Monticello city council regular meeting



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MONTICELLO CITY COUNCIL

REGULAR MEETING

August 12, 2014

7:00 P.M.



Members Present –Mayor Pro Tem Bobby Jacobs, and Councilmembers Cornell Williams, David Wease, Katherine Alexander, and Larry Thurman. Mayor Standifer was unable to attend.
Staff Present –City Manager Peggy Billerman
Media Present – Hannah Pope of the Monticello News.
Regular Meeting - Mayor Pro Tem Jacobs called the meeting to order. Reverend William Gibson offered the invocation. City Manager Peggy Billerman called the roll.
Agenda Approval – Motion by Mayor Pro Tem Bobby Jacobs, seconded by Councilmember Alexander, to approve the agenda with the addition of 18A, Roof Repairs and 18B Pine Street sewer. All in favor.
Citizens Present –William Gibson, Bobby Sutton, Jacqueline Smith, Charles LaVaughn, AJ Stewart, Richard Martin, Waymon Cody, Glenn Newsome, and Charles Reddish.
Citizen Comments – AJ Stewart requested additional credit for a water leak at 249 W Culver and was instructed to make an appointment to meet with Mayor Pro Tem Jacobs at City Hall.
Sign and Striping Bid Award – Mid State Construction and Stripeing, Perry, GA was the low bidder at $221,798.40. Motion by Councilmember Wease, seconded by Councilmember Alexander, to award the contract to Mid State Construction. All in favor.
The Church at Monticello – Pastor Parr requested reduced rent to allow the church to also rent the adjacent building. Their rental agreement with the DDA has expired. The new DDA has not had time to discuss a new lease. Motion by Councilmember Williams, seconded by Councilmember Alexander, to table the request until the September meeting. All in favor.
Downtown Development Authority – Scott Smith and David Leach declined to serve on the DDA. Motion by Councilmember Wease, seconded by Councilmember Alexander to appoint Jackie Pate and Towonder Dennis to the open positions. All in favor.
Georgia Public Web – Election of officers. Motion by Councilmember Alexander, seconded by Councilmember Thurman, to vote for Peter Pyrzenski, Lamar Greeson, and Lanier Dunn. All in favor.

Municipal Competitive Trust – Request drawdown of $250,000 to allow payment of past due bills. After noting that no one wants to drawdown the Trust, it is necessary. Motion by Councilmember Wease, seconded by Mayor Pro Tem Jacobs, to approve Resolution 2014-007 drawing down $250,000. Mayor Pro Tem Jacobs and Councilmembers Alexander and Wease voted to approve. Councilmembers Williams and Thurman voted to deny. Motion carried, 3-2.
Advanced Disposal Service – Proposal for pickup of leaves and limbs weekly at a cost of $2.00 per household per month. Motion by Councilmember Alexander, seconded by Councilmember Thurman, to send it to committee. All in favor. Committee members are Councilmembers Williams and Thurman, Mayor Pro Tem Jacobs, and Mayor Standifer. Meeting scheduled August 22 at 5:30pm.
Landscaping and Maintenance bid – Ben’s Tree Service submitted the low bid of $208,000.00 per year. Motion by Councilmember Alexander, seconded by Councilmember Thurman, to send consideration of the bid to the same August 22nd committee meeting. Mayor Pro Tem Jacobs and Councilmembers Thurman, Wease, and Alexander voted to approve. Councilmember Williams voted to deny. Motion carried, 4-1.
Hulsey, McCormick and Wallace – Evaluation of de-chlorination options. Waymon Cody informed Council that he was in discussion with EPD as to which of the options would be approved. The de-chlorination process may cost as much as $397,000 for both oxidation ponds and the water plant.
Get Ahead House – Repairs to the GAH van estimated to be $476.00 and repairs to the front porch posts are estimated to be $875.00. Motion by Councilmember Thurman, seconded by Councilmember Williams, to approve $1351 in repairs All in favor.
Personnel Policy – Maximum vacation accruals and discussion of Paid Time Off (PTO) versus Sick Leave and Vacation Leave. Motion by Councilmember Alexander, seconded by Councilmember Wease, to send this item to the committee meeting, August 22nd. Mayor Pro Tem Jacobs and Councilmembers Wease, Thurman, and Alexander voted to approve. Councilmember Williams voted to deny. Motion carried. 4-1. After a review of items scheduled for the committee meeting, it was decided to advertise the August 22 meeting as a called meeting rather than as a committee meeting.
Electronic Communication and Internet Policy – As advised by GIRMA. Motion by Councilmember Wease, seconded by Councilmember Alexander, to send the item to the September meeting. All in favor.
Gas Department – Richard Martin, Gas Superintendent, requesting $850.00 to purchase additional dome-markers as required by the Public Service Commission. Motion by Councilmember Alexander, seconded by Councilmember Thurman, to approve the purchase. All in favor


Roof Repair – Recent storms have caused major leaks that are dangerous and costly. Motion by Councilmember Thurman, seconded by Councilmember Wease, to advertise for bids for repair or replacement. All in favor.
Pine Street Sewer – Water and Sewer Superintendent Waymon Cody reported that he had been inspecting the line on a daily basis. Homeowners may need to install check valves on the lines serving plumbing fixtures in basements. Mr. Cody will research all options.
Consent Agenda – Motion by Councilmember Thurman, seconded by Councilmember Wease, to approve the consent agenda with the minutes of July 8, 2014 and payables in the amount of $111,085.88. All in favor.

Citizen Comments II – Reverend William Gibson complained of gas odors off of MLK and Mason Street. Mr. Martin, Gas Superintendent, advised that he would check the areas that evening. He also advised all present to report gas leaks immediately as they were too dangerous to wait for Council meetings.
Executive Session – Motion by Councilmember Wease, seconded by Councilmember Thurman to enter into Executive Session to discuss litigation and personnel at 9:00pm. All in favor. Motion by Councilmember Alexander, seconded by Councilmember Wease to exit Executive Session at 9:25. All in favor. Motion by Councilmember Williams, seconded by Councilmember Wease, to amend the agenda to include appointment of a City Manager. All in favor. Motion by Councilmember Alexander, seconded by Councilmember Wease, to appoint Peggy Billerman as City Manager at a salary of $57,200 and back pay of $3,920. All in favor.
The meeting was adjourned at 9:40.

City of Monticello

123 West Washington Street

Post Office Box 269

Monticello, GA 31064



706-468-6062


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