DEPARTMENT OF THE AIR FORCE
HEADQUARTERS AIR FORCE PERSONNEL CENTER
RANDOLPH AIR FORCE BASE TEXAS
25 March 2010
MEMORANDUM FOR ALL FSS/CCs and MPS PERSONNEL
FROM: HQ AFPC/DPS
550 C Street West Ste 3
Randolph AFB TX 78150-4706
SUBJECT: CY10 Officer Reduction in Force Board and Voluntary Separation Pay Program
This Personnel Services Delivery Memorandum (PSDM) applies to Regular Officers Serving on Active Duty. This PSDM is not applicable to the Air National Guard or the Air Force Reserve.
This PSDM announces the CY10 Voluntary Separation Pay (VSP) Program and Reduction in Force (RIF) board. Both the VSP and RIF are designed to reduce overages in specified career fields to ensure Air Force compliance with congressionally mandated endstrength while addressing current and emerging mission requirements. The Air Force is scheduled to convene a RIF board on 20 Sep 10 at the Air Force Personnel Center to evaluate eligible officers for continued retention. Officers not selected for retention by the RIF board will separate NLT 1 Mar 11. Officers eligible for RIF board consideration will have an opportunity to apply for the VSP program from 1 Apr 10 through 30 Jun 10.
Eligibility Criteria: The CY10 RIF board will consider officers in the grade of Major and below in the following Core AFSs: 13S, 15W, 21A, 33S, 38F, 52R (Except Catholic Chaplains), 61B, 61C, and 65F who were commissioned in the following year groups: 1998, 1999, 2002, 2003, and 2004. Specific eligibility criteria at Atch 1.
General Information: To help prepare for the board, a chronological listing of milestones, instructions regarding VSP application submission, Retention Recommendation Form (RRF) (AF IMT 3538) processing, and eligible officer guidance are attached. MPS action offices are instructed to assist senior raters, commanders, and eligible officers with this information.
Action Offices: The AFPC action office for this memorandum is the Separations Branch (AFPC/DPSOS); DSN 665-4778 or 4785/Commercial (210) 565-4778 or 4785. The FSS/MPS action office for this memorandum is the Career Development Element. Please provide a copy of this PSDM to Commanders, In-service Air Force Reserve and Air National Guard recruiters, Civilian Personnel Offices, Airman and Family Readiness Centers and eligible officers. For additional information, please review the website: https://gum.afpc.randolph.af.mil/cgi-bin/askafpc.cfg/php/enduser/home.php. The Total Force Service Center is also available to respond to questions at 1-800-525-0102 or DSN 665-5000. For information regarding RRF completion, contact the AF Evaluation Programs Career Development Branch, AFPC/DPSIDEB, 550 C St. West 7, Randolph AFB 78150-4709; DSN 665-2697/Commercial (210) 565-2697; firstname.lastname@example.org.
WILLIAM D. FOOTE, Col, USAF
Directorate of Personnel Services
1. CY10 Reduction in Force Board and Voluntary Separation Pay Program Guidance
2. Eligible Officer Guidance
CY10 REDUCTION IN FORCE BOARD AND VOLUNTARY SEPARATION PAY PROGRAM GUIDANCE
BASIC ELIGIBILITY CRITERIA:
1. Officers eligible for retention consideration by the CY10 Officer Reduction in Force (RIF) board are eligible to apply for the Voluntary Separation Pay (VSP) program from 1 Apr 10 to 30 Jun 10. The CY10 Reduction in Force (RIF) board will convene on 20 Sep 10 to consider retention for officers in the grade of Major and below in the following Core AFSs: 13S, 15W, 21A, 33S, 38F, 52R (Except Catholic Chaplains), 61B, 61C, and 65F who were commissioned in the following year groups: 1998, 1999, 2002, 2003, and 2004.
2. Officers will be considered for retention based on their Core AFSs as of the RRF Accounting Date. Officers in Core AFSs meeting Air Force required loss targets will be made ineligible for the RIF board. This will exempt all officers within that Core AFS in the applicable year groups. VSP applicants must understand that AF manning and mission requirements will be considered when evaluating applications for approval or disapproval. In addition, AFSs may be removed from eligibility with little or no notice based upon the needs of the Air Force. Please review the AFPC website for the current vulnerability charts at https://gum.afpc.randolph.af.mil/cgi-bin/askafpc.cfg/php/enduser/home.php. MPSs will need to closely monitor these vulnerability charts and their Master Eligibility Listings (MELs).
3. Officers with an established Date of Separation (DOS) on or prior to the mandatory separation date of 1 Mar 11 will not be eligible for the RIF board.
