Instructions for drafting part b of the proposal



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Instructions for drafting part B of the proposal
Instructions for preparing proposal Part B for

Marie Curie Career Integration Grants
A description of the action is given in section 2 of this Guide for Applicants. Please examine it carefully before preparing your proposal.
This annex provides guidelines for drafting Part B of the proposal. It will help you present important aspects of your planned work in a way that will enable the experts to make an effective assessment against the evaluation criteria (see annex 2).
General information
Part B of the proposal contains the details of the proposed research along with the practical arrangements planned to implement it and its impact. They will be used by the independent experts to undertake their assessment. We would therefore advise you to address each of the evaluation criteria as outlined in the following sections. Please note that "Explanatory notes" in the following serve to illustrate the evaluation criteria without being exhaustive. To draft your proposal you should also consult the current version of the People Work Programme. For practical reasons, you are invited to structure your proposal according to the headings indicated in the table of contents.
A maximum length is specified for B.2 – B.5 sections of Part B:

  • ?S&T Quality - 7 pages,

?Transfer of Knowledge - 5 pages,

?Implementation - 4 pages,

?Impact - 5 pages
You must keep your proposal within these limits.
Applicants must ensure that proposals conform to the layout given in this Guide for Applicants, and in the proposal part B template available through the EPSS.
Please remember that it is up to you to verify that you conform to page limits. There is no automatic check in the system! Experts will be instructed to disregard any excess pages in each section in which the maximum number of pages is indicated.
The maximum length of part B is therefore 21 A4 pages (excluding table of contents, CV (Section B2.6) the ethical issues (Section B.5) as well as start and end pages).
The minimum font size allowed is 11 points. The page size is A4, and all margins (top, bottom, left, right) should be at least 15 mm (not including any footers or headers)1.

Ensure that the font type chosen leads to clearly readable text (e.g. Arial or Times New Roman).
Please make sure that:


  • You use the right template to prepare your proposal;

Part B of your proposal carries the proposal acronym as a header to each page and that all pages are numbered in a single series on the footer of the page to prevent errors during handling. It is recommended that the numbering format “Part B - Page X of Y” is used;

Your proposal is complete including the set of forms requested for Part A as well as the free text Part B. Incomplete proposals are not eligible and will not be evaluated.

The Part B must be submitted as PDF file. Other file formats than PDF will not be accepted by the system.
Any potential annex should be included directly in the Part B and immediately visible. Annexes should not be embedded as intra-PDF files and therefore not directly visible.


STARTPAGE


PEOPLE

MARIE CURIE ACTIONS
Marie Curie Career Integration Grants (CIG)

Call: FP7-PEOPLE-2011-CIG


PART B

PROPOSAL

PROPOSAL ACRONYM”




Table of Contents

To draft PART B of proposals applicants should take into account the following structure. If required for an adequate description of their project, applicants may wish to add further subheadings. Applicants must ensure that sections B1, B2 (except the CV), B3 and B4 do not exceed the given page limits. Experts will be instructed to disregard any excess pages.

Cover Page

Table of contents

B1 Scientific and technological Quality (maximum 7 pages)

B1.1 Research and technological quality, including any interdisciplinary and multidisciplinary aspects of the proposal

B1.2 Appropriateness of research methodology and approach

B1.3 Originality and innovative nature of the project, and relationship to the 'state of the art' of research in the field

B1.4 Timeliness and relevance of the project

B2 Quality of the researcher (sections b2.1-b2.5: maximum 5 pages)

B2.1 Research experience

B2.2 Research and technological quality of previous research

B2.3 Independent thinking and leadership qualities

B2.4 Match between the fellow's profile and project

B2.5 Benefit to the career of the researcher from the period of integration*

B2.6 Curriculum Vitae – no page limit

B3 Implementation (maximum 4 pages)

B3.1 Quality of host organisation, including adequacy of infrastructures/facilities

B3.2 Feasibility and credibility of the project, including work plan

B3.3 Management: Practical arrangements for the implementation and management of the research project*

B3.4 Dissemination and exploitation of results

B4 Impact (maximum 5 pages)

B4.1 Potential of transferring knowledge to the host organisation

B4.2 Capacity to develop lasting cooperation and collaborations with the other countries

B4.3 Contribution to research excellence by attracting a first class researcher

B4.4 Contribution to European excellence and European competitiveness

B4.5 Potential and quality of lasting professional integration (expected length of work contract, expected career development)*

B4.6 Impact of the proposed outreach activities*

B5 Ethical Issues – (no page limit)

End Page

*Sub-criteria to be developed in the light of the principles of the "European Charter for Researchers" and the "Code of Conduct for the Recruitment of Researchers".



