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CITY OF TIOGA

City Commission Meeting Minutes

February 1, 2016

unofficial

A meeting of the City Commission of the City of Tioga was called to order at 7:00 pm on February 1, 2016, at the Tioga City Hall, by President of the City Commission Drake McClelland.
PRESENT: Drake McClelland, Todd Thompson, John Grubb, Ronda Davidson, Heather Weflen, Ben Johnson and Abby Salinas
ABSENT:
Guest: Larry Anderson, Kevin Killough, Antonio Conti, Wayne Knutson, Dan Larson, Matt Corns, Tom Johnson, Tim Sundhagen, Matt Ruhland, Michael Steele, Judy Odegaard, Jackie Halonen, Amber Lindall, Dennis Lindall

Minutes:

Weflen made a motion to approve the minutes of January 19, 2016, second by Grubb. Roll Call: Ayes; Thompson, Grubb, Davidson, Weflen, McClelland
Commissioners Reports:

Thompson: None

Grubb: None

Davidson: Advised Commissioner Board of resignation of Police Officer Matthew Ballentine, and is working on a resolution to provide dogs with proper shelter

Weflen: Advised Commission Board Main Street handicap space is being put in, if anyone would like more information they can forward calls to her

McClelland: Advised Commission Board Travis Wittman has resign from position of President of Renaissance Board



Grubb made a motion to run add for open board positions as soon as we have a list from all boards needing members, second by Weflen. Roll Call: Ayes; Thompson, Grubb, Davidson, Weflen, McClelland
Modifications/Approval of Agenda:

Grubb made a motion to add to old business #5 EDC Update, no other changes, second by Davidson. Roll Call: Ayes; Thompson, Grubb, Davidson, Weflen, McClelland.

Old Business:

  1. Legal – Benjamin Johnson – Advised Commission Board Resolution Complete to have 1st reading to remove tax cap. Resolution: 2016-02 Agenda Item: # 1 Date: 02-01-16

BE IT RESOLVED, by the City Commission of the City of Tioga, Williams County, North Dakota: A PROPOSAL FOR THE AMENDMENT OF THE CITY HOME RULE CHARTER TO REMOVE ARTICLE 18.0103(3). Whereas; the City of Tioga, Williams County, North Dakota, is a municipal corporation, organized and existing under the laws so the State of North Dakota, which has adopted a Home Rule Charter, pursuant to the authority of N.D.C.C. Chapter 40-05.1 and; Whereas; pursuant to the authority of N.D.C.C. 40-05.1-07, the Board of City Commissioners wish to propose an amendment to the Home Rule Charter of the City that would remove the twenty-five dollar ($25.00) cap on the one percent (1%) sales, gross receipts and use tax. NOW THEREFORE, BE IT RESOLVED, by the Board of City Commissioners of the City of Tioga, North Daktoa, as follows: That Article 18.0103(3) be amended as follows: Any sales tax imposed shall not exceed one percent (1%) of the gross retail sales. nor shall the tax exceed twenty-five dollars ($25.00) on any single purchase or sales transaction involving one or more items.
BE IT FURTHER RESOLVED, by the Board of City Commissioners of the City of Tioga, North Dakota, that this Resolution be published in the official city newspaper within thirty (30) days of approval here of or sixty (60) days prior to the next city election, whichever is earlier. Discussions held as to the benefits this will have for the City and its Citizens.

Weflen made a motion to approve 1st reading of Resolution 2016-2 Tax Cap Removal, second by Thompson. Roll Call: Ayes; Thompson, Grubb, Davidson, Weflen, McClelland

Also advised Commission Board of paper work to close revenue bond needs to be signed and submitted



Grubb made a motion to approve to sign and close the paper work for the revenue bond, second by Davidson. Roll Call: Ayes; Thompson, Grubb, Davidson, Weflen, McClelland

  1. Ackerman-Estvold: Antonio Conti – Advised Commission Board Welo plans have been submitted to the Health Department and will be submitting the Simons plans next week. Will not be moving forward with Annebelle until authorized. A Meeting for Quite Zone will be held February 3, 2016 at 9am. State Water Commission is requesting a list of all projects for biennium 2017-2019 need direction on how City would like him to proceed. Need Approval to move forward on the Dam Emergency Action Plan

Grubb made a motion to have Ackerman proceed with Dam Emergency Action Plan, Second by Weflen. Call: Ayes; Thompson, Grubb, Davidson, Weflen, McClelland

Advised Commission Board that the Health Department has verified that a Certified Class 3 Waste Water Operator will not be needed at this time, and will allow for Jeff Moberg to move forward in his training to reach his certifications



  1. AE2S: Larry Anderson – Advised Commission Board that risers and ladders were installed at the Water Tower. Water Main is still needing seeding and grading to be completed this spring. Waste Water Project Is 50% complete, handed Commission Board exhibit of Pay Request #4 for Rice Lake in the amount of $300,282.62 for the Waste Water Treatment Plant.