4. Officers with an approved DOS after the mandatory 1 Mar 11 separation date remain eligible for RIF board consideration and if not selected for retention, their DOS will be re-established as of the mandatory separation date.
5. Officers with 14 years or more Total Active Federal Military Service (TAFMS) as of the mandatory separation date are not eligible.
6. Officers on a select list prior to board convening date are not eligible.
7. Officers with less than 1 year time in grade as of the board convening date are not eligible.
8. Officers pending action under the disability evaluation system under AFI 36-3212, Physical Evaluation for Retention, Retirement, and Separation are eligible to meet the board. Officers cleared to return to duty may be subsequently separated IAW the guidelines of this program.
9. Officers notified by their commander (verbally or in writing) that they are under investigation, pending administrative discharge or court-martial charges, on appellate leave, or UCMJ action is under consideration/pending are not eligible. These actions take priority over this program.
10. Officers currently in confinement as of the release date of this PSDM are not eligible.
11. Recoupment of unearned/unserved portions of education assistance funds, special pay, bonuses, or other monetary incentives WILL NOT occur under the Reduction in Force Program. However, officers who apply under the VSP are subject to recoupment of the unearned/unserved portion of education assistance funds, special pay and bonuses. Furthermore, in most cases, Post-9/11 GI Bill benefits for active duty members will be unaffected by the RIF. However, the transferability of benefits to dependents may be impacted. Therefore, members having interest in this option should seek counseling by their local education center experts for a case-by-case review.
12. Officers not selected for retention are separated IAW Title 10 U.S.C. section 638a. Officers approved for separation under the Voluntary Separation Pay Program will be separated IAW Title 10 U.S.C. section 1175a.
13. Officers not selected for retention will be entitled to full separation pay provided they have at least 6 but not more than 20 years of active service as of their separation date. To receive separation pay, officers not selected for retention must sign the Individual Ready Reserve Statement. Officers who are approved under VSP are entitled to twice the rate of full separation pay provided they have at least 6 but not more than 20 years of active service with at least 5 years continuous active duty service immediately preceding their separation date. A copy of the Individual Ready Reserve Statement for full separation pay and VSP is provided in this PSDM for your reference. Eligible officers who decline to serve in the Individual Ready Reserve render themselves ineligible for separation pay. The signed Individual Ready Reserve Statement must be e-mailed to email@example.com prior to the date of separation.
14. The formula for calculating full separation pay is as follows: member’s monthly base pay multiplied by 12, then multiplied by the years of total federal military service (TAFMS) and all whole months served over the total years, then multiplied by 10%. When computing total years of TAFMS, only use whole months. Whole months are calculated as fractions of 12 months. For instance, 12 years and three months equates to 12 and ¼ years. Multiply 12 and ¼ times 12 to produce the total whole months served, which equates to 147.
Example: A major w/ 12 yrs and 3 months and 13 days of total active federal military service [($6540.60 monthly base pay) x (147 total whole months served)] x (10%) = $96,146.82.
Note: Officers approved under VSP are authorized twice the rate of full separation pay provided they meet the minimum requirements in paragraph 13 above.
15. Officers not selected for retention may be eligible for transition into the Reserve Component. Contact your local in-service recruiter for details.
16. Officers not selected for retention should contact their local Airman and Family Readiness centers for additional information on civilian and federal employment opportunities.
17. Officers not selected for retention are authorized Transition Assistance Program (TAP) benefits. Some TAP benefits include: permissive TDY, 180 days extended medical care for self and family, and an ID card for 2 years of Commissary and Base Exchange privileges. Officers should contact their local Airman and Family Readiness Centers for additional information.
23 Mar 10 PSDM released to field
23 Mar 10 Webcast to Force Support Community
25 Mar 10 Official Public Release
1 Apr 10: VSP Application period start date
24 May 10: RRF Accounting Date: The officer’s Senior Rater (SR) is determined based on the unit the officer is assigned to on this date.
3 Jun 10: AFPC/PB Req Pull Slips/Labels
Officer Preselection Briefs (OPBs), RRF notices, and DQHBs forwarded in-system by HQ THE AFPC SEPARATIONS BRANCH (THE AFPC SEPARATIONS BRANCH (AFPC/DPSOS))
18 Jun 10 MPS suspense to distribute OPBs with instructions to eligible officers
29 Jun 10 MLs ensured eligible officers are assigned to the proper PAS code and SRID by this date
30 Jun 10: VSP application window closes
AF Evaluation Programs Career Development Branch, AFPC/DPSIDEB, flows Senior Rater RIP/DQHB
22 Jul 10: RRF cutoff date: earliest date SRs can sign RRFs. MAJCOMs will establish suspense dates for receipt from bases.