B1 Scientific And Technological Quality
B1.1 Research and technological quality, including any interdisciplinary and multidisciplinary aspects of the proposal

Outline the research objectives against the background of the state of the art, and the results hoped for. Give a clear description of the state-of-the-art of the research topic. Describe the scientific, technological or socio-economic reasons for carrying out further research in the field covered by the project. If relevant, provide information on interdisciplinary / multidisciplinary and/or intersectorial aspects of the proposal.
B1.2 Appropriateness of research methodology and approach

For each objective explain the methodological approach that will be employed in the project and justify it in relation to the overall project objectives. When any novel methods or techniques are proposed, explain their advantages and disadvantages.
B1.3 Originality and innovative nature of the project, and relationship to the 'state of the art' of research in the field

Explain the contribution that the project is expected to make to advancements within the project field. Describe any novel concepts, approaches or methods that will be employed.
B1.4 Timeliness and relevance of the project

Describe the appropriateness of the research proposed against the state of the art and outline the benefit that will be gained from undertaking the project at Community level and how the fellowship will contribute to enhance EU scientific excellence and reintegrate the researcher.
B2 Researcher
B2.1 Research experience

The applicant must present a comprehensive description of his/her research experience.
B2.2 Research and technological quality of previous research

Outline the major achievements gained within the research activities. These may also include results in the form of funded projects, publications, patents, reports, invited participation in conferences etc. To help the expert evaluators better understand the level of skills and experience it is advisable to write a short description (250 words) of a maximum of three of the major accomplishments mentioning the purpose, results, skills acquired, derived applications etc.
B2.3 Independent thinking and leadership qualities

Describe the activities that reflect initiative, independent thinking, project management skills and leadership, since these are qualities that will be taken into account in the evaluation. Outline the potential for future development of the applicant.
B2.4 Match between the fellow's profile and project.

Applicants must prove that their skills acquired during their research activities would be suitable for the project proposed.

B2.5 Benefit to the career of the researcher from the period of integration

Explain how the period of integration will benefit the researcher's career and how the potential professional integration will be achieved (expected length of work contract, expected career development).
B2.6 Curriculum Vitae

A scientific/professional CV must be provided and should mention explicitly:
- academic achievements
- list of research publications (in the 3 previous years)
- list of participation in research projects
- list of participation in conferences, workshops…(in the 3 previous years)
- list of other professional activities
- any other relevant information.

B3 Implementation
B3.1 Quality of host organisation, including adequacy of infrastructures/facilities

The host institution must explain the level of experience on the research topic proposed, including all international collaborations. Information provided should include participation in projects, publications, patents and any other relevant results. Information on the capacity to provide training in complementary skills that can further aid the fellow in the integration period and beyond should be included. The host needs to specify what are the infrastructures available and whether these can respond to the needs set by the execution of the project
B3.2 Feasibility and credibility of the project, including work plan

The applicant and the host institution should provide information on how the implementation and management of the fellowship will be achieved, mainly the type of work agreement to be provided, the length and the full time dedication. The experts will be examining the practical arrangements that can have an impact on the feasibility and credibility of the project. A contingency plan, e.g. alternative activities, should be mentioned.
B3.3 Management: Practical arrangements for the implementation and management of the research project

Provide a work plan that includes the goals that can help assess the progress of the project. Mention the arrangements made in terms of supporting the integration phase of the fellow providing a career development plan where applicable.Where appropriate, describe the approach to be taken regarding the intellectual property that may arise from the research project

In addition, the host institution is requested to provide an indicative budget covering the duration of the project and related to its implementation and to the planned research activities. This indicative breakdown of costs should refer to the overall total costs of the project, regardless of the source of funding, including the expected EU contribution and the host's own budget, with no distinction (preferably using a table):


  • Salary of the researcher

Other salary costs (e.g. assistants, technicians)

Travel costs

Consumables

Management activities

Overheads

Others (to be listed where applicable)
As the project must be described in full regardless of the source of funding, the relevance of the EU financial contribution for the implementation of the project itself should be clearly highlighted.

