Helen Keller Festival, Inc.
P.O. Box 28
Tuscumbia, Alabama 35674
January 4th, 2016
Dear Interested Food Vendor:
The Helen Keller Festival Board, Inc. is now accepting applications for the food sales at the 2016 Helen Keller Festival. DEADLINE FOR APPLICATIONS IS FRIDAY APRIL 29TH, 2016. Please read the guidelines carefully because we have made several changes this year.
Please read the enclosed information, complete the registration forms, and return them by Friday April 29th, 2016 to the following address:
Helen Keller Food Sales
Attn: Food Vendor Chairs
P.O. Box 28 Tuscumbia, AL 35674
Or you can email the form to firstname.lastname@example.org or email@example.com
Please remember the deadline for applications is Friday April 29th, 2016. After that date, the committee will select food vendors for the Helen Keller Festival. You will be contacted by May 14th, 2016 to let you know whether or not you have been selected to participate in this year’s festival.
We thank you for your time and look forward to working with you as a 2016 food vendor.
I look forward to working with you this year, and I thank you for your support and cooperation.
John Congleton & Tommy Bartek
Food Vendor Chair
Helen Keller Festival, Inc
2014 HELEN KELLER FESTIVAL FOOD VENDOR
REGISTRATION AND GUIDELINES
The annual Helen Keller Festival will be held June 24th – 26th 2016. The City of Tuscumbia has officially designated the Helen Keller Festival, Inc., as the producer of the Helen Keller Festival.
As in the past, the Helen Keller Festival, Inc. has asked that the rules and regulations laid out by the Board be followed. This year the Helen Keller Festival Board, Inc. has approved the following rules and guidelines:
1. The Helen Keller Festival Board will select the food vendors based on the following criteria:
The variety of different/ unique food items.
Date the application was received.
2. If accepted, the vendor and electrical fee (according to schedule below) must be paid by Friday, June 10th, 2016. Fees are non-refundable. Any violations of this agreement will result in the forfeiture of your space.
3. The Helen Keller Festival Board has received numerous requests this year to have the street party on Thursday night again. The board has decided to hold a street party downtown Tuscumbia following the parade. There WILL NOT be a concert in the park on Thursday night. This is only for portable vendors due to the amount of space and setup time.
2014 VENDOR FEE
CATEGORY SPACE SIZE ENTRY FEE
One Item or multi food item Food Stand Up to 15’ x 15’ $1000.00
Multi-Food Stand Up to 16’ x 40’ $2000.00
*Early bird special*
If you get money in by May 13th, 2016 these will be the prices.
One item or multi food item food stand 15x15 $750
Multi-food stand 16x40 $1500.00
All activities must be family oriented. (No alcoholic beverages).
All spaces will be assigned by the Festival Board. No spaces are guaranteed from last year. If you are not pleased with your location you can opt not to participate in the festival but your entry fee WILL NOT be refunded. Vendor fees will not be refunded due to rain.
DO NOT include vendor fee with this application. Information will be provided in the acceptance package on entry deadline.
Participants are responsible for their own expenses connected with the Festival.
You will receive only TWO (2) parking passes that will allow you to park in Spring Park on Friday June 24th – 26th 2016. You will receive also receive a few arm bands for your workers. Additional workers must park outside of Spring Park. The armbands and parking passes will be given to you on Friday June 24th, 2016.
8. Food vendors will only be allowed to sell “fresh squeezed” lemonade or “tea” this year (this may be subject to change – see # 16).
Only food and drink items approved for each vendor by the Festival Board will be allowed to be sold. If you are selling an item that hasn’t been approved by the Festival, you will be asked to leave and you will forfeit your entry fee.
All food establishments must obtain a permit from the Colbert County Health Department and must comply with all requirements of the Colbert County Health Department.
Vendor fees will not be refundable due to non-compliance with the Health Department.
You will be informed no later than May 14tht, 2016 of your acceptance to the Festival.
