERALD 5/3,10 & 17 191.25

CITY OF WILLISTON WATER TREATME 168.62

CITY OF WILLISTON WATER TREATME 83.00

DAKOTA SUPPLY GROUP AIR JET 41.18

FARGO WATER EQUIPMENT CO BALL VALVE 650.23

FARGO WATER EQUIPMENT CO SENSUS 715.99

GRAYMONT PEBBLE 11,405.81

HACH COMPANY LAMP/CABLE 210.35

MON-DAK PLG & HTG, INC. MK 80 FILTERS 96.00

MDU UTILITIES 10,633.33

MVTL/MINNESOTA VALLEY LOI 63.00

MVTL/MINNESOTA VALLEY LOI T04023 63.00

ND DEPT OF HEALTH 06/05/09 4,216.17

ND PETROLEUM TANK FUND TNK #2224 100.00

WILLISTON TRUE VALUE SUPPLIES 48.91

VESSCO, INC. BALLAST/LMP 3,447.90

VAN BERGEN & MARKSON INC MOYNO PMP 33,478.00

BASIN CLEANING CLEANING SVCS 1,495.00

CITY LAUNDRY MAT/MOP 102.60

CITY OF WILLISTON AIRPORT 437.81

CITY OF WILLISTON SNOW REMOVAL 25.55

CITY OF WILLISTON 421 AIRPT RD 123.25

TRUE VALUE HOME CENTER ANCHRS/SCREWS 1.84

TRUE VALUE HOME CENTER SWIVEL CLAMP 19.14

EMRY'S LOCKSMITHING KEYS 8.85

EMRY'S LOCKSMITHING KEYS/LOCK 71.85

HAUGEN'S, INC. CREDIT 85.50-

HAUGEN'S, INC. SUPPLIES 90.75

HOME OF ECONOMY CREDIT 49.99-

HOME OF ECONOMY SUPPLIES 102.74

HOME OF ECONOMY TIRE REPAIR 15.00

RICHARD A. JOHNSON COOLING TOWER 160.00

MIKE'S WINDOW WINDOW SVCS 196.00

MOUNTRAIL-WILLIAMS REC AIRPORT LITES 20.00

NAPA AUTO PARTS SUPPLIES 15.60

NAPA AUTO PARTS VR CONN 2.78

PURCHASE POWER AIRPORT 2.10

VERIZON WIRELESS PHONE BILL 151.72

WILLISTON HERALD ADVERTISEMENT 85.00

KADRMAS LEE & JACKSON INC PROJECT 26 3,938.51

KADRMAS LEE & JACKSON INC PROJECT 27 9,816.54

KADRMAS LEE & JACKSON INC PROJECT 29 711.57

____________

TOTAL 113,854.96


AMBULANCE, BUILDING INSPECTION, TRAFFIC SAFETY, FIRE, LEC &

MDU UTILITIES 40.88

BALCO UNIFORM CO., INC. FOR DAVE D 98.75

BALCO UNIFORM CO., INC. UNI 4 ALAN 52.75

BASIN PRINTERS, INC. 2012 CONVENT 121.00

CITY LAUNDRY MOPS 7.95

CITY OF WILLISTON FIRE DEPARTME 206.51

CITY OF WILLISTON FIRE HALL 199.30

DETROIT INDUSTRIAL TOOL REC BLADE 221.91

FLEET SERVICES CHF'S TRK 23.50

FLEET SERVICES FUEL 71.08

FLEET SERVICES QA-7 70.88

FLEET SERVICES SQUAD 2 44.87

KOTANA COMMUNICATIONS PAGER CASES 191.55

LEE'S TELEPHONE SERVICE PHONES 1,050.00

MIDCONTINENT COMM. CABLE 46.22

PURCHASE POWER FIRE 1.22

SAX ELECTRIC ELEC WORK BUI 86.74

SHARE CORPORATION CITRA-SOL 125.14

VERIZON WIRELESS PHONE BILL 82.40

WILLISTON VOLUNTEER FIRE CONVENTI 1,279.00

BALCO UNIFORM CO., INC. BELT 15.00

BASIN PRINTERS, INC. TILL RECEIPTS 286.00

BASIN PRINTERS, INC. WARNING TICK 161.00

CITY OF WILLISTON POLICE DEPART 3,880.08

CITY OF WILLISTON POLICE DEPT 887.58

CITY OF WILLISTON 5/01--6/01/09 43.93

CITY OF WILLISTON POLICE (IBM) 200.00

FARGO POLICE DEPARTMENT DET. COLLINGS 500.00

GAFFANEY'S ID ENVELOPES 56.24

HOME OF ECONOMY R. BRAKE PADS 162.08

TOM LADWIG GRANT HEAR. 20.00

MILLY'S ALTERATIONS PATCH/HEM 12.00

MILLY'S ALTERATIONS PATCHES 25.00

ND STATE RADIO COMM. APR--JUN 2009 855.00

PURCHASE POWER POLICE 135.14

SOURIS RIVER TELECOMM. 06/22/2009 46.04

WILLISTON TRUE VALUE PUSH BROOM 13.99

VERIZON WIRELESS PHONE BILL 356.03

VISA GAS 331.67

VISA JUMP STARTER 59.94

VISA OPERATING 80.50

WILLISTON/WMS. CO. - LEC JUNE 2009 260.64

WILLISTON FIRE & SAFETY CAR 4 23.04

