Introduction 3

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IGC is the umbrella for all service, social, and honorary Greek lettered organizations on campus.  The Council emerged in an effort for the sororities and fraternities to participate co-actively in the spirit of unity by addressing, coordinating, and developing strategies on mutual concern. Members of the Inter-Greek Council explore matters of common concern and participate in a support network where all groups represented in the Greek community can share information. Additionally, the IGC promotes joint effort of all member organizations, bringing them together though the creation of forums and participation in community service projects that support the University and surrounding area. The organizations that fall under the IGC are:

  1. Alpha Kappa Psi Professional Business Fraternity

  2. Alpha Nu Omega Sorority

  3. Kappa Kappa Psi Honorary Band Fraternity

  4. Tau Beta Sigma Honorary Band Sorority

  5. Groove Phi Groove Social Fellowship Inc.

  6. National Pan- Hellenic Council members

Basic requirements for students to join a Greek-lettered organization:

  1. Student must be classified as an undergraduate, full-time Delaware State University student enrolled in at least 12 hours in both fall and spring semesters.

  2. Student must have a minimum cumulative 2.7 GPA to be considered for membership. Student must maintain a cumulative 2.5 GPA to remain an active member of a Greek-lettered organization.

  3. Student must have earned a minimum of 30 cumulative credit hours at Delaware State University; 15 cumulative credit hours at DSU for transfer students.

  4. Student must be cleared judicially including having no judicial sanctions within a year of membership application.

Once the basic requirements above are satisfied, undergraduate can proceed to:

  1. Attend the interest meeting for the individual organization.

  2. Apply to the organization.

  3. Meet university and organization requirements and receive an acceptance letter.

Requirements for Greek-lettered organization to qualify for active status at DSU:

  1. Submit the most current organization national guidelines/rules/polices/procedures to OSLA before organizing a new chapter. A relationship letter of agreement is also preferred to be on file in OSLA that defines in detail the relationship between DSU and the fraternity/sorority organization.

  2. All organization’s New Initiates must have a minimum 2.7 grade point average (GPA) each semester. The Advisors for Greek-lettered organizations will verify member grades and will take appropriate action should the GPA fall below minimum. Appropriate action may include advising student to seek assistance through the Academic Enrichment support offices or Student Affairs intervention.

  3. All organization must have an overall chapter GPA of a 2.7 to remain active.

  4. Violation of/ failure to comply with any University, OSLA, NPHC and respective National/ Chapter Policies & Procedures may result in de-activation (inactive) status of your organization.

  5. All intake policies and procedures will be reviewed, approved, and recorded through the OSLA office.

Guide to Event Planning

Below are simple steps in the planning and preparation of a successful event:

Identify Needs – Who is your audience? What does the audience want to see or experience with this kind of program? What are the audience needs? What methods of assessment will you use to determine this (word of mouth, surveys or suggestion box)? Does the type of event you’re planning limit the audience size? If so, how will you determine who can attend? Once your group has discussed these questions, you are ready to develop the program’s goals and objectives.

Develop Program Goals and Objectives – Define specifically what you want the participants to learn or experience from the program. What’s the purpose of the event/program/project? How does the answer to that question impact when, where and how you would like it to take place? Define specifically what you want the participants to learn or experience from your event/program/project. This will be the goal of your program or event.

Organize your Plans – What do you specifically need to accomplish your objectives? When do you want to hold the event? Consider whether or not you have enough time to make all the necessary arrangements and whether your members can complete all of the tasks. Determine a timeline working in reverse: start at the day of the event and fill in publicity deadlines, facility agreements, etc. This can help you see if you are being realistic in your objectives. It is also recommended that you meet with any OSLA team member to review your plans and receive feedback. The following are areas you will want to focus on while organizing plans:

Scheduling Facilities - Scheduling facilities is vital to the success of your program. Facilities can determine audience size, date and time. Facilities can also set the mood for formal, informal or auditorium style programs. Scheduling is conducted using this URL: After you log on, complete the registration information for approval by the Advisor, Event Management Team, and Director of OSLA.

Establishing Budgets - How much money do you have to work with? Will you have to fund raise? What kind of resources do you have at your disposal to raise money or cover costs? If you plan on charging admission, it is important to consider what costs you anticipate this fee will cover, as well as how much you can reasonably expect participants to pay. Also, potential costs for music (band/DJ) publicity costs, catering, hospitality, Public Safety, sound equipment, equipment rental, etc.

Contracts - Contracts are often required for Speakers and entertainers. Many artists or performers want to execute the contract before they perform. This protects both DSU and the respective party and is a method of preventing misunderstandings. All contracts are required to be approved two weeks prior to the start of the event. Late contracts and requisitions are subject to being disapproved. All services rendered on disapproved contracts and/or requisitions are the responsibility of the hosting organization’s students and advisor.

Publicity - Publicity is vital to the success of your program. You will be disappointed to set up a great program that no one shows up to see. Publicity can include social media networks (face book, twitter, etc.) posters, flyers, banners, newspaper ads, etc.

Implement Plans - Be very clear regarding who will perform what tasks and what roles and expectations everyone has of each other. Be realistic when delegating tasks and responsibilities. Give people enough time to complete their work and assign to them tasks that are within their capabilities – set people up to succeed.

Evaluate the Event - The evaluation process allows you to review an event in terms of its success and in the way it may be improved. Evaluations can also serve as a historical file for the organization and can be a useful reference for future program planners. Be sure to think about these three areas: the audience’s feedback, the presenter’s experience and recommendations, and the planner’s thoughts and recommendations. Each group should be asked whether they feel the program accomplished what it was intended to. What went well? What could have been better?

Additional Tips and Suggestions
In the ideal program, everything runs so smoothly that the participants may see little evidence of preplanning or behind the scenes work.

  • Don’t compromise on details

  • Don’t assume anything or allow situations to continue to a point where you are uncertain or nervous

  • Meet all problems head-on

  • Things rarely go as planned, but if you are prepared and avoid panicking, any problem can be solved
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