Grantmaking Procedures – Illinois Office I. Introduction



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U.S. TRUST
Philanthropic Solutions

Grantmaking Procedures – Illinois Office


I. INTRODUCTION
Bank of America, N.A. serves as trustee, co-trustee, or agent to numerous private foundations. Many of these foundations are managed by U.S. Trust. The donors of several of the foundations managed by the Illinois office have granted fairly broad discretion to U.S. Trust to design and execute a charitable grantmaking program to support nonprofit organizations serving vital community needs.
Working with either an internal distribution committee or in conjunction with a co-trustee, family member, advisory committee, or external advisor, we carefully evaluate grant proposals to ensure that meaningful grants are awarded in accordance with the philanthropic mission of each foundation. We have prepared these grantmaking guidelines as a tool to help the nonprofit community better understand the grantmaking goals and grant application process for these foundations.
The majority of grants are awarded in Illinois. However, please review Section IV of these guidelines to learn more about the various foundations and their geographic focus areas.





For information on submitting progress reports or final reports, please see pages 3, 4 & 5.



II. PHILANTHROPIC GOALS
Program Focus Areas
Through our support of charitable organizations, we seek to positively impact the lives of the traditionally underserved within our communities. Because each foundation has a unique charitable giving area, we ask that you please refer to our website, www.bankofamerica.com/grantmaking, to learn more about the program focus areas. You can navigate to all of these foundations using the Find a Foundation search feature, and then you can research each respective Foundation Detail page for further details and giving preferences of the foundations.
Type of Support
Some foundations have restrictions on the type of support (operating, program, etc.) that can be provided. The majority of grants are 1 year in duration. However, to better support the capacity of nonprofit organizations, some of the foundations will consider multi-year funding requests.

Please visit our website to learn more about the giving preferences and restrictions. As mentioned above, you can navigate to all of these foundations using the Find a Foundation search feature and then research each respective Foundation Detail page for further details and giving preferences of the various foundations.



Grantee Lists
You may review each foundation’s most recent list of grantees in the ‘Grant History’ section of each Foundation Detail page. The Foundation Center (www.foundationcenter.org) provides interactive Foundation Maps as part of their eGrant Reporting Program. When you select the Grant History link on each of our Foundation Details pages, please review the Foundation Center’s FAQ section to learn more about how to navigate the Maps.

III. APPLICATION PROCEDURES
The Illinois office currently manages a number of separate discretionary foundations, each with its own mission statement and funding parameters. However, we have streamlined the application process. The first step in the application process is to select a foundation toward which to apply. This requires that you determine if there is a match in your organization’s work with the funding parameters of any of the foundations.
Before You Apply
Before you start the application process, we recommend that you thoroughly research the information provided at www.bankofamerica.com/grantmaking. The website provides detailed information about each foundation, and the Find a Foundation search feature may assist you further in selecting the various foundations. Specifically, we recommend that you thoroughly read the Foundation Detail pages, which are 1-page summaries on each foundation, and the Frequently Asked Questions (FAQ) tab which provides helpful overview information. After exploring our website, you should be able to determine:


  1. An appropriate foundation by entering the Area Served and/or Program Type preference(s) in the search filter.

  2. If your organization in fact meets the geographic and/or programmatic parameters of the specific foundation. Please refer to Section IV for brief details about the geographic focus area(s) and proposal due dates of each foundation.

  3. The proposal deadline of the specific foundation, ensuring that your complete proposal is submitted at the appropriate time of the year.