20 Aug 10: All completed RRFs and signed Master Eligibility Lists are due to HQ AF Evaluation Programs Career Development Branch, AFPC/DPSIDEB.
6 Sep 10 RRF copies are to be handed out to members NLT this date. (NOTE: Management Levels will give subordinate units clearance as to earliest date the forms can be given to the officers.)
Officer Selection Briefs (OSBs) for eligibles will be extracted for the board.
13 Sep 10 Last date MPS elements may update corrections to OSBs in MilPDS
14 Sep 10: Earliest date the AFPC Separations Branch, AFPC/DPSOS, will accept manual update requests to correct OSBs. Please share this with other MPS elements which may need to send message updates.
17 Sep 10: Cutoff date for letters to the board. Letters arriving after 2359 hrs Central Standard Time (CST) on 17 Sep 10 will not be presented to the board for consideration.
20 Sep 10: Board convenes at HQ AFPC.
XX Nov 10: Selects identified in AFPROMS. Exact date will be announced later and will be contingent upon SecAF approval of the board results.
XX Nov 10: Notify selectees. Exact date will be announced later and will be contingent upon SecAF approval of the board results.
31 Dec 10 VSP mandatory separation date
1 Mar 11: NLT separation date for RIF selected officers
Voluntary Separation Pay Program
RIF-eligible officers may apply for separation under the Voluntary Separation Pay (VSP) program. The VSP program entitles RIF-eligible officers twice the rate of full separation pay provided they meet the minimum requirements in paragraph 13 above. Those officers not selected for retention by the RIF board will be entitled to full separation pay. Specific criteria for the VSP program are enclosed at attachment 2.
RRF Accounting Date: 24 May 10
Senior Raters for RIF-eligible officers are established based upon the officer’s unit of assignment as of this date.
Officer Preselection Brief (OPB)
1. OPBs will be forwarded via AFPROMS on 3 Jun 10. Upon receipt and accountability, MPSs will forward OPBs to the eligible officers NLT 18 Jun 10 IAW the following instructions.
2. If OPBs cannot be accessed by 4 Jun 10, check the AFPROMS news screen to verify flow date. Ensure eligibles receive an OPB and not an MPS-generated SURF or AMS product, as the two products do not contain the same information. Use AFPROMS to order all OPBs. Follow the instructions below to access and print OPBs:
Access AFPROMS for the above-referenced board
Select “Report Queue” from Navigator
Select “Report” (button at bottom of page)
This will bring up your OPBs in Adobe Acrobat
Select “Print Option” -- You may print all or some briefs
Please Note: You may also select and print a specific brief using the “FIND” feature under “EDIT”
3. Once the briefs are printed, please distribute using local procedures. The initial mass flow of OPBs remains in your “Report Queue” for only 14 days. MPSs are required to formally notify all officers added to the board after the RRF accounting date. AFPROMS automatically generates these notifications and MPSs will distribute them along with a copy of the instructions provided in attachment 2 below.
Officer Selection Brief (OSB):
1. HQ AFPC will extract the initial OSBs for RIF board eligible officers from AFPROMS on 6 Sep 10.
2. Officers should initiate all changes to their OSB through their servicing MPSs prior to 13 Sep 10. Any changes updated in MilPDS through 13 Sep 10 will automatically produce a new OSB at HQ AFPC. Beginning 14 Sep 10, any change which impacts data displayed on the OSB must be manually loaded by the AFPC Separations Branch, AFPC/DPSOS.
3. Changes to OSB information in AFPROMS (manual update requests) cannot be submitted prior to 14 Sep 10. Manual change requests may be submitted beginning 14 Sep 10 to the AFPC Separations Branch, AFPC/DPSOS (firstname.lastname@example.org). Please include point of contact, date the information was updated in MilPDS, and the board identification (L0410A for officers commissioned in the 1998 year group, L0410B for officers commissioned in the 1999 year group, L0310A for officers commissioned in the 2002 year group, L0310B for officers commissioned in the 2003 year group, or L0310C for officers commissioned in the 2004 year group).
4. Changes/new entries to current duty information must first be approved by the officer’s functional assignment officer at HQ AFPC (email@example.com) with an INFO copy to the AFPC Separations Branch, HQ AFPC/DPSOS (firstname.lastname@example.org). Only changes approved by the officer’s functional assignment officer will be updated on the OSB. Corrections to an officer’s duty history are updated by the Total Force Service Center. Members may request duty history corrections through the vMPF under “Duty History.” Source documentation is required before any updates to duty history will be executed.
