John benjamins publishing company submission guidelines for authors and editors of books

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in the series CILT, LISL or SiHoLS

PICS04 Conference, University of Glasgow

For the benefit of production efficiency and the production of texts of the highest quality and consistency, we urge you to follow these submission guidelines.

Books/contributions should be consistent in their use of language and spelling; for instance, an article in English should be in British English or American English consistently throughout, except that the spelling of quotations and titles should remain faithful to the original. If the author is not a native speaker of the language used, it is advisable to have the text checked by a native speaker before submission.

When submitting the final manuscript please add a cover sheet with the full title of the work, the author or editor’s full name, affiliation (preferably in an anglicized form), as well as current address and e-mail address. In the case of a collective volume, please add cover sheets for each contribution, indicating the contributor’s name, affiliation, e-mail address, mailing address for proofs, and the language of the contribution (British English, American English, or other).

Hard copy and electronic files

Hard copy: Please provide hard copy. In case of any mismatch between the hard copy and the electronic file the typesetters regard the hard copy as the conclusive document. During the production process the hard copy is constantly referenced by the typesetter and is of great help when faced with problems in the files, such as conversion errors, distorted tables, lost graphs, etc.

Electronic files: Please make sure that you supply all text and graphic files of the final version of the manuscript. Please delete any personal comments so that these cannot mistakenly be typeset, and check that all files are readable.

File naming conventions: When naming your file please use the following convention: use the first three characters of your own surname; if your name is Johnson, the files should be named JOH.DOC, if further divided into chapters JOH1.DOC, JOH2.DOC. Figures can be named as follows JOH1.EPS, JOH2.EPS, etc. Please write the file names on the corresponding hard copy. This naming convention is particularly important when submitting for collective volumes.

Disks: We advise the use of High-Density (1.44MB) disks or ZIP disks for either PC or Mac. If there are a lot of files, it is advisable to pack these into an archive first (any standard compression software can be used). Please indicate the operating system and the word processing software on the disk label, as well as your name.

Software: Files in Word or WordPerfect (PC or Mac) are preferred. If other word processing software is used let this software create a Word or WordPerfect conversion and submit these together with the original source files. LaTEX users are requested to send their original files and PS files (not stripped ASCII).

Graphic files: Please supply Figures and Plates as Encapsulated Postscript (EPS) or Tagged Image File Format (TIFF) conversion in addition to the original creation files. All graphic files should be supplied as separate from the main text. For graphics that cannot be submitted in digital format, such as photographs, spectrographs, etc., please provide sharp and clear prints (not photocopies) in black & white. More information on submitting Figures and Plates can be found below.

Our typesetters will do the final formatting of your document. However, some of the text enhancement cannot be done automatically and therefore we kindly ask you to carefully observe the following style.

Do’s and don’ts: Please use a minimum of page settings.

The preferred setting is 12 pt Times New Roman, double line spacing, on 13 x 22 cm (5” x 8.6”) text area. With this setting the ratio manuscript to typeset pages is roughly 2:1.

The only relevant codes are those pertaining to font enhancements (italics, bold, caps, small caps, etc.), punctuation, and the format of the references. Whatever formatting or style conventions are employed, please be consistent.

Running heads: In case of a long title please suggest on the title page of your manuscript a shortened one (max. 55 characters) to be used as running head. For two or more authors, only surnames appear in the running heads.

Emphasis and foreign words: Use italics for foreign words, highlighting, and emphasis. Bold should be used only for highlighting within italics and for headings. Please refrain from the use of FULL CAPS (except for focal stress and abbreviations) and underlining (except for highlighting within examples, as an alternative for boldface), unless this is a strict convention in your field of research.
Symbols and special characters: Please use the standard Unicode. If you have no access to certain characters, we advise you to use a clear convention to mark these characters as this will facilitate automatic replacement during the formatting of the text. If you use any special characters, be sure to mark these with unique codes such as %%…%% or $[…]. This will enable us to trace those characters in your document.
Chapters and headings: Chapters or articles should be reasonably divided into sections and, if necessary, into sub-sections. Please mark the hierarchy of subheadings as follows:

Heading A = bold italics, two lines space above and one line space below.

Heading B = italics, one line space above and one line space below.

Heading C = italics, one line space above, text on new line

Heading D = Italics, one line space above; period; run on text.

Numbering should be in arabic numerals; no italics; no dot after the last number, except for level A headings. Leave two spaces after the number. Only the first word in a heading should be capitalized except in the case of proper names, and there should be no full stop. If there is an Introduction, it should be numbered 1.

Please use only one space to separate sentences.