WILLISTON HERALD BIKE SALE 62.25

WILLISTON HERALD CAR SALE 39.00

WILLISTON HERALD FLAG DAY 34.00

WILLISTON PD PETTY CASH POSTAGE 132.00

CITY OF WILLISTON ANIMAL CONTRO 390.13

STONEY CREEK KENNELS JUL--SEP 2,100.00

WESTERN VET CLINIC CATS/DOGS 110.00

WESTERN VET CLINIC DOGS 40.00

CITY OF WILLISTON 9-1-1 616.00

ND CHAPTER OF A.P.C.O. TINKER 40.00

VERIZON WIRELESS PHONE BILL 30.76

BASIN PRINTERS, INC. EVENT ROSTERS 78.00

ECONOMART BAGS 4.79

EMERGENCY MEDICAL PRODUCT STORAGE NET 131.90

FIRST BIO-MEDICAL, INC IV PUMPS 1,937.00

FLEET SERVICES FUEL 871.65

FLEET SERVICES LATE FEE 62.64

MEDTRONIC PHYSIO-CONTROL ADAPT CABLE 175.00

MEDTRONIC PHYSIO-CONTROL CABLES 368.56

MEDTRONIC PHYSIO-CONTROL CONTRACT 1,569.00

MEDTRONIC PHYSIO-CONTROL QUICK COMBO 133.28

MEDQUEST SUPPLIES 359.09

PURCHASE POWER AMBULANCE 91.55

THRIFY WHITE PHARMACY EPI-PEN 254.68

VERIZON WIRELESS PHONE BILL 61.52

WCS TELECOM AMBULANCE .85

RYAN MOTORS FILTERS 69.10

CITY OF WILLISTON TREE@HEDDERIC 26.00

MDU UTILITIES 39.87

PURCHASE POWER PARKING AUTH 40.48

____________

TOTAL 22,301.65


GRAND TOTAL 1,454,145.37

2. Application for a Local Permit or Charity Local Permit

a. Guys & Gals – Raffle – Every 3rd Sunday starting July 1, 2009 through

June 30, 2010

b. Williston Area Chamber of Commerce – Sports Pool

September 14, 2009 through December 28, 2009

3. Application for Local Site Authorization to Conduct Black Jack, Bingo/and or Tip Games of Chance

a. Williston State College Foundation – Change Bingo nights from Saturday Thursdays starting July 23, 2009 through June 30, 2010

4. Special Permit to Sell Alcoholic Beverages

a. MT Heads Inc. – Schoepp/Oleksik Reception – July 25, 2009 from 4pm-1am

C. Building Official

D. City Planner

1. Request to approve Rural Water New Hook-up for Lot 3, Delaney Subdivision-Aars

E. Assessor

1. Abatement

2. Exemptions


MOTION BY, LAWSON 2ND BY BOGAR, to accept the consent agenda as presented to the Commission.

AYE: Lawson, Bogar, Bekkedahl, Klug, Koeser

NAY: None

ABSENT AND NOT VOTING:

CARRIED: 5-0
3. Bid Openings

1. Sloulin Field (Williston) Airport


Marburger recapped the plan for the improvements to the airport. Marburger stated that there was only one bid from Northern Improvement Company which came in at approximately 2-1/2% under the engineering estimate of $1,788,246.70. The bids for Schedule 1 Division 1 - $932,388.43, Schedule 1 Division 2 - $281,022.32, Schedule 1 Division 3 - $189,316.67 and Schedule 2 Division 1 - $340,450.88 for a total of $1,743,178.30. Marburger recommends accepting the bid from Northern Improvement.
MOTION BY LAWSON, 2ND BY BOGAR, to accept the bid from Northern Improvement Company for the following: Schedule 1 Division 1 - $932,388.43, Schedule 1 Division 2 - $281,022.32, Schedule 1 Division 3 - $189,316.67 and Schedule 2 Division 1 - $340,450.88 for a total of $1,743,178.30

AYE: Lawson, Bogar, Bekkedahl, Klug, Koeser

NAY: None

ABSENT AND NOT VOTING:

CARRIED: 5-0
4. Public Hearings

l. Proposed Zone Change from R-l: Single-Family Residential to R-3: Low-rise, Multi-Family and Townhouse Residential for Lot(s) in Block 4&6, Pleasant View Homes. – Wickum


