General Instructions for Completing the Annual Performance Report



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DEFINITIONS THAT APPLY

VETERANS UPWARD BOUND




Veterans Upward Bound Standard Objectives From the 2012 Competition



Academic Improvement on Standardized Test: X% of participants who completed their VUB educational program during the project year will improve their academic performance as measured by a standardized test taken before and after receiving services from the project.

Education Program Retention and Completion: X% of participants served during the project year will complete their VUB educational program by the end of the project year or remain enrolled in the program.

Postsecondary Enrollment: X% of participants who completed their prescribed VUB educational program in the project year (e.g., 2011–12) will enroll in a program of postsecondary education by the end of the next project year (e.g., 2012–13).

Postsecondary Completion: X% of participants who completed the VUB educational program in one project year (e.g., 2012–13) and who enrolled in a program of postsecondary education by the end of the next project year (e.g., 2013–14) will complete a program of postsecondary education within six project years (e.g., by project year 2018–19).

Veterans Upward Bound Performance Measures From the 2012 Competition


The success of the VUB Program is measured by the percentage of VUB participants who enroll in and complete postsecondary education. The following performance measures have been developed to track progress toward achieving program success:

  1. The percentage of VUB participants who enrolled in postsecondary education;

  2. The percentage of VUB participants who enrolled in a program of postsecondary education and who attained either an associate degree within three years or a bachelor’s degree within six years;

  3. The percentage of VUB participants who enrolled in a program of postsecondary education and who in the first year of postsecondary education placed into college-level math and English without need for remediation;

  4. The percentage of VUB participants who enrolled in a program of postsecondary education and who graduated on time –- within four years for the bachelor’s degree and within two years for the associate degree;

  5. The cost per successful participant.

Note: To assess the fifth performance measure on efficiency of the program, the Department will track the average cost, in Federal funds, of achieving a successful outcome, where success is defined as enrollment in postsecondary education by a VUB participant no later than one year after program completion.

Veteran means a person who—


  1. Served on active duty as a member of the Armed Forces of the United States for a period of more than 180 days and was discharged or released under conditions other than dishonorable;

  2. Served on active duty as a member of the Armed Forces of the United States and was discharged or released because of a service connected disability;

  3. Was a member of a reserve component of the Armed Forces of the United States and was called to active duty for a period of more than 30 days; or

  4. Was a member of a reserve component of the Armed Forces of the United States who served on active duty in support of a contingency operation (as that term is defined in section 101(a) (13) of title 10, United States Code) on or after September 11, 2001.

Ethnicity Category (Field #10)



Hispanic or Latino - A person of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish culture or origin, regardless of race.

Race Categories (Fields #11–15)



American Indian or Alaska Native - A person having origins in any of the original peoples of North and South America (including Central America), and who maintains a tribal affiliation or community attachment.
Asian - A person having origins in any of the original peoples of the Far East, Southeast Asia, and the Indian subcontinent. This area includes, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
Black or African American - A person having origins in any of the Black racial groups of Africa.
White - A person having origins in any of the original peoples of Europe, North Africa, or the Middle East.

Native Hawaiian or Other Pacific Islander – A person having origins in any of the original peoples of Hawaii or other Pacific islands such as Samoa and Guam.


Participant Eligibility (Fields #16–20)



Low-income individual means an individual whose family taxable income did not exceed 150 percent of the poverty level amount in the calendar year preceding the year in which the individual initially participated in the project. The poverty level amount is determined using criteria of poverty established by the Bureau of the Census of the U.S. Department of Commerce.
First-generation college student means an individual neither of whose natural or adoptive parents received a baccalaureate degree; or a student who, prior to the age of 18, regularly resided with and received support from only one natural or adoptive parent and whose supporting parent did not receive a baccalaureate degree.
High risk for academic failure includes veterans who:

  1. Have been out of high school or dropped out of a program of postsecondary education for five or more years;

  2. Have on standardized tests scored beneath the level that demonstrates a likelihood of success in a program of postsecondary education; or

  3. Meet the definition of an individual with a disability as defined in §645.6(b).

Select Project Services (Fields #33–36)




Field #33 (Basic Skills Development): Intensive basic skills development in those academic subjects required for successful completion of a high school equivalency program and for admission to postsecondary education programs.

Field #34 (Short Term Courses): Short-term remedial or refresher courses for veterans who are high school graduates but who have delayed pursuing postsecondary education.

Field #35 (Local Support): Assistance to veterans in securing support services from other locally available resources such as the Veterans Administration, State veterans agencies, veterans associations, and other State and local agencies that serve veterans.

Field #36 (Special Services): Special services that supplement the project’s instructional program in mathematics and science to prepare veterans for postsecondary education.

Fields 37-48 (Postsecondary Enrollment and Completion)


Provide postsecondary enrollment information only for those VUB participants who have left the program (either successfully completing VUB or not). Do not use dates of any postsecondary enrollment (or degree completion) prior to participation in VUB. If the participant has taken one or more non-credit postsecondary courses but is still participating in VUB (for example, if the student is taking a non-credit postsecondary English course but still completing preparatory work in other content areas in the VUB program), the participant should not be considered enrolled in postsecondary education. (Note that, as cited in field #26 [Participant Status], participants who enroll in a program of postsecondary education after leaving VUB will no longer be eligible to reenter the VUB program as of the 2014–15 project year.)
A participant is considered enrolled if he or she has completed registration requirements (excluding payment of tuition and fees) at the institution he or she is attending.