Quotations: Text quotations in the main text should be given in double quotation marks. If the quotation is at the end of a sentence in normal text, its bracketed source should be inside the final punctuation. If the quotation is indented, the source should be outside the punctuation on the last line or set right on the following line. Quotations longer than 3 lines should be in 12 pt, double-spaced, and have a blank line above and below and a left indent, without quotation marks, and with the appropriate reference to the source. For terms or expressions (e.g., ‘context of situation’) please use single quotes. For glosses of citation forms use double quotes. Smart/curly quotation marks should be used: “so” ‘thus’.
Abbreviations: Please use the following form for abbreviations, e.g. the standard periods of English:

OE, EME (early middle English), ME, LME, ENE (early Modern English), NE, PDE; dictionaries:

MED, OED, TOE (Thesaurus of Old English), etc. Please include a list of abbreviations used at the end of your paper. As far as possible, quotations from dictionaries etc. should be made comprehensible by omission or expansion of abbreviations.

etc., e.g. and i.e. should be written with points; et al. is not italicized. Ellipsis should be marked by three periods (no surrounding spaces). Contractions ending in the same letter as the original word have no punctuation; thus eds, edn, vols, but vol., ed., etc.

Listings: Should not be indented. If numbered, please number as follows:

1. ..................... or a. .......................

2. ..................... or b. .......................

Listings that run on with the main text can be numbered in parentheses: (1).............., (2)............., etc.

Examples and glosses

Examples: should be numbered with Arabic numerals (1,2,3, etc.) in parentheses and indented.

Linguistic examples generally consist of three lines:

(1) Kare wa besutoseraa o takusan kaite-iru

he TOP best-seller ACC many write-PERF

“He has written many best-sellers.”
Please note that the interlinear gloss (line 2) should be aligned with line 1, so make sure the number of elements in lines 1 and 2 match. If one word in language A corresponds to two words in language B use a full stop to glue the two together. Morphemes are separated by hyphens.
Every next level in the example (a), (b) gets one indent:
(2) a. Ed en Floor gaan samenwonen.

Ed and Floor go together-live.INF

“Ed and Floor are going to live together.”

b. Maarten en Stefanie zijn uit elkaar.

Maarten and Stefanie BE out RECP

“Maarten and Stefanie have split up.”

CAPS can be used for abbreviations in the interlinear gloss; in the final formatting these will be converted into small caps. Please refrain from the use of lower case. For consistency, it would be good if you and your contributors could agree on a standardized list of abbreviations to be used in the volume.

Notes should be kept to a minimum. They should be end-notes, not foot-notes, and should come before the References section, in 10 point type, double-spaced. The note number should be roman, raised and have no period. Latin forms such as idem, op.cit. should be avoided. Notes should never be used to supply full references: these should be placed in the References section. Note indicators in the text should appear at the end of sentences and follow punctuation marks. Please avoid attaching notes to the title or headings.


The word ‘references’ should appear as above, with no following colon. It is essential that the references are formatted according to the specifications given in these guidelines as this cannot be done automatically afterwards Please study the examples carefully, taking note of the use of capitals, italics, spacing and punctuation, and format your references consistently. Please make sure that all references in the text appear in the reference section.

References in the text

Hymes (1955, 1956) has argued that ...

... study of Basque and Caucasian (Tovar et al. 1961:112-114) ...

... (Kaartinen & Mustanoja 1958; cf. also Ohlander 1941:23-24)...

Note that there is no space after the colon. Multiple sources of equal weight should be separated by a semi-colon, as (Biggam 1995; Kay 1984:4), in either alphabetical or chronological order.

Examples of references in the References section

References should be listed first alphabetically and then chronologically.
Authors’ names should be given in the way the authors do themselves, i.e., with full first name(s) and/or initials. For the first author, first names and/or initials follow the surname (after a comma). In case of an edited volume, add ‘ed.’ or ‘eds’. Initials should be followed by a period and a space. Single-authored texts form a separate sequence from multi-authored ones.
Year of publication. Please double check references that are in press, in preparation, forthcoming and update when they are published. ‘Second edition’ should be entered as 2nd edn (no point).
Journal titles should be given in full, inside the punctuation marks. The issue number can be omitted when the page numbering is consecutive throughout the volume.
Page range: Please make sure all articles are listed with a page range.
Book publisher: Please omit additions such as Publishing Company, Ltd., etc. To indicate states in the U.S.A., please use standard abbreviations such as Calif., Mass. (and not postal codes such as CA, MA).


a. Book (monograph)

Halle, Morris. 1959. The Sound Pattern of Russian: Description and analysis of contemporary standard Russian. The Hague: Mouton.