Koeser opened the public hearing.
Brook Maier, Great West Land Services, Inc., representing Elton Wickum, property owner at address 1909 7th Avenue East. Maier stated this was presented to the Planning and Zoning Committee, which their recommendation was to deny the request for the Zone Change from R-l: Single-Family Residential to R-3: Low-rise, Multi-Family and Townhouse Residential for Lot(s) in Block 4&6, Pleasant View Homes. – Wickum. Maier feels during the meeting they didn’t receive the attention they felt should have been given to this proposal and issues and he is requesting the Commission Board look it over. Maier said on the east side of 7th Avenue between 18th and 20th Street is already R-3 as well as south side of 7th Avenue that is adjacent to the college. There are five properties zoned R-1 on the east half, which would be affected by the change. Maier’s client has a four-plex in that area that is zoned R-1. Maier is proposing this section be changed from R-1 to R-3.

Maier sent out petitions to the five property owners, which three of the owners signed in favor of the change from R-1 to R-3. At the current zone R-1 there are two properties on that block there are four-plexes that are non-conforming. Maier clarified that non-conforming means if the structure were to burn down it cannot be rebuilt, it would have to be sold or a single-family unit would have to be built on the property. Because of the non-conforming renovating the property wouldn’t be worth it and the insurance rates are higher than usual. Maier said the change to R-3 will still permit R-1 single family dwellings but currently R-1 will not permit R-3 and this is their issue.


Jarcik commented on past rezoning of the east and west side from R-1 to R-3. Jarcik said Wickum contacted him regarding this zone change and Jarcik recommended contacting the property owners for their input. Wickum contacted the single family property owners who stated they would like to keep it zoned for single-family and had concerns as to what will be built on the property, parking, traffic and the ability to sell their single-family homes.
Koeser asked if the lots on the west side were Lots 1, 2, 3, 3, 4, and 3, according to the map handed out to the Commission, Jarcik said yes.
Bekkedahl asked how many properties this will involve. Maier said it consist of five properties and six lots, one property takes up two lots. Koeser asked who owns the following lots: Lot 1 - Mr. Ness, Lot 2 – Wickum, Lot 3 – Tom Block, Lots 3 & 4 – WCW Inc., Lot 3 – Gretchen Marquette.
Koeser stated the Planning and Zoning recommends denying the request to rezone the property.
Bekkedahl asked if all the properties have structures, Maier said yes. Bekkedahl asked if the property owned by WCW is a non-conforming four-plex, Maier said yes and Wickum’s lot has a four-plex that is non-conforming, the rest are single family units. Bekkedahl asked what the reason is to change the zoning, Maier stated with the non-conforming property Wickum owns it is difficult to renovate, sell and insurance issues.
Koeser asked for a second time for public input.
Koeser asked for a third and final time for public input.
Klug asked if the property owners for Lots 3, 4 and 3 signed the petition, Maier said yes Gretchen, WCW Inc. and Wickum. Koeser commented that Mr. Block is opposed to the zone change.
Blake Bond, Great West Land Services, Inc. said during an Ad Hoc Committee meeting there was a letter sent out to property owners within 150-foot radius and some of the property owners said they were opposed to the change.
Bekkedahl commented the property was built in 1977 and asked if it had been zoned at that time, which Maier said no. Maier stated in 1983 the City of Williston zoned that area as R-1 and in 2002 they were changed to R-3.
Meiers thought the property was zoned R-3 before it was zoned to R-1, Jarcik said yes. Meiers said in 1983 the Planning and Commission Board changed it to R-1.
Bekkedahl asked why the property started out as an R-3 and then changed it. Bekkedahl asked if the minutes from the Planning and Zoning meeting were available, Jarcik said not at this time. Bekkedahl stated he would like to see those minutes before making a decision and asked if the vote was unanimous to deny the request, Jarcik said yes and the Ad Hoc recommendation was to deny as well.
Lalim suggested rezoning those property owners who want to change from R-1 to R-3 to conform their properties and leave the other properties R-1.
Koeser asked what the time frame are they looking at for a decision, Maier said he would like to get it done as soon as possible but understands there are steps that need to be address before a final decision is made.

Koeser suggested tabling this for further review. He would like to get more information regarding the rezoning of the property and check the previous minutes to see what the concerns of the other property owners were.


Koeser closed the hearing.
MOTION BY KLUG, 2ND BY LAWSON, table until next Commission meeting on July 28, 2009.

AYE: Lawson, Bogar, Bekkedahl, Klug, Koeser

NAY: None

ABSENT AND NOT VOTING:

CARRIED: 5-0


  1. Proposed Amendment to Ordinance No.613 known as the Zoning Ordinance of the City of Williston for a new Section (18a) and Section 31: Definitions, as it relates to Planned Unit Overlay District, and First Reading – City

Ashley Ford, Principle Land Use Planner – Rose Law Group, thanked the City of Williston for considering this proposal brought to the Commission Board.