B3.4 Dissemination and exploitation of results

This section should include a list of planned dissemination activities, such as publications, conferences, workshops, and websites.

B4 Impact

B4.1 Potential of transferring knowledge to the host organisation

Outlinethe capacity for transferring the knowledge previously acquired the host
B4.2 Capacity to develop lasting cooperation and collaboration with the other countries

Describe the potential for developing lasting cooperation with other countries' research organisations.
B4.3 Contribution to scientific excellence by attracting a first class researcher

Describe how the integration grant will contribute to enhancing EU scientific excellence and any significant improvement in his/her employment condition or career prospects.



B4.4 Contribution to European excellence and European competitiveness

Outline the benefit that will be gained from undertaking the project at Community level and how the integration grant will contribute to enhance EU competitiveness
B4.5 Potential and quality of lasting professional integration (expected length of work contract, expected career development)

Describe prospects for professional integration and for long-term stability for the researcher.
B4.6 Impact of the proposed outreach activities2

In order to promote communication between the scientific community and the general public and increase awareness of science, various outreach activities should be outlined in this section. For the planned outreach activities (such as articles in non-specialised press, public talks, workshops for teachers/students, science fairs, etc), their expected impact should be explained in the proposal.
B5 Ethical Issues

Ethics is central to scientific integrity, honesty and clarity of science. It is considered essential by the REA and the European Commission in the research activities that it funds or carries out itself. This means that in any proposal submitted to the 7th Framework programme, ethics issues must be identified and addressed. Proposals that pose ethics concerns will be flagged. If some aspects are incomplete, clarification may be sought, but this will cause delays in the application process.

Considering ethics issues from the concept stage of a proposal enhances the quality of research. Applicants should take time to consider the benefit/burden balance of each work package; consider the impact of the research, not only in terms of scientific advancement, but also in terms of human dignity and social and cultural impact; consider elements such as the ethics and social impact of the research and whether there is a balance between the objectives and the means.
Ethical review and the reviewers

Ethical reviews aim to prevent Community funding being used for research activities that contravene fundamental rights.

  • Reviewers are selected on the basis of their expertise.

Reviewers must first register online on CORDIS.

Reviewers have a wide range of skills. They include doctors, biologists and clinicians, ethicists, lawyers.

Gender balance is promoted.

Reviewers come from the European Union and other countries.

Every proposal gets a report outlining the views of the reviewers. No marks are given, but if the proposal is unclear on ethical issues, clarification may be asked for.
Ethical review is automatic if a proposal includes:

  • interventions on human beings;

the use of human embryonic stem cells (hESC); and/or

the use of nonhuman primates.

An Ethical Review may be necessary if the proposal is flagged by the expert reviewers as raising specific ethical issues.
Main Ethical Issues that MUST be addressed

  • Informed consent

Human embryonic stem cells

Privacy and data protection

Use of human biological samples and data

Research on animals

Research in developing countries

Dual use
Areas excluded from funding

    1. Research activity aiming at human cloning for reproductive purposes.

Research activity intended to modify the genetic heritage of human beings which could make such changes heritable (research related to cancer treatment of the gonads can be financed).

Research activities intended to create human embryos solely for the purpose of research or for the purpose of stem cell procurement, including by means of somatic cell nuclear transfer.
Major Changes from FP6 to FP7

The Ethical Review will be carried out on the proposal as it is submitted.

  • No additional information will be requested at Ethical Review.

Drafts of Information Sheet and Consent Form have to be submitted.

No need to submit copies of legislation.
Informed Consent

When is it needed?

  • When children are involved

Healthy volunteers

Human genetic material

Human biological samples

Human data collection
What must be in a Consent form?

  • A statement that this is a research project.

The purpose of the research, the duration, procedures to be used and identification of any experimental procedure.

A description of the foreseen risks and benefits to be included.

A statement describing the extent to which confidentiality of records identifying the subject will be maintained.

A disclosure of any alternative procedures that might be beneficial.

For research involving more than minimal risk, an explanation as to whether there are any treatments or compensation if injury occurs and if so what they consist of or where further information can be obtained.

Identity of the contact person for answers to questions about the research and research subject’s rights, and whom to contact in the event of injury to the subject.