---------- & Jean-Roger Vergnaud. 1987. An Essay on Stress. (= Current Studies in Linguistics, 15.) Cambridge, Mass.: MIT Press. (note &, not ‘and’)

b. Book (edited volume)

Cowan, William, Michael K. Foster & Konrad Koerner, eds. 1986. New Perspectives in Language, Culture and Personality: Proceedings of the Edward Sapir Centenary Conference (Ottawa, 1-3 October 1984). (= Studies in the History of the Language Sciences, 41.) Amsterdam & Philadelphia: John Benjamins. (note space after colon)

A modern edition of an old book should have the original date in square brackets, followed by the date of the edition used, as Burke, Edmund [1790] 1910 or should be listed under the editor.

c. Articles in books

MacMahon, William E. 1990. “Some Formal Aspects of Aristotelian Componential Sentences”. History and Historiography of Linguistics: Proceedings of the Fourth International Conference on the History of the Language Sciences (ICHoLS IV), Trier, 24-28 August 1987 ed. by Hans-Josef Niederehe & E. F. Konrad Koerner, vol. II, 97-110. Amsterdam & Philadelphia: John Benjamins.

or, if the source volume is also in the references:

MacMahon, William E. 1990. “Some Formal Aspects of Aristotelian Componential Sentences”. Niederehe & Koerner 1990. 97-110.

d. Articles in journals

Joseph, John E. 1995. “The Structure of Linguistic Revolutions”. Historiographia Linguistica 22.379- 399.

Koerner, E.F. Konrad 1992. “Vil’hel’m fon Gumbol’dt i etnolingvistika v Severnoj Amerike: Ot Boasa do Xajmsa [Wilhelm von Humboldt and ethnolinguistics in North-America: From Boas to Hymes]”. Voprosy Jazykoznanija 41:1.105-113. (note no space before page range)

Note that in titles the quotation marks are inside the punctuation.

e. Unpublished materials (dissertations, papers)

Müller, Gereon. 1993. On Deriving Movement Type Asymmetries. Ph.D. dissertation, University of Tübingen.

Riad, Tomas. 1990. “Vowel Shortening and Vowel Deletion in Old English”. Ms., Stockholm University.

Winford, Donald. 1992. “The Forms and Functions of do in Caribbean English Creoles”. Paper presented at the conference of the Society for Caribbean Linguistics, Barbados, August 1992.


Appendixes should follow the References section. Please make sure you refer to the appendix in the main text.

Tables, Figures and Plates


1. Tables and Figures should be numbered consecutively and provided with concise captions (max. 240 characters, incl. spaces). Reference should be made in the main text, e.g., (see Figure 5). Please indicate the preferred position of the Table or Figure in the text by inserting a line “@@ Insert Figure XX here” at the appropriate position. It will be placed either at the top or the bottom of the page on which it is mentioned, or on the following page.

  1. All Tables, Plates, and Figures eventually have to fit the following text area, either portrait or landscape: 11.5 cm (= 4.5”) x 19 cm (= 7.5”).

Font setting: Times New Roman 9pts (absolute minimum: 8pts).

  1. Notes in Tables and Figures should not be regular notes. Please use a table note or a figure note as in the example below. Standard note indicators in tables are *, **, †, ‡. The note itself is then inserted directly below the table/figure.

Figures and Plates

1. Graphics should be supplied in electronic form and as a clean, high-quality hard copy to enable scanning if necessary. Further details of electronic submission, see the section Hard copy & Electronic files above

  1. The book will be printed in black & white.

  2. Carefully check all graphics for errors before submission as the typesetter often cannot make cor-rections in these electronic files.


1. Avoid the use of vertical lines and keep horizontal lines to a minimum.

2. Keep shading to a functional minimum and for individual cells only, not for entire rows or columns.

3. To emphasize distinctions between individual columns or sets of columns, you may break up the second horizontal line as indicated in the example. If you are not able to do this with your word processor, indicate the required line interruptions in the hard copy and put a reference for the typesetter in the text itself.

Table 5.18. Past-inflection rates in Jamaican and Trinidadian Creoles. (note point)



Rate %


Rate %


Non-syllabic (CD)

Non-syllabic (VD)

Syllabic (ED)























* The large number of Trinidadian tokens is due to the…etc.
Author’s corrections

Authors of monographs will receive first proofs for correction, and after corrections a set of second proofs for final checking and indexing.

Contributors to collective volumes will receive proofs of their article for correction and will be requested to return their corrections to the volume editor(s). The editor will receive one full set of the first proofs and after corrections another set of second proofs for final checking and indexing.

Contributors to collective volumes are asked to mark names and catchwords for the Index on the page proofs. Editors of collective volumes and authors of monographs should follow the JB Indexing Instructions provided separately.

John Benjamins Publishing Company

P.O. Box 36224 1020 AN Amsterdam The Netherlands

Tel: +31.20.6304747 Fax: +31.20.6739773 2002 John Benjamins Publishing Company: BenjICEHL12.doc

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