Koeser asked for public input.
Jarcik said the proposed amendment is an update to the existing Section of the Ordinance. The proposal would be a more contemporary ordinance allowing more flexibility in subdivision design with the expectation of creating quality community designs. The amendment would be similar to the Planned Unit Development Ordinances in other communities in North Dakota.
The Planning and Zoning Commission held a public hearing on June 15th to consider the Amendment. The Planning and Zoning Commission recommended the approval of the proposed Amendment.
Koeser asked for a second time for public input.
Jarcik informed the Commission that this proposal has gone to the Ad Hoc and Planning Committee twice each before bringing it to the Commissioners meeting.
Koeser asked for a third and final time for public input
Koeser closed the hearing.
MOTION BY BEKKEDAHL, 2ND BY LAWSON, to approve the Amendment allowing for a new Section of the City of Williston Zoning Ordinance No. 613 to include Section (18a) Planned Unit Overlay District P-2.

AYE: Lawson, Bogar, Bekkedahl, Klug, Koeser

NAY: None

ABSENT AND NOT VOTING:

CARRIED: 5-0

The Planning and Zoning Commission also considered a proposed definition change for “Overlay District.” The new definition would state: “An area where certain additional requirements are superimposed upon a base zoning or underlying district or districts and where the requirements of the base zoning or underlying district or districts may or may not be altered.”


The Planning and Zoning Commission recommends the approval of this proposal.
MOTION BY BEKKEDAHL, 2ND BY BOGAR, to approve the Amendment allowing for a new definition of “Overlay District” in Section 31: Definitions of the City of Williston Zoning Ordinance No. 613.

AYE: Lawson, Bogar, Bekkedahl, Klug, Koeser

NAY: None

ABSENT AND NOT VOTING:

CARRIED: 5-0
5. Accounts, Claims and Bills Not Approved in the Consent Agenda

6. Ordinances

1. Ordinance No. 921 - An Amendment to Amend Ordinance No. 742 as Amended by Ordinance No. 779, as Amended by Ordinance No. 846, Relating to Extending the City Sales Tax to June 30, 2020, and Majority of electors in the City of Williston.
MOTION BY LAWSON, 2ND BY BEKKEDAHL, to approve the first reading of Ordinance 921, An Amendment to Amend Ordinance No. 742 as Amended by Ordinance No. 779, as Amended by Ordinance No. 846, Relating to Extending the City Sales Tax to June 30, 2020, and Majority of electors in the City of Williston.

AYE: Lawson, Bogar, Bekkedahl, Klug, Koeser

NAY: None

ABSENT AND NOT VOTING:

CARRIED: 5-0
7. Petitions, Communications and Remonstrances

A. Request for Temporary Street Closing

1. First Lutheran Church for Sizzlin Summer Party – 9th & Main St. to 1st Ave. East
MOTION BY LAWSON, 2ND BY KLUG, to accept the request for a temporary street closure at 9th & Main Street to 1st Avenue East on August 5th from 4pm to 8:30pm with the understanding they are responsible for the barricades.

AYE: Lawson, Bogar, Bekkedahl, Klug, Koeser

NAY: None

ABSENT AND NOT VOTING:

CARRIED: 5-0


  1. Bryce Christoffersen – Request for Consideration of Allowing an Ice Cream Truck Sale

Bryce Christoffersen stated the City of Williston is requiring a $35 a day fee for a transit merchant permit and feels this would cut into his profits and is requesting the Commission grant him an annual fee. Christoffersen said he contacted the Cities of Minot and Grand Forks and they do not require a daily fee.


Kautzman said the Alcohol and Gaming Committee met at 7pm July 14th to discuss the interpretation of the Ordinance. The suggestion was to research what other communities are doing, look at a possible amendment to the Ordinance and bring that information back to the Commissioners. Kautzman said this may not be completed in time for him to start this summer, but possibly next summer.
Kautzman said the City Attorney was asked to look into this and he feels the ordinance requires a daily fee. Kautzman said there have been prior proposals similar to this but the way the Ordinance is worded they fall under the transient merchant title, which is charged a daily fee.
Christoffersen commented that the Ordinance says there cannot be music or loud noises etc., and he feels this defeats the purpose of an ice cream truck. The music and noise is what attracts the business.
MOTION BY BEKKEDAHL, 2ND BY LAWSON, to table this request pending further information and review that information by the Commission.
Klug stated that Christoffersen mentioned visiting the public pool; Christoffersen said he needs to contact the Park Board first. Klug said his concern is there are two places, across the street from the pool that sell ice cream and what are his concerns in competing against them. Christoffersen said he feels that would be unorthodox and hadn’t thought about that aspect.