Submitting an Application
Please note: All of the Illinois foundations, with the exception of the Elizabeth Morse Genius Charitable Trust, have moved to an online grant application process.
Please review the foundation detail pages at www.bankofamerica.com/grantmaking. On each foundation’s detail page you will find the mission, guidelines, regional procedures, the online application help document and the ‘Apply now’ link. Please submit online applications by 11:59 p.m. on the day of the foundation’s deadline date. If the application deadline date falls on a weekend or holiday, proposals must be submitted on the prior business day.
The Elizabeth Morse Genius Charitable Trust has a two-step process for applying for a grant beginning with a Letter of Inquiry. As noted above, this trust does not have an online application process. Visit http://www.emgeniustrust.org/imglib/GrantApplicationGuidelines.pdf for more details.
Grant Updates and Reports
If your organization is awarded a grant, a Post Grant Evaluation Report will be required within 1 year of the grant application date. For the foundations noted below, we prefer that you use our post grant evaluation form on pages 4 & 5.
The report should be submitted to the appropriate contact listed on page 7. Please feel free to include pertinent program reports, newsletters, and funding announcements with your final report. Organizations receiving a multi-year award are required to submit reports annually up until the end of the grant term.
Alfred Bersted Foundation

Grace Bersted Foundation

Henrietta Lange Burk Fund

Carl R. Hendrickson Family Foundation

Marion Gardner Jackson Charitable Trust

Colonel Stanley R. McNeil Foundation

Edward N. & Della L. Thome Memorial Foundation

Montgomery Ward Foundation

Herbert A. and Adrian W. Woods Foundation

Please note: The Elizabeth Morse Genius Charitable Trust and the Dr. Ralph and Marian Falk Medical Research Trust have alternative final report formats. Details of the final report requirements for these two foundations will be stated in the grant award letter.

Illinois Post Grant Evaluation Report

U.S. Trust - Philanthropic Solutions

Agency name/grantee: _________________________________________________________________
Name of Foundation: _________________________________________________________________
We look forward to receiving a report on the progress of the funded program within one year of the grant APPLICATION date. Please include brief responses to the following questions:
1. How did you fulfill the goals set by your organization in the grant application?

2. What are the lasting benefits of the project?


3. What problems did you encounter during the course of this project?

4. Please provide an itemized income and expense summary for the total project. Please

indicate specific sources of all income. If there is a remaining grant balance, please explain here.

5. If this project is on-going, please list the sources for future funding.

6. What are the specific plans, if any, for continuing the work started by this project?


Grant Expenditures

Please provide an itemized breakdown of grant expenditures.


Amount Awarded $__________________ Date of Award: __________________________
Item/Program/Service Expenditure Amount
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
Total Spent:_____________________________ Remaining Balance:_____________________________

Prepared by:_____________________________ _______________________________________



Print Name Signature
Title: ___________________________________ Date:_________________­­_________________

IV. LIST OF FOUNDATIONS
Below is a full list of the discretionary foundations managed by the Illinois office with geographic focus areas, corresponding application deadlines and decision dates. Please note that all of the foundations in the IL office have moved to an online proposal application process with the exception of the Elizabeth Morse Genius Charitable Trust.


Name of Foundation

Geographic Focus of Foundation

Application Deadline*

Decision Date

Elizabeth Morse Genius Charitable Trust www.emgeniustrust.org

IL* (Chicago & Cook County)

Rolling

Within 3-4 months of submission

G. A. Ackermann Memorial Fund

IL* (Chicago)

NY* (New York City)



January 15

June 1


June 30

December 31



Alfred Bersted Foundation

IL* (DeKalb, DuPage, Kane & McHenry Counties)

January 15

June 15


April 15

September 30



Colonel Stanley R. McNeil Foundation

IL* (Chicago Metropolitan Area)

February 1

June 1


June 30

November 30



A. Montgomery Ward Foundation

IL* (Chicago & Surrounding Communities)

April 15

October 15



June 30

December 31



Henrietta Lange Burk Fund

IL* (Chicago Metropolitan Area)

June 1

November 1



September 30

March 31


Edward N. & Della L. Thome Memorial Foundation

MD, MI, National

June 15, Rolling

December 31

Carl R. Hendrickson Family Foundation

IL

July 31

November 1

Grace Bersted Foundation

IL* (DuPage, Kane, Lake & McHenry Counties)

August 1

November 1

Marion Gardner Jackson Charitable Trust

IL* (Quincy, IL & surrounding communities)

August 31

November 15

Herbert A. and Adrian W. Woods Foundation

Saint Louis, MO*

September 1

December 31

Dr. Ralph and Marian Falk Medical Research Trust

IL, IN, IA, KS, MI, MO, OH, NE, ND, SD, WI, National* Special consideration given to research being conducted in the Midwest

The Falk Medical Research Trust grant review process is externally administered by The Medical Foundation, a division of HRiA.