5. Updates to Developmental Education (DE) and formal academic education must come from Air University Registrar (AU/CFRO) or the Air Force Institute of Technology Registrar (AFIT/RRC), respectively. Officers may coordinate these requests through their servicing education center. When an education center requests that HQ AU or AFIT send a message update, specify the officer is eligible for the CY10 Officer RIF board.
NOTE: After requests are forwarded for manual updates in AFPROMS to the OSB, MPSs must still make the update in MilPDS via normal update procedures, as updates made in AFPROMS to change the OSB do not flow out to update the MilPDS file.
Current Duty/Duty History Update Request Example:
DUTY CMD MAJ
EFF DATE AFSC LVL DUTY TITLE COM KIND TYPE LOC
17 Jan 03 38F3 DK OIC, Relocations 1C ZZ3 DO FCLY
PAS CODE: SM1CFCLY
NOTE: Line Corps prior service duties cannot be updated to the duty history. Air Force enlisted prior-service duties are not included on the OSB. Any changes to duty history that will impact a previously written officer performance report (OPR) must be made after the OPR is appealed and changes approved.
AF IMT 3538, Retention Recommendation Form (RRF) and Accounting Date
Instructions for CY10 Reduction in Force (RIF) Board
1. A Retention Recommendation Form (RRF) (AF IMT 3538) will be completed for each RIF board-eligible officer. These forms will be removed from the officer selection records (OSR) immediately following the RIF board and retained for historical, legal, and appeal purposes. Additionally, Core AFSs, upon achieving their required losses in the applicable year groups, will be exempted from the RIF board; all officers within the exempted Core AFSs will be made ineligible for the RIF board. MPSs will need to closely follow this process.
2. The RRF Accounting Date is 24 May 10. On the RRF Accounting Date, each eligible officer will be matched to the Senior Rater (SR) who will write the RRF. Upon completion of the RRF by the SR, the SR’s Rater will finalize the RRF and concur/non-concur with the SR’s recommendation. Refer to AFI 36-2406, Officer and Enlisted Evaluation Systems, Chapters 3 and 8 for guidance concerning RRF comments. Promotion recommendation statements, either expressed or implied, are prohibited. MPSs will access the automated records management system (ARMS) and provide records of performance (ROPs), and duty qualification history briefs (DQHBs) to the SR as well as access to the personnel information files (PIF) and unfavorable information files (UIF) (if applicable).
3. As there are no Management Level Reviews (MLRs) in conjunction with this process, FSS/CCs will be the first and best level of review. MLs will establish their own internal suspenses for receiving MELs/RRFs from their subordinate units. MLs will be responsible for forwarding all MELs and RRFs to AFPC by the suspense date. MLs are also responsible for updating AFPROMS with the SRs retention recommendation (“Retain or Separate”). After review of the RRFs, MLs (MAJCOM/A1) will provide clearance to subordinate SRs for handing out forms to their officers.
4. The Senior Rater ID (SRID) initially loaded into AFPROMS is based upon the SRID code attached to the officer's unit (PAS code) as of the file build date. Verify the SRIDs of eligible officers with projected assignments by monitoring the official date arrived station (DAS) or PCA effective date and comparing it against the RRF Accounting Date. It is crucial to the Retention Recommendation Process that MPSs and MLs monitor their eligible officers and take proper actions to add those officers who do not appear on their MELs and remove those officers that should not be on the MELs. Ensure proper communication occurs to transfer eligible officers to the appropriate MLs and SRIDs.
5. The officer pre-selection brief (OPB), the duty qualification history briefs (DQHB), and RRF notifications will all flow through AFPROMS to MPSs on 3 Jun 10.
6. MPS suspense to distribute OPBs with instructions to eligible officers is 18 Jun 10.
7. AFPC/DPSIDEB will flow RIPs/DQHBs to Senior Raters on 30 Jun 10. MPSs are responsible to ensure SRs receive the RRF notifications, DQHBs, ROPs, and PIFs/UIFs (if applicable) by 30 Jun 10. For those officers who will meet the RIF board and who are on a 365-Day Deployed TDY, their SR remains their home station SR.