AYE: Lawson, Bogar, Bekkedahl, Klug, Koeser

NAY: None

ABSENT AND NOT VOTING:

CARRIED: 5-0


C. Williston Chokecherry Festival – Borrow the picnic tables on August 14th and

August 15th, 2009


Koeser asked if this had been done in the past, Kautzman said no they had borrowed tables from another entity who delivered the tables. Kautzman said the Chokecherry Festival may not use the tables, he is looking at his options, and he informed Mr. McCaughtry that the City will not deliver the tables.
Rolfstad mentioned the Chamber had bought portable picnic tables and that may be an option.
MOTION BY BEKKEDAHL, 2ND BY KLUG, to approve the request as long as they receive and return the tables.

AYE: Lawson, Bogar, Bekkedahl, Klug, Koeser

NAY: None

ABSENT AND NOT VOTING:

CARRIED: 5-0


  1. Relay For Life – Use of Fire Works on August 8th 2009 at Cutting Field

Koeser asked Chief Hanson if he had any concerns regarding the fireworks display, Hanson said as long as the temperatures and winds are adequate and the ground isn’t really dry.


MOTION BY LAWSON, 2ND BY BEKKEDAHL, to approve the fireworks display on August 7th for Relay for Life at Cutting Field with the understanding they will contact Chief Hanson the day of the fireworks display making sure conditions are acceptable.
Chief Hanson commented that there have been complaints in regards to the fireworks display, in the past, in that area and is wondering if a letter should go out to those citizens informing them of the upcoming event.
Pam Stromme, Co-Chair for Relay for Life, stated that there is a letter that will be handed out the week of the relay within a two-block radius. Stromme corrected the date of the fireworks; it is August 7th not August 8th.
Hanson asked what time were they planning to set the fireworks off, Stromme said at approximately 10pm.

AYE: Lawson, Bogar, Bekkedahl, Klug, Koeser

NAY: None

ABSENT AND NOT VOTING:

CARRIED: 5-0


  1. Notice of Drilling Operations – Brigham Land Management, LLC

Jay Dee Aten, Brigham Land Management, LLC also known as Brigham Oil & Gas, L.P. and Eric Hoover by phone.


Aten stated the City of Williston owes 12.36 acres of surface southeast of the City and north of the Corp’s of Engineers property, T.154 North-Range 101 West Section 25: 12.36 acres in the NE/4. Brigham Land Management is proposing to build a location for an oil and gas well on a 6-acre pad in Section 25 on the 12.36 acres. Brigham has met with City Engineers and they drew up a plat with a six-acre drill site and a map of the well pad has been included. Aten states the City of Williston owns approximately 17.4 net mineral acres that is included in this proposal along with an additional 45 net acres. Brigham is working on the title work to determine the owner of the property. Aten said Brigham Land Management, LLC will be proposing an oil and gas lease with the City of Williston but they are waiting for the numbers before they propose that to the Commission.
Bekkedahl asked if the Corp’s of Engineers are involved with this project, Aten said no, but as an adjacent land owner Brigham Land Management, LLC will ask for their input.
Bekkedahl asked, at the Brad Olson location, it talks about a reserve pit and will this be a closed drilling system because it’s by wetland or will it be recovered later. Hoover said it can be done either way, but they would prefer to do it as a reserve pit if the surface conditions allows this or it can be a closed loop or haul it to another location as long as it on the lease.
Meiers mentioned there is a sewer line that serves the packing plat at about 500 by 500 facing off that area. Meiers is concerned that the road is “pretty tender” across the tracks and Meiers wonders what their plan is or what type of damage, while drilling, may happen to the road and has this been taken into consideration. Aten said before they do any drilling or digging they will call “One Call” to locate any underground pipes or lines and make adjustments if needed.

Hoover stated Brigham Land Management, LLC will maintain the roads whether it be the existing roads or building new roads and will maintain them at their current condition or better. Kautzman asked if this would be in the contract, Hoover asked what type of road is it currently, Meiers said it’s “an approved and unapproved asphalt road” and it isn’t a city street but a rural road that accommodates many entities.


Rolfstad asked how close the drilling rigs will be to the temporary housing units the City allowed to be put up, Meiers said approximately 500 feet off the section line and Hoover commented they would be to the north approximately 800 to 1000 feet.
Kautzman mentioned that the Board approved part of this area for a training site for the fire department and wonders if this will involve open fires, Hanson said yes there would be approximately five live fires a year for various training operations. Kautzman asked Hoover if there is an operating well how well does the open flame work with it or what concerns should the Commission have, Hoover said they will fence in the location and he doesn’t foresee any fire situations.
Klug asked if this well is successful would they consider putting in other wells, Hoover isn’t sure at this point but others could be accommodated from the same pad or another location.
MOTION BY LAWSON, 2ND BY BEKKEDAHL, to have the attorney review the documents from Brigham Land Management, LLC and present their recommendations at a future meeting.

