Constitution of the Yale Freshman Class Council Preamble

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Constitution of the Yale Freshman Class Council

We, the elected representatives for the Freshman Class at Yale University, do reconvene the Freshman Class Council for this academic year. The supreme duties of the Freshman Class Council will be to orient, unify, and empower the class that they represent. Provisions for this body are given in this Freshman Class Council Constitution.

Article I: Representatives

A. Offices Available

1. There will be two representatives elected from every residential college who will each serve a one-year term.

B. Responsibilities and Privileges

  1. Representatives may not miss three consecutive FCC full council meetings. Representatives may not miss more than five total meetings, including standing committee meetings, in a single semester. Representatives who violate these attendance rules will be subject to removal procedures (described in Article V).

  2. Representatives are responsible for the effective communication of the views and opinions of the freshman in their residential college.

  3. Representatives must distribute publicity for the FCC in their colleges.

  4. Representatives must serve on at least one standing committee, and will have voting rights in only one standing committee, as outlined in Article II, Section A.

  5. Representatives may attend the meetings of other standing committees, but cannot vote in them.

  6. Each representative will have one vote while in full council meetings and in their standing committee's meetings.

  7. Representatives who behave in a manner which jeopardizes the integrity of the Freshman Class Council will be subject to removal procedure.

Article II: Standing Committees
A. Designation of the three standing committees:

  1. The Activities Committee will investigate, coordinate, and prepare all social activities sponsored by the FCC for the Freshman Class.

  2. The Issues Committee will investigate, coordinate, and prepare statements and assemblies relevant to FCC policy decisions.

  3. The Communications Committee will investigate, coordinate, and prepare specific lines of communication for the FCC.

B. Membership

1. Representatives will choose their standing committee at the second formal meeting of the fall semester.

  1. Representatives serve one semester in their standing committee. At the last meeting of the semester, representatives will be given the opportunity to renew their membership or choose another Committee to serve on.

  2. A standing committee must contain at least four representatives.

  3. Standing committee meetings will be open to non-committee members, but they will not be able to vote.

C. Meetings

1. Standing committees will meet at least once a week at a consistent time and place, agreed upon by its members.

2. The first meeting of the standing committees shall take place before the third formal full council meeting.
Article III: Executive Officers

A. Offices Available

  1. The body of the FCC Representatives will elect a Chairperson, Vice Chairperson, Treasurer, Secretary, and Officer of the Body.

  2. Each standing committee will elect a Committee Chairperson from within itself.

  3. The executive officers will serve one-semester terms, with the exception of the Officer of the Body, who serves for one month. New elections will be held at the last full council meeting before winter break. A representative who completes one semester as an executive officer may not submit a candidacy statement for the same executive office. Candidates for executive offices will deliver a short candidacy statement, followed by a brief question and answer session

  4. The Officer of the Body

a. may be an associate or a representative, and
b. will have the following terms:
     i. October.
     ii. November-December.
     iii. January.
     iv. February until end of spring recess.

     v. end of spring recess until end of semester.

c. No officer of the body may serve consecutive terms.
d. The next officer of the body will be elected at the last meeting of
the previous term.

  1. Two representatives or associates will be elected by the full-council to represent the freshman class on the Yale University Dining Hall Standing Committee. These representatives are not to be considered executive officers, but must report on the activities of this committee to the full council.

  2. Representatives or associates will also be elected as necessary to attend Ivy Council events.

B. Responsibilities and Privileges

  1. The executive officers must fulfill all the responsibilities of representatives.

  2. The executive officers (Chairperson, Vice-Chairperson, Treasurer, Secretary, Officer of the Body and the Committee Chairs) must also meet once a week as the Executive Committee to discuss and prepare the agenda for the coming weeks' meeting(s). The agenda should be distributed via email at least one full day before a full council meeting.

  3. The Chairperson

    1. Conducts meetings of the full Council.

    2. Conducts Executive Committee meetings.

    3. Will not have a vote in full council meetings except in the event of a tie.

    4. Attends every committee meeting and is in regular contact with committee chairs.

    5. Creates and dissolves ad hoc committees as needed.

    6. Serves as the primary advisor to the following year's freshman class council.

  4. The Vice-Chairperson

    1. Fulfills all of the responsibilities of the Chair in the event of his/her absence.

    2. Serves as the FCC liaison to the Yale College Council. At every YCC meeting, the Vice-Chair will be called upon to report upon the activities of the FCC. At every FCC meeting, he/she must report on the activities of the YCC.

  5. The Treasurer

    1. Manages the finances of the FCC, seeking funding on behalf of the FCC, and dealing with all legal and contractual issues (i.e. checks, bank accounts, contracts.)

    2. Maintains the savings account of the FCC, and will also be responsible for a detailed ledger of all FCC financial affairs.