8. Between 3 Jun 10 – 29 Jun 10, MLs must ensure eligible officers are assigned to the proper PAS code and SRID. This requires verification of eligible officers by base-level personnel. MPSs will access AFPROMS, run MELs for the SRs they service, and request verification of all eligible officers. Notify the ML of changes (additions or deletions to MELs). The ML will verify the change(s), coordinate with all affected MLs, and contact AFPC Separations Branch, AFPC/DPSOS to request required changes to AFPROMS. MLs are advised to please pay particular attention to those officers who are, or should be, in PCS student status (reference AFI 36-2406, Officer & Enlisted Evaluation System, para 8.3.5). Question officers whose duty titles might say “Student”, yet are not assigned as students; or officers assigned as students but do not have duty titles that reflect student status. Work with units and SRs to verify eligible officers. For AFPROMS access, the board ID for these boards will be L0410A for officers commissioned in the 1998 year group, L0410B for officers commissioned in the 1999 year group, L0310A for officers commissioned in the 2002 year group, L0310B for officers commissioned in the 2003 year group, or L0310C for officers commissioned in the 2004 year group.
9. If an eligible officer departs PCS prior to the RRF Accounting Date, the date the gaining accounting and finance office establishes as the officer's date arrived station (DAS) will determine which SR is responsible for completing the RRF. If the DAS is on or before the RRF accounting date, the gaining senior rater is responsible for completing the RRF. If the DAS is after the RRF accounting date, the losing senior rater will complete the RRF. This may require losing MPSs to make a copy of an officer's record of performance prior to an officer's PCS to assist the senior rater in completion of the RRF for officers who fall in this category. The MPS should closely monitor eligible officers and inform their ML if any changes occur in an officer’s status. For PCA actions with a SRID change, use the duty effective date as the determining factor instead of the DAS. There will be no “old guy/new guy” provision for the RIF board.
10. MPSs and MLs must monitor the "Audit Transactions" options in AFPROMS at least twice a week. The Audit Transaction screen options assist the MPSs and MLs with tracking of any additions or deletions to their specific MELs up to five days at a time. MPSs and MLs must check the following options twice a week: "Added to Board", "Zone/Eligibility Changes", "SRID Changes", and "PAS/RNLTD Changes". As a reminder, the “PAS/ RNLTD” changes option displays name, SSAN, SRID, "Before" PAS Code/RNLTD, and "After" PAS Code/RNLTD. The information provided helps identify potential officers who may require a SRID changes based upon their new DAS or duty effective dates. If an officer appears to have arrived prior to the RRF Accounting Date and the current SRID is not reflecting the SRID for the gaining unit, a SRID change request must be processed through the ML.
11. To reemphasize, MPSs and MLs must closely monitor movement (PCA/PCS) of officers around the RRF Accounting Date and immediately notify other affected MLs and HQ AFPC/DPSIDEB when officer SRIDs change.
12. To ensure standardization across the Air Force, SRs are prohibited from using forms other than the DQHB; for example, the use of assignment SURFs, such as BA517S/R or AMS print-outs, etc., are prohibited.
13. MLs will establish the suspenses for receipt of forms from their subordinate units, provide accountability checks for all eligible officers under their purview and conduct administrative reviews of all RRFs prior to forwarding the MELs/RRFs to AFPC. Included in the administrative reviews will be verification of individual data and SR information. In addition, MLs are required to update senior rater retention recommendations (“Retain” or “Separate”) in AFPROMS.
14. NLT 20 Aug 10, MLs will send completed RRFs and signed MELs to AF Evaluation Programs Career Development Branch, HQ AFPC/DPSIDEB, 550 C Street Ste West Ste 7, Randolph AFB TX 78150-4713. SRs must provide the eligible officers with a copy of the RRF as soon as possible on/after this date, but NLT 6 Sep 10.
15. If an officer is “added” to the board and becomes eligible for the RIF board after the RRFs have been forwarded to AFPC, an RRF will still be required.
16. As there will be no MLR to quality control these RRFs, it is highly advisable that SRs utilize FSS/CCs to assist in the finalization of RRFs prior to the submission of these forms to the ML.
17. If you have any questions, please contact your ML immediately. If the issue cannot be resolved, the MLs will contact AF Evaluation Programs Career Development Branch, HQ AFPC/DPSIDEB, at (email@example.com) or DSN 665-2697.