The deadline is announced in July. For more information visit: http://www.hria.org/tmfservices/tmfgrants/falk.html



October

John C. Lasko Foundation Trust

National

September 30

Phase I Applicants will be notified of decisions in October

*Indicates a further geographic restriction

V. CONTACTS

Foundation Name
Alfred Bersted Foundation

Grace Bersted Foundation

Carl R. Hendrickson Family Foundation

Marion Gardner Jackson Charitable Trust

A. Montgomery Ward Foundation
Debra L. Grand ilgrantmaking@ustrust.com 1.312.828.2055

SVP, Sr. Philanthropic Relationship Manager



Dr. Ralph and Marian Falk Medical Research Trust

Elizabeth Morse Genius Charitable Trust

John C. Lasko Foundation Trust

Lauren MacDonald ilgrantmaking@ustrust.com 1.312.828.6763

SVP, Market Philanthropic Director

G. A. Ackermann Memorial Fund

Henrietta Lange Burk Fund

Colonel Stanley R. McNeil Foundation

Edward N. & Della L. Thome Memorial Foundation

Herbert A. and Adrian W. Woods Foundation

Srilatha Lakkaraju ilgrantmaking@ustrust.com 1.312.828.8166

VP, Philanthropic Relationship Manager

VI. FREQUENTLY ASKED QUESTIONS (FAQs)

The following FAQs provide Illinois-specific guidance, but we encourage you to also review the FAQ tab at www.bankofamerica.com/grantmaking for a complete understanding of the grantmaking process. On the FAQ tab, we provide more nationally oriented FAQs.



Grantmaking Process

  1. Which foundation should we choose? Do I need to direct my proposal to a particular one?

You will need to select a particular foundation to direct your application. Each of the foundations that our group manages has its own mission statement and funding parameters. Please research these foundations on our website first, and if you have further questions, please feel free to contact us.



  1. Who reviews my proposal and makes the final funding decision?

After the proposal is received, the Grants Manager will conduct a preliminary check to ensure it is complete and meets with the funding parameters for the foundation. If it is complete, a Foundation Officer will take the lead on reviewing the proposal, conducting site visits, and requesting any additional information if needed. We may also work with a co-trustee or advisory committee in conducting this review. Once the due diligence process is complete, the Foundation Officers and other staff meet to discuss the merits of all proposals and make preliminary staff recommendations in the context of all pending requests. These recommendations are then submitted to our Distribution Committee, which makes the final funding decisions.

Applying for a Grant


  1. How do I identify an appropriate dollar request?

Foundations consider several factors when reviewing a request. These include: the significance of the need being addressed by the organization/project, how effectively the organization is working toward meeting that need, the organization and/or project budget size, and the connection of the organization/budget to the foundation’s mission.


  1. Are there other funding opportunities in Illinois available from foundations beyond the 12 described in this document and on the website?

Yes. There are many private foundations managed at U.S. Trust and serviced by Philanthropic Solutions. We have provided background and application information for certain foundations where U.S. Trust associates are involved in the discretionary grantmaking aspect of managing the foundation.
For other foundations administered by the Illinois Philanthropic Solutions office, the donors may have elected to focus the grantmaking scope or manage the grantmaking process themselves. For instance, some foundations serve select program or geographic parameters where broader outreach is not appropriate at this time. Alternatively, other foundations may not accept unsolicited proposals or may have alternate forms of communication. Should you have questions about another foundation you know this office administers, please email ilgrantmaking@ustrust.com.
Please check back periodically, as additional foundations may be added to this site.





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