A statement that participation is voluntary, withdrawal from the research can be undertaken at any time without loss of benefits which the subject is otherwise entitled to.
How to deal with informed consent in practice?

Ensure that:

it excludes vulnerable persons, prisoners, mentally impaired persons, severely-injured patients, very young children, but avoid lost opportunities for these persons. The framework should guarantee their participation (notion of surrogate legal/ therapeutic representative);

you address the fact that people rarely recall what they have agreed upon when signing an informed consent form.
Privacy and data protection

Privacy problems exist wherever uniquely identifiable data relating to a person is collected or stored, in digital form or otherwise. Improper disclosure control can be the root cause for privacy issues.
Data affected by privacy issues

  • Health Information

Financial and Genetic information

Criminal justice

Location information

Data privacy/sharing data while protecting identifiable information

How to address Data protection and Privacy?

  • Describe the procedures for informed consent confidentiality.

Inform consent for duration and limited purposes.

Code or anonymise banked biomaterial, security for storage and handling and make sure it is lawfully processed.

Check for accuracy, and security. Check for data transferred abroad unprotected.
Dual use

Dual use is a term used to refer to technology which can be used for both peaceful and military aims.
Double Standards

The issues at stake when conducting research in Other third Countries are linked with applying the same criteria to other cultures. This implies that you take into account the wide disparities in health systems, the burden of disease, the level of literacy and the research and ethics infrastructures.
Human Embryonic Stem Cell Research (hesc)

Research proposals that will involve human embryonic stem cells (hESC) will have to address all the following specific points:


  • the applicants should demonstrate that the project serves important research aims to advance scientific knowledge in basic research or to increase medical knowledge for the development of diagnostic, preventive or therapeutic methods to be applied to humans;

the necessity to use hESC in order to achieve the scientific objectives set forth in the proposal. In particular, applicants must document that appropriate validated alternatives (in particular, stem cells from other sources or origins) are not suitable and/or available to achieve the expected goals of the proposal. This latter provision does not apply to research comparing hESC with other human stem cells;

the applicants should take into account the legislation, regulations, ethical rules and/or codes of conduct in place in the country(ies) where the research using hESC is to take place, including the procedures for obtaining informed consent;

  • the applicants should ensure that for all hESC lines to be used in the project were derived from embryos

    • of which the donor(s)' express, written and informed consent was provided freely, in accordance with national legislation prior to the procurement of the cells;

that result from medically-assisted in vitro fertilisation designed to induce pregnancy, and were no longer to be used for that purpose;

of which the measures to protect personal data and privacy of donor(s), including genetic data, are in place during the procurement and for any use thereafter. Researchers must accordingly present all data in such a way as to ensure donor anonymity;

of which the conditions of donation are adequate, and namely that no pressure was put on the donor(s) at any stage, that no financial inducement was offered to donation for research at any stage and that the infertility treatment and research activities were kept appropriately separate
Elements for a good approach

  • Provide for Ethics Responsibility at the level of Work-Package Leadership.

Include a flowchart of the Ethics review process within the partnership.

Include an appropriate periodic report on ethics.

Ethics consideration is reflected in the structure of the proposal.

Include an Ethics Standing Committee or at least a periodic monitoring for ethics.

Include a Work Package on Ethics (if relevant).

Specifically include: Insurance of participants, Conflict of interest, Incidental findings.

The content of the Ethics part of the proposal should reflect that the issue was thought about thoroughly.

Address possible ethical issues, even if to justify that they are not applicable, give justification.

Justify the choice of animals, estimate the numbers.

Take into account data, data transfer, banks, collecting samples, future clinical trials.
Research on Animals

  • Address the question of animals by explaining your choices of species.

Make a detailed and convincing explanation for the application of the 3Rs: Reduction, Replacement, Refinement.

Justify species and give an estimate of numbers of animals you will use.

Refer to humane end points and pain suffering.

Describe what happens to the animals after the research experiments.