Guidance on completing AF IMT 3538 (RRF) (see 11 for AF students)
1. The RRF must be typed.
2. The SR will be the first evaluator. Complete Block I with all appropriate personal information on the eligible officer. The DAFSC/CORE ID block should, as reflected on the DQHB, only display the 3-digit Core AFS, not the DAFSC. Complete Blocks II and III as appropriate. Board identification will be L0410A for officers commissioned in the 1998 year group, L0410B for officers commissioned in the 1999 year group, L0310A for officers commissioned in the 2002 year group, L0310B for officers commissioned in the 2003 year group, or L0310C for officers commissioned in the 2004 year group. The SR marks Block IV with the retention recommendation. There are no quotas associated with either retention or separation recommendations. In the event the SR recommends an officer for separation or the RRF contains referral or derogatory comments IAW AFI 36-2406, para 126.96.36.199.9, the SR must attach a memo to the member’s copy explaining to the officer that he/she has the right to submit a letter to the board. See AFI 36-2406, Figure 8.1 for an example of the memo. Comments in Block V are mandatory and must support the retention/separate recommendation. Specifically, if the SR makes a recommendation of “Separate,” then comments must substantiate, amplify, or explain his/her recommendation. Comments must be made in bullet format. Comments may include performance that occurred after the closeout of the officer’s last evaluation. Complete the rest of Block V with the appropriate identifying information of the first evaluator.
3. For an officer who will meet the board and is serving on a 365-Day deployed TDY, his/her evaluator remains the home station SR. Complete Block I with home station data, stating the member is performing duty at the deployed location. Blocks II and III, Unit Mission Description and Job Description, will be the deployed Unit Mission Description and Job Description.
4. The second evaluator for the RIF will be the SR’s Rater (or designated representative). The second evaluator indicates concurrence or non-concurrence with the overall recommendation by marking concur or non-concur in Block VII. If the second evaluator marks non-concur, then comments are mandatory explaining his/her decision. If the SR is also the Head of the Management Level, enter the statement, “The Senior Rater is also the Management Level” in block VIII and do not mark block VII.
5. Prohibited Comments: RRF comments should discuss the officer’s career and why the member should or should not be retained on active duty service. Your understanding of all responsibilities IAW AFI 36-2406, Chapters 3 and 8 is critical, specifically Chapter 3 paragraph 3.7 for guidance on inappropriate evaluator considerations and comments and the restriction in Chapter 8 against use of "boards or panels of officers to score records and/or generations of a priority list of eligible officers." The MPS is responsible for ensuring all SRs they support know the rules. SRs are prohibited from mentioning previous PRF ratings, family activities and other items included in AFI 36-2406, para 3.7. The AFI also prohibits underlining, capitalizing, etc., merely to emphasize comments (e.g., capitalizing "DEFINITELY RETAIN" in Section IV). RRFs not in compliance will be returned to SR for correction.
6. In 1997, guidance was issued on behalf of the Secretary of the Air Force and the Chief of Staff of the Air Force prohibiting SRs from giving “Do Not Promote” recommendations for the sole purpose of affording an officer the opportunity to opt out of the Air Force. Similarly, a SR should base a “Separate” recommendation upon an officer’s performance and not on that officer’s desire to leave the Air Force. The intent of involuntary transition benefits and separation pay is to assist those officers who wish to remain in the Air Force, but do not have the opportunity to do so. Providing transition benefits or separation pay (in some circumstances) to officers who would, under other circumstances voluntarily separate, contradicts Congressional intent that such benefits act as a transition bridge for those career-committed officers denied an Air Force career.
7. As a reminder, evaluators are not allowed to include comments outside of their scope and organization. Included in this prohibition would be rankings by MAJCOM or base functionals, comparison against all Air Force officers, etc. The only exception would be in the event the officer has won an annual, functional award at the wing, MAJCOM or Air Force level.
8. Promotion recommendations are strictly prohibited for the RRFs. For example, comments that state the individual is performing above his/her grade, occupying a position requiring a more senior grade, comparing an individual to officers of higher rank, or alluding to a higher ranking position are all prohibited. The term “senior” is specifically prohibited since it is commonly used when referring to colonels or general officers. An evaluator may make assignment recommendations, but there may be no reference to a higher grade and the recommendation must be consistent with the officer’s appropriate progression of his/her professional development.
9. Pre-commissioning comments will not be permitted other than distinguished graduate (DG) from an officer’s commissioning source. The purpose of the RIF board is to evaluate officers for continued service in the Air Force as commissioned officers. The focus therefore needs to be on their performance as commissioned officers.
10. Air Force Advisor Review: AF Advisor signature required if the officer’s senior rater and second evaluator are not AF officers. The AF Advisor will provide clarification regarding the eligible officer’s duty performance and on Air Force standards to non-Air Force evaluators. Advisors will document examination by typing the following in the front left margin: “Reviewed by Air Force Advisor.” Also include name, grade, USAF, unit, date and signature. The advisor will not change any statement or rating on the RRF.
