National Archives and Records Administration
Assistant Archivist for Presidential Libraries
National Archives and Records Administration
Jay E. Hakes
Director of Jimmy Carter Library & Museum National Archives and Records Administration
Inquiries should be addressed to: Jimmy Carter Library 441 Freedom Parkway Atlanta, Georgia 30307
Updated March 2010
While President, I sought to make my administration the most open in history. Secrecy is necessary at times, but this should not be assumed to protect officials from public scrutiny. I maintain my conviction that in our government of the people, for the people, and by the people, the people have the right and the need to know what their government is about.
It is now my goal to open to historians, as soon as possible, the massive collection of the records of my administration. (From the Foreword, p. v, of the Public Papers of the Presidents,Jimmy Carter, 1980-81, Vol. III)
CONTENTS FOREWARD 4
USE OF MATERIAL……………………………………………………….5 COPYRIGHT……………………………………………………………….6
CITINGCARTERLIBRARYMATERIAL………………………………..6 DONATED CARTER LIBRARY MATERIAL…………………………....8
JIMMY CARTER PRE-PRESIDENTIAL………………………….8
JIMMY CARTER POST-PRESIDENTIAL………………………..8
JIMMY CARTER PRESIDENTIAL………………………………..8
WHITE HOUSE CENTRAL FILE…………………………..9
STAFF OFFICE FILES…………………………………….12
FROM THOSE OTHER THAN JIMMY CARTER……………...15
FEDERAL RECORDS…………………………………………………...20 ORAL HISTORIES……………………………………………………….22 AUDIOVISUAL MATERIAL……………………………………………..34 PRINTED MATERIAL…………………………………………………...35 MUSEUM HOLDINGS…………………………………………………..36
The Jimmy Carter Library is one of ten Presidential Libraries administered by the National Archives and Records Administration. Like the other Libraries, it was built with private funds and then donated to the United States, to be operated thereafter by the government. Unlike the other Libraries, it does not stand alone as a separate building, but is part of the Carter Presidential Center, which includes the Office of Jimmy Carter, the Carter Center of Emory University, and several other private organizations.
The building was dedicated and the museum portion of the Library opened to the public on October 1, 1986. In late January 1987, the Research Room was opened. Thus only six years after President Carter left office, the first of his materials as President were opened to researchers. This is a record of access without equal in any other country in the world.
The Research Room is open to all researchers who have a need to use our unique resources on an equal basis (those under sixteen years of age must be accompanied by an adult). Since its opening it has served a variety of students, scholars, teachers, journalists, lawyers, government officials and other citizens whose research interests brought them here.
The Library's purpose is to collect, preserve, and make available to the public the historical materials that tell the story of the presidency of Jimmy Carter. The White House materials of the President and Mrs. Carter and their staff, donated to the National Archives in 1981, form the core of the Library's resources. This publication focuses primarily on these White House materials. However, other collections that further illumine that period of history have been added to the holdings, and periodically new materials are acquired. From time to time this publication will be updated to include those additions.
It is the hope of the staff at the Jimmy Carter Library that this publication will be of assistance to researchers and that we will be able to provide the best possible assistance within budgetary and other constraints. We solicit and welcome any and all suggestions that will help us improve our services to the public.
USE OF MATERIAL
The Jimmy Carter Library actively solicits material of Jimmy and Rosalynn Carter, material of major figures in the Carter administration or among the Carters' political or close personal friends, material of similar figures of secondary importance when they document significant aspects of the Carter administration, and material of President Carter's family.
The Carter Library Research Room is open from 8:30 AM to 4:30 PM, Monday through Friday, except federal holidays. The Carter Library is available for the research use of any adult requiring the unique material contained in the Library. Children under sixteen years of age must be accompanied by an adult.
The initial research visit begins with an interview by a Carter Library staff member. The researcher is required to fill out an application and present photographic identification. Access may be denied if the Library's unique material is not required or if the researcher does not agree to abide by the rules and regulations for use established by the National Archives and Records Administration. The orientation interview also includes a discussion of the material available on the researcher's topic.
Research assistance can often be provided by telephone or mail. Staff members will provide information about Library holdings, copies of specific documents, and answers to specific questions. Staff members may not conduct research, select items for duplication, or review manuscripts. Researchers are often referred to local universities or public libraries if the information sought is not exclusively available at the Carter Library.