Check for alternatives.
For More Information

Guide for Applicants and Ethics Review guidance: http://cordis.europa.eu/fp7/dc/index.cfm

Experts’ registration: https://cordis.europa.eu/emmfp7/

Ethics Review: http://cordis.europa.eu/fp7/ethics_en.html



Research on Animals: http://www.nc3rs.org.uk/category.asp?catID=3

http://www.vet.uu.nl/nca/links/databases_of_3r_models
Include the Ethical issues table below. If you indicate YES to any issue, please identify the pages in the proposal where this ethical issue is described. Answering 'YES' to some of these boxes does not automatically lead to an ethical review. It enables the independent experts to decide if an ethical review is required. If you are sure that none of the issues apply to your proposal, simply tick the YES box in the last row.
(No maximum length for Section B.6: Depends on the number of such issues involved)
Note: Only in exceptional cases will additional information be sought for clarification, which means that any ethical review will be performed solely on the basis of the information available in the proposal. Projects raising specific ethical issues such as research intervention on human beings3; research on human embryos and human embryonic stem cells and nonhuman primates are automatically submitted for ethical review.
To ensure compliance with ethical principles, the Commission/REA will undertake ethical audit(s) of selected projects at their discretion. A dedicated website that aims to provide clear, helpful information on ethical issues is now available at: http://cordis.europa.eu/fp7/ethics_en.html. The site includes guidance on privacy and data protection, developing countries, informed consent procedures, etc.

ETHICAL ISSUES TABLE
(Note: Research involving activities marked with an asterisk * the left column the table below will be referred automatically to Ethical Review)


 

Research on Human Embryo/ Foetus

YES

Page

*

Does the proposed research involve human Embryos?

 

 

*

Does the proposed research involve human Foetal Tissues/ Cells?

 

 

*

Does the proposed research involve human Embryonic Stem Cells (hESCs)?

 

 

*

Does the proposed research on human Embryonic Stem Cells involve cells in culture?

 

 

*

Does the proposed research on Human Embryonic Stem Cells involve the derivation of cells from Embryos?

 

 




I CONFIRM THAT NONE OF THE ABOVE ISSUES APPLY TO MY PROPOSAL










 

Research on Humans

YES

Page

*

Does the proposed research involve children?

 

 

*

Does the proposed research involve patients?

 

 

*

Does the proposed research involve persons not able to give consent?

 

 

*

Does the proposed research involve adult healthy volunteers?

 

 

 

Does the proposed research involve Human genetic material?

 

 

 

Does the proposed research involve Human biological samples?

 

 

 

Does the proposed research involve Human data collection?

 

 




I CONFIRM THAT NONE OF THE ABOVE ISSUES APPLY TO MY PROPOSAL










 

Privacy

YES

Page

 

Does the proposed research involve processing of genetic information or personal data (e.g. health, sexual lifestyle, ethnicity, political opinion, religious or philosophical conviction)?

 

 

 

Does the proposed research involve tracking the location or observation of people?

 

 




I CONFIRM THAT NONE OF THE ABOVE ISSUES APPLY TO MY PROPOSAL










 

Research on Animals

YES

Page

 

Does the proposed research involve research on animals?

 

 

 

Are those animals transgenic small laboratory animals?

 

 

 

Are those animals transgenic farm animals?

 

 

*

Are those animals non-human primates?

 

 

 

Are those animals cloned farm animals?

 

 




I CONFIRM THAT NONE OF THE ABOVE ISSUES APPLY TO MY PROPOSAL










 

Research Involving Developing Countries

YES

Page

 

Does the proposed research involve the use of local resources (genetic, animal, plant, etc)?

 

 

 

Is the proposed research of benefit to local communities (e.g. capacity building, access to healthcare, education, etc)?

 

 




I CONFIRM THAT NONE OF THE ABOVE ISSUES APPLY TO MY PROPOSAL









 

Dual Use

YES

Page

 

Research having direct military use

 

 

 

Research having the potential for terrorist abuse

 

 




I CONFIRM THAT NONE OF THE ABOVE ISSUES APPLY TO MY PROPOSAL









ENDPAGE


PEOPLE

MARIE CURIE ACTIONS

Marie Curie Career Integration Grants

Call: FP7-PEOPLE-2011-CIG

PART B
PROPOSAL ACRONYM”

1 Literature should be listed in footnote, font size 8 or 9.

2 Sub-criteria to be evaluated in the light of the principles of the 'European Charter for Researchers’ and the ‘Code of Conduct for the Recruitment of Researchers'.

3 Such as research and clinical trials, involving invasive techniques on persons (e.g. taking of tissue samples, examinations of the brain).

Part B - Page X of Y





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