AYE: Lawson, Bogar, Bekkedahl, Klug, Koeser

NAY: None

ABSENT AND NOT VOTING:

CARRIED: 5-0


  1. 4th Av West Driveway for Economart

Meiers recapped the request for a new driveway onto 4th Avenue West, which would reduce the new driveway into the alley on the north side of Economart from the proposed 40 feet to approximately 20 feet. Meiers talked to the DOT and they don’t have any concerns with this project. In 1995 the Commission denied the driveway due to the protest of the adjacent property owners. Mr. Kraft has secured signatures of all property owners on the other side of 4th Avenue West agreeing to the driveway, except for Bob and Tim Harris at 1113 4th Avenue West and the Laqua property at 1117 4th Avenue West which is empty and for sale.


Mr. Kraft, Manager of Economart, states the opening for 4th Avenue is important because there have been close calls and/or accidents off the alleyway. Kraft is proposing to expand for freezer space and clean the west perimeter for the residents on 4th Avenue West to make that area more appealing.
Lawson asked what type of fence he is considering using, Kraft said he isn’t sure but would like to visit with the residents of 4th Avenue West and ask for the input. Kraft said he is working with Wickum Construction and looking at various types of fencing. Kraft has requested a stop sign be put up so the traffic will have to stop before entering 4th Avenue West.
MOTION BY LAWSON, 2ND BY KLUG, to approve a new driveway onto 4th Avenue West.

AYE: Lawson, Bogar, Bekkedahl, Klug, Koeser

NAY: None

ABSENT AND NOT VOTING:

CARRIED: 5-0

8. Report of Commissioners

A. President of the Board

1. Letter from Steve & Marvene Larvick and Jerry & Renee Rogness – DSG


Koeser recapped the letter from the Dakota Supply Group (DSG).
Lawson asked if the property could be fenced, but Koeser feels due to the height of the building that may not be an option.
Jerry Rogness stated their concern is a 25-foot pipe rack, which creates a safety concern, but the Rogness’s view has been obstructed as well. Renee Rogness mentioned that there is a stack of pallets and would like to see the pallets moved.
Lawson asked if the Rogness’s have contacted Dakota Supply Group, which Renee Rogness said they hadn’t because they weren’t sure what steps to take.
Bekkedahl asked if the City Commission could forward this letter onto DSG requesting a meeting with the property owners to open the communication. Koeser has suggested Meiers and Jarcik schedule a meeting with the Rogness’s, Larvick’s and DSG to start the communication between the property owners.
Renee Rogness suggested the Commission go to their properties to get an idea of what is seen and what their concerns are.
Rolfstad mentioned that there is property on the east side that is up for sale and those property owners will have the same issues and concerns.
MOTION BY BEKKEDAHL, 2ND BY BOGAR, to have the Mayor and City staff attempt to facilitate a meeting between DSG and the property owners.
Jerry Rogness would like to ask DSG if they plan on putting up a barrier in the alleyway.
Koeser asked if there would be another Commissioner interested in helping, Lawson said he would.
Rolfstad suggested checking the Planning and Zoning minutes to see what the conditions were.
Koeser suggested setting up a meeting with DSG for the week of July 20th.

AYE: Lawson, Bogar, Bekkedahl, Klug, Koeser

NAY: None

ABSENT AND NOT VOTING:

CARRIED: 5-0
B. Vice-President; Fire, Police, and Ambulance Commissioner

C. Street and Improvement, Sanitation, Cemetery and Public Works Commissioner

D. Finance Commissioner

E. Water Works, Sewer, Airport, Building and Planning Commissioner

9. Report of Department Heads

A. City Auditor

1. Results of Canvassing Process
Kautzman announced the results of the canvassing process, 743 total votes casted; 513 yes and 230 no. Two ballots came before the City of Williston Canvassing Board, one was not counted as the voter was not a qualified elector to the City of Williston, and the other one was counted.
MOTION BY BEKKEDAHL, 2ND BY BOGAR, to make the canvassing result a part of the official record resulting in 743 total votes cased; 513 yes and 230 no votes.

AYE: Lawson, Bogar, Bekkedahl, Klug, Koeser

NAY: None

ABSENT AND NOT VOTING:

CARRIED: 5-0


  1. 2009 Amendment to City of Williston, ND Home Rule Chapter

Kautzman stated as to a follow up to the above approval, there is a proposed amendment to the North Dakota Home Rule Chapter allowing the change of a June 30, 2020 deadline.


MOTION BY LAWSON, 2ND BY KLUG, to approve the change to the North Dakota Home Rule Chapter Article 3d, e, f and g imposing the city sales and use tax pursuant to this article shall expire no later than June 30, 2020.

AYE: Lawson, Bogar, Bekkedahl, Klug, Koeser

NAY: None

ABSENT AND NOT VOTING:

CARRIED: 5-0


  1. Proposals for Roofing, New Armory

Kautzman informed the Commission of the following bids received for the New Armory roof: Natwick $17,147 and Greenberg $24,546. Kautzman received notification of potential grant funds for National Guard Armories and if the low bid from Natwick is approved the City would like to work with the National Guard in Bismarck to obtain 50% of the funds in a grant form from the State.


