Faculty of Arts, Humanities & Social Sciences (FAHSS)
Policy regarding Missing or Canceling a Lecture/Class/Lab
Purpose: The purpose of this policy is to ensure a consistent learning environment for the students in the Faculty of Arts, Humanities & Social Sciences. This policy recognizes the importance of safeguarding the safety and wellbeing of faculty, staff and students and providing an equitable teaching and learning experience.
Cancellation of Scheduled Classes/Lab/Lecture due to Conference/Workshops: Should you know at the beginning of semester that you will be away at a conference, workshop or other academic commitment during the term, you are required to note such absences on your course syllabus. You will need to indicate how you plan to make-up the missed classes and course work on the syllabus. Course syllabi are required to be submitted to the Head/Director’s office prior to the beginning of class each semester.
If a professor wishes to reschedule a class/lab/lecture during which no evaluative procedure has been scheduled the professor must have the agreement of the entire class as it would be a change to the official scheduled class time. Otherwise the professor would be responsible for covering all the course material in the remaining scheduled class times.
Cancellation of Scheduled Classes/Labs/Lecture due to Illness/Bereavement/Medical Emergency: If you are unable to meet your class, due to illness, bereavement, or medical emergency the following steps need to be followed: If such situation occurs please contact your department head or director’s administrative office and ask the head secretary to post an official notice on the classroom door stating the reason for the cancellation. It is the Professor’s responsibility to ensure a notice is posted on their CLEW website as soon as they know they need to cancel class. The effective date(s) should be noted and the sign should be removed as soon as it is no longer valid. An email sent to all students in the class using your class list from the Student Information System, your Head/Director and Head Secretary. In your email list the essential information in the subject line of the email, for example SUBJECT: CLASS CANCELLED: 48-100-01 Professor John Hancock, Introduction to Sociology, Thursday, May 10, 2013.
If due to an emergency, a professor wishes to reschedule a class/lab/lecture during which no evaluative procedure has been scheduled the professor must have the agreement of the entire class as it would be a change to the official scheduled class time. Otherwise the professor would be responsible for covering all the course material in the remaining scheduled class times.
If a professor cancels a class/lab/lecture during which an evaluative procedure has been scheduled the professor should make every effort to make provisions to keep the evaluative procedure on the scheduled date by enlisting assistance from a fellow colleague or TA/GA. If that is not possible Bylaw 51, section 1.8 would apply. “If a test or other evaluative procedure cannot be held at the scheduled time because of an emergency the activity will automatically be rescheduled for the next regular class meeting.” If the evaluative procedure is scheduled for the next class, the course material that would have been covered that day would be dealt with in accordance with the paragraph above.
Should you need to be away from the campus for THREE or MORE days you are required to notify your Head/Director in writing and, in cases where you will be unable to meet with your classes, inform your Head/Director of the arrangements you have made with respect to your teaching responsibilities during your absence. A note from your physician will be necessary per Article E of the Windsor University Faculty Association Collective Agreement.
Cancellation of Classes/University Closure due to Weather or Emergency Conditions: In cases of inclement weather or emergency conditions which may include snow, ice, tornado, explosion, fire, etc. the only person who may cancel classes and/or close the University is the President of the University. Professors are not permitted to cancel classes without seeking permission from their Head/Director or Dean.
If the president has officially canceled classes and an evaluative procedure had been scheduled for that class/lab Bylaw 51, section 1.8 would apply. “If a test or other evaluative procedure cannot be held at the scheduled time because of an emergency, the activity will automatically be rescheduled for the next regular class meeting.”
Other Reasons: For reasons other than those listed above, classes cannot be cancelled without the prior approval of your Head/Director or the Dean of the Faculty. Please refer to Bylaw 51, section 1.7
“Changes may be made to the course outline up until the end of the first two weeks of classes. A
hard copy of the final version of the course outline must be submitted to the AAU Head by the end of the second week of classes. After the initial first two weeks of the course, the dates referred to in 1.2.2 may be altered only for a compelling pedagogical or administrative reason. In the event of such a change students will receive advance notice of at least two calendar weeks. Notification of the precise dates for tests, handing in assignments, and all other activities (except unannounced quizzes), which will affect the final course grade, must be provided to students at least two calendar weeks prior to that date. The procedures for determining the final grade in a course may not be altered in any circumstance after the first two weeks of the course.”
When the University is closed a notice will be placed on the University Webpage, telephone answering system, and Campus Police at ext. 1234. Please also check with the local radio stations in the Windsor/Essex area for updates.
To ensure the most current information please review Bylaw 51 and Article E in their entirety by clicking on the links above or going to their websites: www.uwindsor.ca/WUFA or Senate Bylaw 51