In addition to your vendor fee, an application and $25.00 vendor permit must be submitted to the Tuscumbia Parks and Recreation. Additional information will be included in the acceptance packet.
Since we are not having an event in the park on Thursday night, setup will begin on Thursday. If my schedule permits, I may be available to let you set up ALL day on Thursday. I will let you know of the exact times in your acceptance letter.
If you are interested in maybe selling an item or two during the street party on Thursday night, please contact the Downtown Tuscumbia Merchants Association. There will be several vendors selling crafts downtown after the parade.
We may have a tent for selling just drinks, or we may open it up to the vendors like last year and allow you to purchase the drinks for a set price of $20.00 a case and sell them at a certain price. I will let you know more about the drink situation in the acceptance letter. Also, depending on what the board decides, we may have an ice vendor chosen by the Festival Board to set up at the park.
If we have a single item food vendor, then no other vendor will be allowed to sell that item. (example: Dippin Dots)
FOOD Vendors will not be allowed to sell glow sticks, lights, or any other light up object.
We would like to encourage you to voice any opinions or concerns to John or Tommy. We will consider each opinion or suggestion and try our best to address it. The only way I can make changes or improve things is with your input.
2016 Helen Keller Food Vendor Schedule
Friday, June 24th through Sunday, June 26th 2016
Events in Spring Park starting around noon
There will be a church service in the park on Sunday like there has been in the past.
Only TWO (2) food vendors will be allowed to sell the same food item. The vendors menu
will be approved based on the order the applications were received and the amount of food
items on the menu.
Carefully read over the above guidelines. There are several changes. The Helen Keller Festival Board is aware that some of these changes may cause previous food vendors to opt not to apply this year. If you feel that it will not benefit you to participate based on the above guidelines the Festival Board understands.
I have enclosed two copies of these guidelines. Please sign and return one copy with your application by Friday April 29th, 2016 . If you should have any questions at all, please feel free to contact, John Congleton @ 256-702-0591 or Tommy Bartek @ 256-810-1899. You may also email any questions or concerns to firstname.lastname@example.org or email@example.com . Thank You.
I look forward to working with each of you and would appreciate your support in upholding the spirit of the Helen Keller Festival which is one of cooperation. Thank you.
Vendor’s Signature Date
HELEN KELLER FESTIVAL, INC.
FOOD VENDOR APPLICATION FORM 2016
Name of Food Vendor:
City: State: Zip:
Phone #: Home: ( ) Cell: ( )
Signature of Contact Person:
Circle the items that best fits your needs. These are the ONLY options.
One Item Food Stand or multi food Up to 15’ X 15’
Multi-Food Stand: Up to 16’ x 40’
Entry Fee: The vendor fee for each vendor will be paid to the Helen Keller Festival, Inc. according to the schedule listed above. PLEASE NOTE THAT THE ENTRY FEE IS NON-REFUNDABLE.
Tuscumbia Vendor Permit: An application and $25.00 vendor permit is now required by the Tuscumbia Parks and Recreation Department. Additional information about the application and fee will be included in acceptance packet.
Electrical Items: There is a $10.00 fee per outlet charge for electricity. This fee is to be mailed in with your entry fee and food acceptance form that you will receive after being accepted as a food vendor for the 2016 Helen Keller Festival.
Number of electrical outlets needed:
Food to be Sold: I have attached a separate sheet of paper. Please list the food that will be sold and the price. Reminder: Food vendors will only be allowed to sell “fresh squeezed” lemonade & tea this year (SOFT DRINKS, WATER, ETC will be purchased through the Helen Keller Festival).
** IF ACCEPTED, the entry fee and electrical fee will be due by Friday June 10th, 2016. If you fail to pay by this date you will lose your space. DO NOT MAIL ANY FEES WITH THIS APPLICATION.
*Please list all of the items that you will be selling at the festival. If it is not on the list and not pre-approved before the festival then you will not be allowed to sell the item. If a food item is not listed and you wish to include it on your menu, it must be approved by the board before June 10th, 2016.
Food Item Price