MOTION BY BEKKEDAHL, 2ND BY BOGAR, to accept the bid from Natwick for $17,147 to repair the roof and continue an application with the Joint Force Headquarters Division of Facilities Engineering North Dakota National Guard for a grant of 50% of the cost.

AYE: Lawson, Bogar, Bekkedahl, Klug, Koeser

NAY: None

ABSENT AND NOT VOTING:

CARRIED: 5-0

4. Request for Proposals (RFP) For Development – Pheasant Run 1st Addition
Kautzman requested the Commission acknowledge through Committee action that a RFP process had been started on the property on Pheasant Run 1st Addition. Kautzman asked the Commission to also acknowledge that they agree as to what the Committee had done in not negotiating further with the interested party. There is a bid opening on July 27, 2009 at 2pm and on July 28, 2009 there will be a recap what was received and the Commission will need give direction as to what to do with the proposals. Kautzman mentioned that there are two active parties interested in the property and he is hopeful they will submit a bid.
Koeser acknowledges the Commissioners received a copy of the note and it will be dealt with on July 27, 2009.
B. Attorney

C. Director of Public Works/City Engineer

1. Seal Coat Dist. 09-2, Library/Ball Diamond Parking Lot
Meiers would like to add the library/ball diamond parking lot to the seal coat district at a bid price of $13,424. The City would pick up approximately one-half of the cost and the balance would be assessed to the Library and Parks Department at a 50/50 cost share. This project was under contract to be sealed in 2007, but was deleted due to a regional baseball tournament conflict.
MOTION BY BEKKEDAHL, 2ND BY KLUG, to approve the addition of the library/ball diamond parking lot to the seal coat district at a bid price of $13,424. The City would pick up approximately one-half of the cost and the balance would be assessed to the Library and Parks Department at a 50/50 cost share.

AYE: Lawson, Bogar, Bekkedahl, Klug, Koeser

NAY: None

ABSENT AND NOT VOTING:

CARRIED: 5-0


  1. Sand/Salt Storage Facility Bid

Meiers is requesting permission to go out for bid to construct a joint sand/salt storage facility with the County Highway Department. The facility would be a fabric coverall building over a steel framework. The facility would be installed on the east side of the Public Works building with a portable block concrete divider on the property line.


MOTION BY LAWSON, 2ND BY BOGAR, to approve the advertisement for bid an 80’x200’X34’ fabric membrane covered frame structure with 4-foot concrete foundation interior wall system and anchors for August 10, 2009 at 3pm.

AYE: Lawson, Bogar, Bekkedahl, Klug, Koeser

NAY: None

ABSENT AND NOT VOTING:

CARRIED: 5-0


3. Project Updates
Meiers recapped all the improvement projects which are under construction or soon to be started. The estimated project costs are the construction bids plus 10% contingency charge. Meiers stated that if all the improvement projects are added up it comes out to approximately $8.2 million.
Kautzman commented the need to proceed with the financing packages as they relate to the various projects, for example the assessment districts where $2.5 million is being assessed, along with assessment districts for water, sewer and landfill with an approximate cost of $5.1 million of bond sales.
D. Fire Chief

E. Chief of Police

F. Building Official

G. City Planner

l. SRF Consulting Group, Inc., Proposal for a Growth Area/Annexation Study
Jarcik stated this project had been started in the fall of 2008 to discuss impacts of rural water on City growth and future City growth concerns. This project is in response to considering the ability of the City to expand in an organized urban fashion. The ability of the City proper to expand is limited by the current City boundary and also the need or future water, sewer and street expansions. The project is designed to be a comprehensive look at our current conditions as to growth limitation inside the existing City boundary and the implications of annexing versus not annexing. The report will also discuss limitation and barriers to expanding the current City boundary. In addition, the report will provide potential options for expansion/annexation and their impacts.
Koeser asked where the funding for this study will come from. Jarcik said the cost is $32,042 which would come from the City’s comprehensive plan.
Bekkedahl mentioned that money had been set aside from previous lot or land sales for planning and feels these funds could be available as well.

MOTION BY BEKKEDAHL, 2ND BY BOGAR, to approve contracting SRF Consulting Group, Inc., Proposal for a Growth Area/Annexation Study.