11. Guidance on Narrative-Only RRF for Air Force-level students: RIF eligible PCS students attending Development Education (BDE, IDE, and AFIT schools) will have a narrative-only RRF completed by the same SR as those officers assigned permanent party to the school. The AFIT/CC will serve as the SR for students attending AFIT and AFIT Civilian Institutions (AFIT/CI). RRFs will not include a “retain”/ “separate” recommendation for these students. Sections II, III (except the duty title), VII, and VIII remain blank.
12. Directed-by-Headquarters (DBH) Reports
DBH are not required; all officers should have either an OPR or TR on file. In addition, performance between the closeout of the officers’ last evaluations and 22 Jul 10 may be documented in the RIF RRF.
13. Outstanding Reports
The chain of command and the MPS should make every effort to ensure timely submission of OPRs and TRs for the RIF board. Refer to AFI 36-2406, Chapter 3 for processing timelines. Errors in OPRs and TRs must be corrected in accordance with the guidelines in AFI 36-2401, Correcting Officer and Enlisted Evaluation Reports. Initiate corrections to OPRs/TRs at least 60-90 days prior to the RIF board convening date to allow ample processing time. If a TR or OPR is missing from the member’s Officer Selection Record (OSR) and 18 months have passed, AFPC/PB will accomplish an AF IMT 77 to document the void in performance rating, IAW AFI 36-2406, para 188.8.131.52. and file it in the officer’s OSR.
14. Processing OPRs/TRs
OPRs and TRs completed prior to this board will become a permanent part of the members’ records of performance and will be evaluated by future promotion and developmental boards. Evaluators must refrain from writing evaluation (OPR/TR) comments with the sole intent of communicating to the RIF board. Evaluators will complete required evaluations using standard OPR/TR language, assessing the members’ performance. The RRFs prepared for the RIF board appropriately afford SRs the opportunity to comment upon an officer’s suitability for further service and retention in the Air Force.
AEF Temporary Duty (TDY) Assignments
1. Members currently deployed or enroute to deployment: Home station commanders, in coordination with home station Installation Personnel Readiness (IPR) office and supporting PERSCO teams, will contact RIF-eligible officers upon release of this memorandum. Officers will not be returned to home-station based on RIF eligibility. If selected for mandatory separation, officers deployed on or after the board announcement will be replaced in accordance with the "Personnel Early Return/Release and Replacement Sourcing" rules in AFI 10-401, Air Force Operations Planning and Execution, paragraphs 184.108.40.206.1 and 220.127.116.11.2. While the Air Force has provisions for the early return of deployed officers, the deployed commander is the final decision authority and a request for early return based on selection for a RIF involuntary separation may be denied. The home station commander should work with AFPC to determine appropriate processing time and actual RIF separation date depending on the circumstances and probable deployment return date.
2. RIF-eligible officers tasked to deploy: RIF eligibility alone does not eliminate an officer from deployment consideration. Deployment eligibility is determined by retainability. Therefore, RIF-eligible officers remain available for AEF deployments until an established separation date limits availability. Commanders should discuss separation intentions with RIF-eligible officers. If funds have not been expended for pre-deployment and the commander can re-source the tasking within the unit, the commander can release the officer from the tasking. If a RIF-eligible officer proceeds on a deployment tasking and is later selected for mandatory separation, AFPC will replace the deployed member in accordance with the "Personnel Early Return/Release and Replacement Sourcing" rules in AFI 10-401, Air Force Operations Planning and Execution, paragraphs 18.104.22.168.1 and 22.214.171.124.2. AFPC will make every effort to return RIF-selected individuals by 1 Feb 11. While the Air Force has provisions for the early return of deployed officers, the deployed commander is the final decision authority and based upon the assigned mission and unit cohesion, a request for early return based on selection for a RIF involuntary separation may be denied. In this case, the home station commander should work with AFPC to determine appropriate processing time and actual RIF separation date depending on the circumstances and probable deployment return date.
3. Commander responsibilities: Commanders should carefully mitigate personal and operational impacts before tasking FSB-eligible officers for AEF requirements. Commanders must update ART IAW AFI 10-244.
4. Officers not selected for retention: will not be selected for pre-deployment training or deployment. Officers currently in pre-deployment training or selected for deployment at the time of notification of RIF separation will cease training and removed from deployment selection.
Records Review and Other Guidance
Each RIF-eligible officer should review the OSR request procedures contained in this PSDM to obtain a copy of his/her OSR. A record review is the responsibility of the individual officer. A request for a copy of an officers’ record should be made as soon as possible; it takes approximately 30 duty days to complete record updates.