Not all material at the Library is available for research. Staff members must arrange, describe, preserve, and review for restrictions before material may be opened for research. Restrictions include national security regulations, federal agency restrictions, and access provisions in deeds of gift for donated material.
Open collections are clearly identified on the pages that follow, but open collections normally do include items that have been withdrawn for one of the reasons mentioned above. Researchers will find lists of all restricted items within the folders of open material.
All open material has been described for researchers in finding aids created in accordance with standard archival practice. Many of the finding aids can be loaned directly to researchers by mail. The staff may also be able to provide information concerning material available on specific topics.
The Carter Library is located approximately fifteen miles from Atlanta's Hartsfield International Airport and about three miles from downtown Atlanta. Public transportation is available in Atlanta. Lodging is abundant, but generally not near the Library. Each researcher is asked to give the Library a few days notice of the first research visit, and inquiries concerning the latest lodging and transportation information can be answered at that time.
The United States copyright law (P.L. 94-553, effective January 1, 1978) extends statutory rights of authorship to unpublished works, which were previously protected by literary property rights under common law. Such works do not have to be registered with the Copyright Office to receive protection under the law.
In general, the law provides copyright protection for a term of the life of the author plus 50 years. Unpublished and uncopyrighted works created before January 1, 1978, are covered as of that date by this same provision and are protected at the minimum until December 31, 2002. Works already in the public domain and work prepared by U. S. Government employees as part of official duties are not protected by copyright.
Researchers are advised that copyright gives to the author the sole right of publication and descends to heirs for the term of the copyright, regardless of the ownership of the physical embodiment of the work. Persons wishing to publish any unpublished writings included in the papers of the Library should obtain permission from the holder of the copyright. Permission to reproduce copyrighted materials in the library’s still photograph, motion picture, cartoon, and oral history collections must also be obtained from the copyright holder.
If names of the copyright holders are known to the library, they will be furnished upon request. Some individuals who have given their papers to the library have dedicated their literary property rights or have transmitted their copyrights to the U. S. Government.
The copyright law provides for “fair use” of copyrighted materials without the permission of the copyright holder. Fair use encompasses scholarship and research, although the extent of such use is bounded by limitations on quotation and reproduction.
CITING CARTER LIBRARY MATERIAL It is extremely important that researchers employ an adequate form of footnote citation. A clear, consistent form of citation will assist the Carter Library staff in finding the document for a
researcher who wishes to re-examine it or for other researchers who wish to see it. Regardless of footnote style, each citation should contain these elements:
Type of document; names of sender and recipient or title of document; date; folder title; *box number; collection title; Jimmy Carter Library.
*Note:Do not identify a document solely by box number. These numbers are subject to change.
White House Central File, Subject File: Memo, Bob Lipshutz and Stu Eizenstat to President Carter, 3/23/79, "CA 7 Ex." folder, Box CA-14, WHCF-Subject File, Jimmy Carter Library.
White House Central File, Name File:Letter, Reid Bondurant to President Carter, 2/15/77, "Bondurant" folder, WHCF-Name File, Jimmy Carter Library.
Correspondence Tracking: Letter, Sharon Slepicka to Eugene Eidenberg, 8/29/80, File No. 077387, Box 211, WHCFCorrespondence Tracking, Jimmy Carter Library.
White House Staff Office Files:Memo, Jody Powell to Frank Moore, 6/22/77, "Memoranda--Moore, Frank, 1/28/77-6/22/77 [CF, O/A 55]" folder, Box 46, Jody Powell's Files, Jimmy Carter Library.
Donated Historical Material from those other than Jimmy Carter: List, Organizations Endorsing SALT II, 11/9/79, "Carter Administration Efforts" folder, Box 3, George D. Moffett Collection, Jimmy Carter Library.
Federal Records: Bob Kuttner's Position Description, "Staff Descriptions" folder, Box 1, Records of the National Commission on Neighborhoods, RG 220, Jimmy Carter Library
Oral Histories:Hedley Donovan Interview, 8/14/80, White House Staff Exit Interviews, p. 10, Jimmy Carter Library. Audiovisual Materials:
Audiovisual Materials: Film, "Bill Sign; Rhodesia Chrome," 3/18/77, 87/00360-7M-0330, U.S. Naval Photographic Center Collection, Jimmy Carter Library.