AYE: Lawson, Bogar, Bekkedahl, Klug, Koeser

NAY: None

ABSENT AND NOT VOTING:

CARRIED: 5-0
H. Economic Development

1. MSU Eastern Ag Research Extension Center


Rolfstad stated the MSU Eastern Agriculture Research Extension Center (EARC) is requesting funding for support towards the MSU EARC agricultural-based research technology transfer facility building project at Sidney, Montana.
Jerald Bergman, Superintendent, gave an overview of the current facility and the need for a new facility.
Bergman stated the amount of $1.6 million in state funds have been provided towards the $2.5 million project. Of the remaining $975,000 needed in funding $600,000 has been raised.
Koeser asked Bergman to give an overview of what will be happening at the Ernie French Center.
The new MSU-EARC Research and Outreach Facility will include greenhouse facilities, research laboratories, offices and video-conferencing meeting rooms. The new research facilities will help insure our region maintains cutting edge agricultural research for both dry land and irrigated production agriculture.
The Mon-Dak region is the number one production area in the United States in durum wheat, peas and lentils for export and domestic markets. This region is the last irrigation frontier available in the United States for development. The region has the potential to develop up to 1 million new acres of irrigation agriculture. The region also has high potential for renewable energy and biomass production.
Rolfstad said the Star Fund Boards recommendation was to approve a grant for $50,000 to the MSU-Eastern Agricultural Research Center.
MOTION BY BOGAR, 2ND BY BEKKEDAHL, to approve a grant for $50,000 to the MSU-Eastern Agricultural Research Center to assist with the construction of a new and expanded facility at MSU-EARC.

AYE: Lawson, Bogar, Bekkedahl, Klug, Koeser

NAY: None

ABSENT AND NOT VOTING:

CARRIED: 5-0
I. Airport

1. Law Enforcement Agreement


Marburger received a grant from the Transportation Authority. The City Attorney wrote up an agreement with Blackhawk Agency, LLC Protective Services, who started July 1, 2009 for law enforcement services at the airport. Blackhawk Agency, LLC will be paid through the City and the City is reimbursed at 100% for the next four years through this grant. The agency is at the airport for approximately 6.5 hours a day at approximately $25 per hour. Dion Steinley is the owner/operator of the company who is currently a Police Officer for the City of Williston.
Marburger is asking for permission to sign the agreement.
MOTION BY BOGAR, 2ND BY LAWSON, to approve the agreement with Blackhawk Agency, LLC.

AYE: Lawson, Bogar, Bekkedahl, Klug, Koeser

NAY: None

ABSENT AND NOT VOTING:

CARRIED: 5-0




  1. Engineering Agreement

Marburger is asking permission to sign the engineering agreement with KLJ contingent on KLJ’s signature.


MOTION BY BOGAR, 2ND BY BEKKEDAHL, to approve the Engineering Agreement contingent on the signing from KLJ.

AYE: Lawson, Bogar, Bekkedahl, Klug, Koeser

NAY: None

ABSENT AND NOT VOTING:

CARRIED: 5-0

J. Assessor

K. Convention and Visitor’s Bureau

10. Appointments and Consultations with Officers

11. Unfinished Business

1. Dakota Oil Processing LLC


Rolfstad recapped the Dakota Oil Processing LLC project.
Koeser mentioned this project went back to the Star Fund for further review and it is the recommendation of the Star Fund to be approved. Rolfstad said during the discussions it was mentioned that equity should be taken should this project go forward.
Koeser asked Mel Falcon, Vice President, if anything regarding this project has changed, Falcon said yes, they’ve located some equipment they need to make an offer on to secure it, the marketing study has been completed but Falcon was unable to get a copy before the meeting and the business plan should be completed in next two weeks.
Bekkedahl mentioned part of the discussion of the Star Fund meeting was the City taking an equity position. There were several issues: 1) the funding request is for the corporation to put in place the securities issues to go out and recruit investment into the facility within the State of North Dakota, 2) in terms of an equity position the Star Fund felt this would take time to put it into place with proper documents and legal tenders and they feel this project needs to get started, and 3) if an equity position is taken how will the City be protected so there isn’t a liability situation.
Lawson asked in regards to the equity position, if something went wrong could the City be sued, Furuseth said it could happen. Rolfstad said with an equity position, and what was done in the past, the money was given to the Williston Area Development Foundation who then owned the stock, or there was a separate shell corporation WADF03 set up. This is a three-member board that carries liability insurance and manages the account.
MOTION BY BEKKEDAHL, 2ND BY LAWSON, to approve the grant of $85,950 to Dakota Oil Processing LLC to further process their business plan from the preliminary state to the final document. Payment of funds will be contingent upon proof of receipts from services rendered.

AYE: Lawson, Bogar, Bekkedahl, Klug, Koeser

NAY: None

ABSENT AND NOT VOTING:

CARRIED: 5-0



  1. Flex Pace Guidelines

Rolfstad said the Committee met last week but feels they should meet again the week of July 20th and will have something to bring to the Commission on the next meeting date of July 28, 2009.


MOTION BY, 2ND BY, to table until the next Commission meeting July 28, 2009.

AYE: Lawson, Bogar, Bekkedahl, Klug, Koeser

NAY: None

ABSENT AND NOT VOTING:

CARRIED: 5-0
12. New Business

13. Executive Session



14. Adjourn
MOTION BY LAWSON, 2ND BY BEKKEDAHL, to adjourn.



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