Permanent Change of Station (PCS) and Indeterminate TDY (ITDY)
1. The following procedures apply to all RIF-eligibles:
a. RIF-eligible officers selected for a PCS or ITDY:
Prior to release of this PSDM: RIF-eligible officers who accepted a PCS or ITDY before the release date of this PSDM and have not yet departed may elect to separate in lieu of the PCS or ITDY and may be eligible for VSP.
On/After release of this PSDM: When possible, RIF-eligible officers who do not elect to participate in the voluntary separation program, will not be selected for an ITDY pending board results and PCS actions will be considered and made on a case by case basis.
Officer Assignment Teams will review projected ITDYs on all RIF-eligible officers to consider ITDY cancellation and replacement action on a case by case basis.
Those selected to attend IDE are allowed to proceed on assignment unless they have an approved date of separation prior to their departure date.
2. If separating, officers must submit a separation application via vMPF before requesting to cancel their assignment. Officers must not depart PCS prior to final approval of the separation request. Officers electing to separate instead of PCSing must contact their servicing MPS, Personnel Relocations Element. The MPSs must immediately contact the respective AFPC Officer Assignment Team or AFPC/DPAPP at firstname.lastname@example.org for officers projected to depart on an ITDY for immediate disposition.
3. RIF-eligible officers currently assigned overseas with a DEROS in May 10 – Nov 10 are encouraged to voluntarily extend O/S until RIF board results are released. The anticipated release date is 1 Nov 10. Therefore, officers in this situation are encouraged to voluntarily extend their DEROS to Dec 10. Members requesting to extend their DEROS, must contact their servicing MPS, Personnel Relocations Element and their respective AFPC Assignment Officer Team immediately. Those electing not to extend will be reassigned consistent with AF needs.
4. The following is applicable to Officers not selected for retention who are assigned to overseas locations regardless of tour length, serving with or without dependents:
(a) The mandatory DOS will be established as 1 Mar 11. Officers not selected for retention may request an earlier separation date.
(b) If the DEROS from the overseas locations is Dec 2010 - Jan 2011, the DEROS will be involuntarily extended to Feb 2011.
(c) If the DEROS from the overseas location is indefinite or Mar 2011or later, the DEROS will be curtailed to Feb 2011.
(d) Officers who would like to accelerate their mandatory DOS may submit a memorandum endorsed by their commander and wing commander through the MPS to the AFPC Separations Branch, AFPC/DPSOS, for approval. The signed memorandum must be emailed to email@example.com.
NOTE: Officers who incur an undue hardship due to this policy, may submit an exception to policy through their MPS, Personnel Relocations Element to AFPC Assignments Branch, AFPC/DPAPP, at e-mail: firstname.lastname@example.org; DSN 665-3815. A memorandum explaining the hardship with their commander’s endorsement will be required.
5. Officers with a Dec 10 DEROS, who were retained by the RIF board, must immediately contact their AFPC Officer Assignment Team to arrange a PCS from overseas.
6. The appropriate AFPC Officer Assignment Team will review projected CONUS to CONUS, CONUS to Overseas, and Overseas to Overseas assignments for those RIF-eligible officers when the RNLTD is later than the release date of this PSDM. Decisions to cancel the projected assignment action will be made on a case by case basis.
7. Officers already serving on a ITDY who are not selected for retention will be returned as soon as possible but NLT 30 days following the board release date.
8. Officers not selected for retention with a projected assignment will have their PCS cancelled and remain until they are authorized to depart on their separation orders.
9. Officers not selected for retention who are graduating from PCS training or education program will remain in place if utilization permits or will PCS to a location IAW no-cost or low-cost provisions, unless they are assigned overseas. If the officer is assigned overseas, options 4b, 4c, or 4d above apply.
ELIGIBLE OFFICER GUIDANCE
INSTRUCTION SHEET FOR REVIEW OF PRESELECTION BRIEF
(PLEASE NOTE: CURRENT AS OF 25 MAR 10-- USE PREVIOUS EDITIONS)
It is your responsibility to ensure the accuracy of your record (specifically, the portion that will be reviewed by the board) prior to the board convening date. As a minimum, you should review your pre-selection brief following the instructions listed below. Errors left uncorrected could have a negative effect on your retention opportunity. Therefore, these errors must be addressed in a timely manner. You will not be considered by a Special Selection Board if, in exercising reasonable diligence, you should have discovered an error or omission in your record and could have taken timely corrective action.
NOTE: The Officer Pre-selection Brief (OPB) is the only source document for what will appear on the Officer Selection Brief (OSB) seen by the Board.
SELECTION BRIEF DATA ITEMS AND POINTS OF CONTACT FOR CORRECTION