    3. The spring semester Treasurer must also serve as a special advisor to the following fall semester Treasurer.

  6. The Secretary

    1. Is responsible for general communications within the FCC.

    2. Prepares and distributes the minutes of full council meetings and Executive Committee meetings no more than one full day after the meetings have taken place.

    3. Maintains a historical binder of minutes and other documents to be handed to the next Secretary.

    4. Is responsible for the members' consistent attendance, and reports infractions to the Chair.

    5. Notifies any non-representative freshman who has attended three full-council meetings of their opportunity of becoming an Associate.

  7. The Officer of the Body

    1. Presents an unbiased report to the full council at the beginning of each meeting, detailing the previous meeting of the Executive Committee.

    2. Cannot run for consecutive terms. He/She must wait at least one month before there can be another candidacy for the Office.

  8. Committee Chairs

    1. Set the agenda for and conduct committee meetings.

    2. Report the actions of their committee to the full council.

    3. Bring detailed proposals which originate in committee meetings to the Executive Council meetings.

    4. May not vote in the meetings that they conduct except in the event of a tie.

    5. Appoint a Committee Secretary to keep attendance records and detailed minutes of committee meetings. He/She must submit both the minutes and attendance records to the Executive Secretary via email no later than one full day after the committee meeting.

C. Executive Officer Election Procedures

1. Elections of executive officers will be conducted by the Advisors.

  1. Elections of executive officers will take place at the second full meeting of the FCC, and at the last meeting before Winter Break.

  2. No member of the FCC may run for a position that they have already held for a full semester.

  3. Elections should proceed by electing the Secretary, the Treasurer, Vice-Chair, and Chairperson. Elections for Committee Chairs will take place at the end of the same meeting, after the results for the previous positions’ elections have been announced.

  4. Candidates will make brief presentations in random order.  After the presentation has been completed, candidates will stand for a brief question and answer period.

  5. The election will be decided by secret ballot, the person with the most votes will win the position.

Article IV: Associates

A. Offices Available

  1. Any member of the freshman class who has attended at least three meetings is eligible to be endorsed by the FCC. If endorsed by a majority vote of the full council, he/she becomes an associate.

  2. There is no limit to the number of Associate positions available.

  3. Associates serve for the remainder of their freshman year.

B. Responsibilities and Privileges

  1. Associates must select a committee on which to serve

  2. Associates may vote in his or her respective committee, and in elections in which they may be candidates.

  3. At all times, associates are expected to behave in a manner which does not jeopardize the integrity of the Freshman Class Council

Article V: Removal and Replacement

A. Removal from Office

  1. Any member of the Freshman Class Council can ask the Executive Committee to consider putting a vote of removal of a representative or associate by the Council on an agenda.

  2. Impeachment hearings shall be conducted by the full council. The accused may not vote, nor conduct these hearings.

  3. A 2/3 majority is necessary to remove a representative from office.

  4. If removed, this person is no longer a member of the Council. An election in the removed representative's residential college must be organized immediately.

Article VI: Meeting Procedures

A. Procedure

  1. The Chairperson is responsible for the conduct of meetings in an orderly fashion.

  2. These weekly meetings will be open to the public unless the Council votes that it should move into closed sessions.

  3. Decisions will be made by a simple majority vote of those present.

  4. Two-Thirds of the representatives (16) must be present at the meeting for the meeting's votes to be legitimate and binding for he entire Council.

Article VII: Election Procedures

A. Conduction of the Election

  1. The election of representatives to the Freshman Class Council will be conducted by the YCC Vice-President and the preceding year's chairs.

  2. Advertising for elections must begin by the end of the first full week of classes. The chairs of the preceding year’s FCC will be responsible for the setup and maintenance of a booth at the Undergraduate Organizations Bazaar at the outset of the fall term.

  3. The election will be conducted under the guidelines of the Yale College Council Constitution

  4. The two candidates that receive the most votes win.

  5. If there are at least 3 candidates running for the two positions, then this college will conduct elections. If there are less than three candidates for the two positions, then elections will be delayed, and more candidates will be sought.

  6. If by the second week of elections, three candidates are not found for a given college, then these candidates may win their positions with a petition of 25 signatures from freshman in their respective college.

B. Freshman Class Council Candidacy

  1. Candidates for representative positions must be commencing their freshman year of Yale College.

  2. Candidates must submit a one-page candidacy statement to the YCC Vice President at a time and place specified by the YCC Vice President.

Article VIII: Amendments to the Constitution

A. Amending Procedure

1. Amendments to the Constitution must be passed by 2/3 of the present quorum.
Statement of Dissolution: If the Freshman Class Council dissolves, its assets will be distributed to Yale University or the Yale College Council, another tax-exempt organization.
The Freshman Class Council is non-profit-making organization, and is tax-exempt as shown in the description of its activities in the Constitution above.

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