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CITY OF TIOGA

City Commission Meeting Minutes

February 16, 2016

unofficial

A meeting of the City Commission of the City of Tioga was called to order at 7:00 pm on February 16, 2016, at the Tioga City Hall, by President of the City Commission Drake McClelland.
PRESENT: Drake McClelland, Heather Weflen, Todd Thompson, Ben Johnson and Abby Salinas
ABSENT: John Grubb, Ronda Davidson
Guest: Karla Harmel, Larry Anderson, Ceciel Krimm, Dan Larson, Jeff Moberg, Andria Schmid, Tom Johnson, Matt Carns, Tim Sundhagen, Loren Hoffman, Charlie Vein, Michael Steele

Minutes:

Weflen made a motion to approve the minutes of February 1, 2016, second by Thompson. Roll Call: Ayes; Thompson, Weflen, McClelland
Commissioners Reports:

Thompson: None

Grubb: None Absent

Davidson: None Absent

Weflen: Advised Commission Board of Committee recommendation on hiring a permanent Consulting Engineer Firm recommendation is to continue with Antonio Conti as advisor until after City elections because with new board they might want to go in a different direction. Costs were discussed

Weflen made a motion to approve Antonio Conti as current Engineer Consultant with Ackerman-Estovold until after City Elections, second by Thompson. Roll Call: Ayes; Thompson, Weflen, McClelland

McClelland: Advised Commission Board of Grant Request Application from Tioga Police Department to the Williams County Tax Board in the amount of $72,848.40 to continue the employment of 1 Dispatcher in the Police Department



Weflen made a motion to Grant Request from Tioga Police Department in the amount of $72,848.40 from the Williams County Tax Board, second by Thompson. Roll Call: Ayes; Thompson, Weflen, McClelland

Advised Commission Board City of Tioga will have to decide whether to close man camps in Tioga Area or continue to approve Conditional use permits


Modifications/Approval of Agenda:

Weflen made a motion to approve current agenda with no changes, second by Thompson. Roll Call: Ayes; Thompson, Weflen, McClelland

Old Business:

  1. Legal – Benjamin Johnson – Advised Commission board reviewed R&T Water Agreement Annexation and is okay to sign

Thompson made a motion to Move forward with signing R&T Water Annexation Agreement, second by Weflen. Roll Call: Ayes; Thompson, Weflen, McClelland

Advised commission Board will need City to approve extra hours for him to review Planning and Zoning handbook in order to change any procedures, forms, requirements, and definitions to meet the needs and ordinances of the City of Tioga and its extra territorial areas



Weflen made a motion to approve up to 12 hours extra for City Attorney Ben Johnson to review and make changes to Planning and Zoning handbook, second by Thompson. Roll Call: Ayes; Thompson, Weflen, McClelland

  1. Ackerman-Estvold: Matt Carns – Advised Commission Board Welo plans have been approved by Health Department. Curb, gutter and sidewalks were not included, seeking permission to go out for bids

Thompson made a motion to have Ackerman proceed with procuring bids for Welo but will also like to know the cost to add curb, gutters and sidewalk, Second by Grubb. Call: Ayes; Thompson, Weflen, McClelland

Advised Commission Board Simons plans were submitted to the Health Department and were waiting on their response, Annabelle is on hold until Commission Board decides to proceed, Quite Zone was submitted, SRF will present preliminary plan soon. State Water Commission would like to know what projects will be worked on for the new biennium 2017-2019. Grant application was submitted to the State Water Commission for Dam Emergency Action Plan. Shane Goettle would like the opportunity to represent the city of Tioga at the Legislation. Heartland Grading has been contacted for repair work at the lagoons. Handed Commission Board exhibit of maps, WAWSA are seeking 50’ easements from the city of Tioga by the Golf Course to the Stand Pipe



Thompson made a motion to table request for easements until further discussions are held, second by Weflen. Roll Call: Ayes; Thompson, Weflen, McClelland

  1. AE2S: Larry Anderson – Handed Commission Board exhibit of Pay Request #5 for Landmark in the amount of $108,000 for the Water Tower.

Thompson made a motion to pay request #5 for Landmark in the amount of $108,000.00, second by Weflen. Roll Call: Ayes; Thompson, Weflen, McClelland

Handed Commission Board exhibit of Pay Request #5 for NTI Testing in the amount of $1,637.50 for the compaction testing at the Waste Water Treatment Plant.