Grubb made a motion to pay request #4 for Rice Lake in the amount of $300,282.62, second by Thompson. Roll Call: Ayes; Thompson, Grubb, Davidson, Weflen, McClelland

  1. Graham: Matt Corns - Advised Commission Board demolition is complete. Electrical and plumbing are 90% complete but will need Moberg to to attend the last of plumbing completion

  2. EDC Update: Dennis Lindall – Advised Commission Board survey completed to identify the priorities and mission of the EDC Conlsultant. Priorities identified were; new business recruitment, business retention, downtown development, health care and education development. Will also pursue the completion of the Renaissance Zone, sales or development of the vacant lots downtown, develop marketing plans, develop City ammenities such as housing and library and will continue to promote the City.

  3. Vacant Seat on Airport board – Recommendation of Committee Board to assign Michael Nobles to the vacant seat. Discussions held, Wayne Knutson noted his objection.

Weflen made a motion to assign Michael Nobles to the vacant Airport Board seat, second by Grubb. Roll Call: Ayes; Thompson, Grubb, Weflen, McClelland Nays; Davidson

New Business:

  1. Resolution 2016-1 Bank Signature approvals

Grubb made a motion to table resolution reading, second by Weflen. Roll Call: Ayes; Thompson, Grubb, Davidson, Weflen, McClelland

Weflen made a motion to add Pederson as emergency signature in case City Auditor Salinas is out, second by Davidson. Roll Call: Ayes; Thompson, Grubb, Davidson, Weflen, McClelland

  1. Removal of Tax Cap and Allocation – was addressed in agenda item #1

  2. R & T Water Rate – McClelland advised Commission Board R & T Raised Water Rated .10C per every 1000 gallons and there is a possibility that City might be paying a percentage of loan, unknown how it will break down to determine what might be Cities payments if any

  3. Energy Impact Forecasting Analysis – McClelland handed Commission Board a copy of the presentation given to him on the needs to complete this analysis and cost. Discussions held

Thompson made a motion to table discussions till March 21, 2016 to gather more information, second by Weflen. Roll Call: Ayes; Thompson, Grubb, Davidson, Weflen, McClelland

  1. Police Department Equipment – Spivey handed exhibit packet of equipment needed to dispose of paraphernalia safely, with the current cost and the cost savings to the City

Grubb made a motion to approve $4250.00 to purchase equipment, second by Davidson. Roll Call: Ayes; Thompson, Grubb, Davidson, Weflen, McClelland

  1. Tioga Fund - Tioga Fund Board recommends to approve application from Tioga Police Reserve for $25,000

Davidson made a motion to approve Tioga Fund Application for the Tioga Police Reserve in the amount of $25,000, second by Weflen. Call: Ayes; Thompson, Grubb, Davidson, Weflen, McClelland

Tioga Fund Board recommends approval of application from Tioga Chamber of Commerce for KTGO Radio Station to promote local City Business in the amount of $10,000.00



Davidson made a motion to approve Tioga Fund Application for Chamber of Commerce in the amount of $10,000.00, second by Grubb. Call: Ayes; Thompson, Grubb, Davidson, Weflen, McClelland

  1. Grant Reimbursement Applications – Salinas handed Commission Board Grant Reimbursement Request from the Tioga Fire Department in the amount of $47,250.00

Thompson made a motion to approve the submission of the grant reimbursement request in the amount of $47,250.00, second by Grubb. Roll Call: Ayes; Thompson, Grubb, Davidson, Weflen, McClelland

Salinas handed Commission Board Grant Reimbursement Request from City Hall for Waste Water Treatment Plant in the amount of $607,983.16



Weflen made a motion to approve the submission of the grant reimbursement request in the amount of $607,983.16, second by Davidson. Roll Call: Ayes; Thompson, Grubb, Davidson, Weflen, McClelland

Salinas handed Commission Board Grant Reimbursement Request from City Hall for the Water Tower in the amount of $247,544.87



Weflen made a motion to approve the submission of the grant reimbursement request in the amount of $247,544.87 for the Water Tower, second by Grubb. Roll Call: Ayes; Thompson, Grubb, Davidson, Weflen, McClelland

  1. Salinas handed exhibit to Commission Board of Payroll for January 21, 2016

Thompson made a motion to approve Payroll for January 21, 2016, second by Weflen. Call: Ayes; Thompson, Grubb, Davison, Weflen, McClelland

With no further business the meeting of the Tioga City Commission was adjourned by unanimous vote moved by Grubb second by Davidson at 9:04 p.m. Call: Ayes; Thompson, Grubb, Davison, Weflen, McClelland


The next meeting of the City of Tioga is scheduled for Monday February 16, 2016 at 7:00 p.m., to be held at the Tioga City Hall.
___________________________________________

Drake McClelland, President of the City Commission



ATTEST:
_______________________________________

Abby Salinas, City Auditor


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