Audiotape, "Remarks of the President upon Arrival at Orly Airport," 1/4/78, PRESUS Tape No. 522, White House Communications Agency Collection, Jimmy Carter Library.
For photographs, please use the following credit line:Courtesy: Jimmy Carter Library.
DONATED HISTORICAL MATERIAL
Jimmy Carter Pre-Presidential/ President’s File|White House Central Files|StaffS/ Donated Historical Material From Others
An asterisk (*) indicates that a collection has been opened for research in whole or in part.
JIMMY CARTER PRE-PRESIDENTIAL *Pre Presidential Papers, 1962-1975 This early material was transferred to the Georgia State Archives along with the 1976 presidential campaign material and later transferred to the Carter Library. This collection consists of papers from his state senate campaign; some material from his state senate term; the 1966 and 1970 gubernatorial campaign papers; material from his term as Chairman of the Sumter County Board of Education; papers from the West Central Georgia Planning and Development Association; material from Carter’s term as District Governor of the Lions Club; and some material from his tenure as the 1974 Congressional Campaign Chairman. Jimmy Carter's official records as Governor of Georgia are available for research at the Georgia Department of Archives and History, 5800 Jonesboro Road, Morrow, Georgia 30260. 35 linear feet.
*1976 Committee to Elect Carter/Mondale Papers, 1973-1976
This material is fairly substantive in size, although much of the material includes campaign budget and finance records containing a vast amount of ledgers and computer print-outs. Open material consists of the files of the Issues Offices, headed by Stuart Eizenstat; and the Campaign Director’s Office, headed by Hamilton Jordan. 1,455 linear feet; 138 linear feet available for research. Balance unprocessed and not available for research.
*Carter Family Papers, 1940-1976
This collection contains a wide range of pre-presidential documents which have been personally transferred to the library by Jimmy and Rosalynn Carter over the last twenty years. Material
includes Carter’s Naval Academy records; personal letters to family members; schoolwork and report cards, gubernatorial campaign material; Governor Carter’s personal working files;
Rosalynn Carter’s gubernatorial correspondence and events files; some state senate files, an early speech file; family photograph albums; Carter Warehouse records; and a substantial
amount of 1976 campaign material. 208 linear feet; 26 linear feet available for research. Balance not available pending processing.
JIMMY CARTER POST-PRESIDENTIAL(unavailable pending processing): Although the Library is in possession of hundreds of feet of material from the post-Presidential period, the material has not been processed and is unavailable for research.
JIMMY CARTER PRESIDENTIAL
*Staff Secretary's File, 125 linear feet
This file includes one series titled the Presidential Handwriting File, which is actually the President's outbox, complete with the President's handwritten annotations. Not all of the items President Carter saw are included (it is particularly weak on foreign and military policy), but the series is the most accurate reflection of the President's daily paperwork. The series is chronologically arranged.
*Susan Clough File, 26 linear feet
Susan Clough served as personal secretary to Jimmy Carter for many years, including the period he was President. She retained material that she was instructed or believed might be of recurring interest to the President.
*Plains File, 17 linear feet
In December, 1982, President Carter transferred to the Carter Library staff this material which he had taken from the White House back to his home in Plains. Presumably used in writing Keeping Faith,most of this material consists of briefing books and correspondence.
White House Central Files
The White House Central Files consist of material filed by the approximately twenty-five professional staff members in what is currently known as the White House Office of Records Management. Most offices in the White House utilized the White House Central File for some of their filing. Modified through the years by the Central File staff, the filing system is complex, but easy to use.
*White House Central Files Subject File
The Subject File is the primary filing system of the White House Central Files. The alphanumeric filing scheme allows a document and related attachments to be filed under the subject heading most appropriate for the document, while cross-reference copies of just the first page are placed in other subject categories or the Name File. 560 linear feet.
The primary subject categories and amount of material they contain are listed below. There are normally many numerical sub-categories within these primary subject categories that facilitate the location of a document on a particular topic.
The Name File contains primarily cross-references into the Subject File. It is arranged alphabetically by name of individuals and organizations. A single document may appear several places in the Name File, cross-referenced by name of author of the document and by names of people and organizations mentioned in the document. This file is processed only on request. Please contact the Library with your requests for names to be processed prior to coming to do research. 1634 linear feet.