Thompson made a motion to pay request #5 for NTI Testing in the amount of $1,637.50, second by Weflen. Roll Call: Ayes; Thompson, Weflen, McClelland

Advised Commission of failed compaction test at the lagoons, discussions held would like to set up a meeting to review how to proceed. Advised Commission Board Waste Water Treatment Plant is 60% complete. Need Commission board to think of combining to SCADA System for the Waste Water Treatment Plant with the Water Tower this will help Employees to monitor on 1 system instead of 2. Advised Commission Board Water Superintendent will have to collect and test a composite wastewater sample for the startup of the Waste Water Plant. Operator Training for operations on the Waste Water equipment will begin mid-March. McClelland advised AE2S Police radio system will have to be relocated.



  1. Graham: No Representative – Salinas Handed Commission Board exhibit of Pay Request #3 for CMAR Graham in the amount of $103,665.94 for the City Hall/Recycling Center/Dog Pound.

Thompson made a motion to pay request #3 for CMAR Graham in the amount of $103,665.94, second by Weflen. Roll Call: Ayes; Thompson, Weflen, McClelland

  1. Resolution 2016-01 New Signer at Bank 1st Reading -

Resolution: #2016-01 Agenda Item: 5 Date: February 16, 2016

BE IT RESOLVED, by the City Commission of the City of Tioga, Williams County, North Dakota: A RESOLUTION TO MODIFY THE SIGNATURE CARDS FOR THE CITY’S BANK ACCOUNTS.

Whereas; the City of Tioga, Williams County, North Dakota, is a municipal corporation, organized and existing under the laws so the State of North Dakota; Whereas; in order to facilitate the order processing of City business the City Auditor has requested that the City Auditor, Abby Salinas, Deputy Auditor (accounting services Ronica Pederson, be added to all signature cards for City bank account and that Commissioner Heather Weflen be removed from said signature cards. Now, therefore, the City Commission approves the addition of City Auditor, Abby Salinas and Deputy Auditor (Accounting Services), Ronica Pederson as signers on all City bank accounts and associated accounts. The City Commission approves the removal of Tarie Bunner




Thompson made a motion to approve Resolution 2016-1 New Signer at Bank, second by Weflen. Call: Ayes; Thompson, Weflen, McClelland

Resolution 2016-03 Authorized Signer 1rst Reading –



Resolution: #2016-03 Agenda Item: 5 Date: February 16, 2016

BE IT RESOLVED, by the City Commission of the City of Tioga, Williams County, North Dakota: A RESOLUTION TO APPOINT RONICA PEDERSON AS DEPUTY AUDITOR.

Whereas; the City of Tioga, Williams County, North Dakota, is a municipal corporation, organized and existing under the laws so the State of North Dakota; Whereas; the City has, in accordance with NDCC 40-16-02, the power to appoint a deputy auditor, to aid in the performance of the duties of the office of auditor under the auditor’s direction and in the absence or disability of the auditor, or if there is a vacancy in the office of auditor, the deputy shall perform the duties of the auditor. Whereas; the City Auditor has recommend Ronica Pederson to be appointed to the office of deputy auditor under NDCC 40-16-02;

Now, therefore, the City Commission hereby consents and approves to the appointment of Ronica Pederson as Deputy Auditor. In accordance with NDCC 40-16-02 Ronica Pederson shall aid in the performance of the duties of the office of auditor under the auditor’s direction and in the absence or disability of the auditor, and if there is a vacancy in the office of the auditor she shall perform the duties of the auditor.

Thompson made a motion to approve Resolution 2016-3 Authorized Signer, second by Weflen. Call: Ayes; Thompson, Weflen, McClelland


  1. Resolution 2016-02 Removal of Tax Cap 2nd Reading –

Resolution: 2016-02 Agenda Item: 6 Date: 02-01-16, 2-16-16

BE IT RESOLVED, by the City Commission of the City of Tioga, Williams County, North Dakota: A PROPOSAL FOR THE AMENDMENT OF THE CITY HOME RULE CHARTER TO REMOVE ARTICLE 18.0103(3).