Postsecondary Remediation (Field #42)

For the purpose of APR reporting, remedial education courses in English/writing or mathematics are courses for college-level students lacking those skills necessary to perform college-level work at the level required by the institution.


Bachelor’s Degree Attained (Field #47)

A dual degree program is a program of study that awards an individual both the bachelor’s and a graduate degree upon successful completion of the program of study. For a student enrolled in such a program who has completed four years of postsecondary instruction, in field #47 grantees may use option 1 (“Yes, attained bachelor’s degree”) to indicate that the student has accomplished the equivalent of a bachelor’s degree, though a degree was not yet awarded.


CALCULATING POSTSECONDARY EDUCATION

ENROLLMENT COHORTS




If participant completed the VUB program in the 2012 project year…

…and enrolled in a PSE program in this date range

…within this academic year

…then the participant’s PSE enrollment cohort is…

September 1, 2012–August 31, 2013


September 1, 2012–July 31, 2013

August 1, 2012-July 31, 2013

2012 (grantee cannot select this year in 2014–15 APR)




August 1, 2013–July 31, 2014

Aug 1, 2013–July 31, 2014

2013 (grantee cannot select this year in 2014–15 APR)




August 1, 2014–September 30, 2014

August 1, 2014–July 31, 2015

2014 (Note: Grantees must report enrollment in 2014–15 APR if a cohort year is to be assigned to these participants.)




After September 30, 2014, or not yet enrolled

August 1, 2014–July 31, 2015

9999

October 1, 2012–September 30, 2013

October 1, 2012–July 31, 2013

August 1, 2012-July 31, 2013

2012 (grantee cannot select this year in 2014–15 APR)




August 1, 2013–July 31, 2014

Aug 1, 2013–July 31, 2014

2013 (grantee cannot select this year in 2014–15 APR))




August 1, 2014–September 30, 2014

August 1, 2014–July 31, 2015

2014 (Note: Grantees must report enrollment in 2014–15 APR if a cohort year is to be assigned to these participants.)




After September 30, 2014, or not yet enrolled

August 1, 2014–July 31, 2015

9999



If participant completed the VUB program in the 2013 project year…

…and enrolled in a PSE program in this date range

…within this academic year

…then the participant’s PSE enrollment cohort is…

September 1, 2013–August 31, 2014


September 1, 2013–July 31, 2014

August 1, 2013-July 31, 2014

2013 (grantee cannot select this year in 2014–15 APR)




August 1, 2014–July 31, 2015

Aug 1, 2014–July 31, 2015

2014 (Note: Grantees must report enrollment in 2014–15 APR if a cohort year is to be assigned to these participants.)




August 1, 2015–September 30, 2015

August 1, 2015–July 31, 2016

2015 (Note: Grantees must report enrollment in 2014–15 APR if a cohort year is to be assigned to these participants.)




After September 30, 2015, or not yet enrolled

August 1, 2015–July 31, 2016

9999

October 1, 2013–September 30, 2014

October 1, 2013–July 31, 2014

August 1, 2013-July 31, 2014

2013 (grantee cannot select this year in 2014–15 APR)




August 1, 2014–July 31, 2015

Aug 1, 2014–July 31, 2015

2014 (Note: Grantees must report enrollment in 2014–15 APR if a cohort year is to be assigned to these participants.)




August 1, 2015–September 30, 2015

August 1, 2015–July 31, 2016

2015 (Note: Grantees must report enrollment in 2014–15 APR if a cohort year is to be assigned to these participants.)





After September 30, 2015, or not yet enrolled

August 1, 2015–July 31, 2016

9999



If participant completed the VUB program in the 2014 project year…

…and enrolled in a PSE program in this date range

…within this academic year

…then the participant’s PSE enrollment cohort is…

September 1, 2014–August 31, 2015


September 1, 2014–July 31, 2015

August 1, 2014–July 31, 2015

2014 (Note: Grantees must report enrollment in 2014–15 APR if a cohort year is to be assigned to these participants.)




August 1, 2015–July 31, 2016

Aug 1, 2015–July 31, 2016

2015




August 1–September 30, 2016

August 1, 2016–July 31, 2017

2016 (grantee cannot select this year in 2014–15 APR)




After September 30, 2016, or not yet enrolled

August 1, 2016–July 31, 2017

9999

October 1, 2014–September 30, 2015

October 1, 2014–July 31, 2015

August 1, 2014–July 31, 2015

2014 (Note: Grantees must report enrollment in 2014–15 APR if a cohort year is to be assigned to these participants.)




August 1, 2015–July 31, 2016

Aug 1, 2015–July 31, 2016

2015




August 1, 2016–September 30, 2016

August 1, 2016–July 31, 2017

2016 (grantee cannot select this year in 2014–15 APR)




After September 30, 2016, or not yet enrolled

August 1, 2016–July 31, 2017

9999

[This document is dated January 2016.]



January 2016
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