Whereas; the City of Tioga, Williams County, North Dakota, is a municipal corporation, organized and existing under the laws so the State of North Dakota, which has adopted a Home Rule Charter, pursuant to the authority of N.D.C.C. Chapter 40-05.1 and; Whereas; pursuant to the authority of N.D.C.C. 40-05.1-07, the Board of City Commissioners wish to propose an amendment to the Home Rule Charter of the


City that would remove the twenty-five dollar ($25.00) cap on the one percent (1%) sales, gross receipts and use tax. NOW THEREFORE, BE IT RESOLVED, by the Board of City Commissioners of the City of Tioga, North Dakota, as follows: That Article 18.0103(3) be amended as follows: Any sales tax imposed shall not exceed one percent (1%) of the gross retail sales. nor shall the tax exceed twenty-five dollars ($25.00) on any single purchase or sales transaction involving one or more items. BE IT FURTHER RESOLVED, by the Board of City Commissioners of the City of Tioga, North Dakota, that this Resolution be published in the official city newspaper within thirty (30) days of approval here of or sixty (60) days prior to the next city election, whichever is earlier.

Thompson made a motion to approve Resolution 2016-2 Removal of Tax Cap, second by Weflen. Call: Ayes; Thompson, Weflen, McClelland

New Business:

  1. Planning & Zoning Permits –

Planning and Zoning advised Commission Board to approve a Platt application for Oil Patch Properties

Weflen made motion to table Platt application for Oil Patch Properties until the Zoning application is approved through Planning and Zoning, second by Thompson. Call: Ayes; Thompson, Weflen, McClelland

Planning and Zoning advised Commission Board to approve a Conditional Use Application for Trade Winds RV Park



Weflen made motion to approve the Conditional Use Application for Trade Winds RV Park for 1 Year, second by Thompson. Call: Ayes; Thompson, Weflen, McClelland

  1. Salinas handed exhibit to Commission Board Pledge Holdings from the Bank of North Dakota

Thompson made a motion to approve Pledge Holdings from Bank of North Dakota, second by Weflen. Call: Ayes; Thompson, Weflen, McClelland

  1. Visitor Promotion Fund – Visitor Promotion Fund Board recommends to approve application from Freedom Fest in the amount of $9,200.00 for the 4th of July Fireworks

Thompson made a motion to approve Visitor Promotion Fund Application for the Freedom Fest in the amount of $9,200.00, second by Weflen. Call: Ayes; Thompson, Weflen, McClelland

Visitor Promotion Fund – Visitor Promotion Fund Board recommends to approve application from EDC in the amount of $7,500.00 for Brochures



Thompson made a motion to approve Visitor Promotion Fund Application for the EDC in the amount of $7,500.00, second by Weflen. Call: Ayes; Thompson, Weflen, McClelland

Visitor Promotion Fund – Visitor Promotion Fund Board handed Commission Board exhibit of recommended change in application



Thompson made a motion to approve change in application for the Visitor Promotion Fund, second by Weflen. Call: Ayes; Thompson, Weflen, McClelland

  1. Salinas handed exhibit to Commission Board of Grant Reimbursement Request from City Hall in the amount of $300,282.62

Weflen made a motion to approve Grant Reimbursement Request in the amount of $300,282.62, second by Thompson. Call: Ayes; Thompson, Weflen, McClelland

  1. Salinas handed exhibit to Commission Board of Local Charity Permit Request from Dollars for Scholars for a Silent Auction

Weflen made a motion to approve Local Charity Permit Application from Dollars for Scholars, second by Thompson. Call: Ayes; Thompson, Weflen, McClelland

  1. Salinas handed exhibit to Commission Board of Payroll for February 5, 2016

Thompson made a motion to approve Payroll for February 5, 2016, second by Weflen. Call: Ayes; Thompson, Weflen, McClelland

  1. Salinas handed exhibit to Commission Board of February 2016 Bills and advised Commission Board there are still some outstanding bills that will arrive this month

Thompson made a motion to approve Bills for February 2016 and the bills that have not arrived yet due to short month not to exceed $125,000.00, second by Weflen. Call: Ayes; Thompson, Weflen, McClelland

  1. Salinas handed exhibit to Commission Board of City of Tioga Financial Balance Sheet for January 2016

Thompson made a motion to approve Financial Balance Sheet for January 2016, second by Weflen. Call: Ayes; Thompson, Weflen, McClelland

Salinas handed exhibit to Commission Board of City of Tioga Financial Fund Summary for January 2016



Thompson made a motion to approve Financial Fund Summary for January 2016, second by Weflen. Call: Ayes; Thompson, Weflen, McClelland

Karla Harmel handed exhibit to Commission Board of City of Tioga Year End Statement and transfers into the General Fund



Thompson made a motion to approve proposed transfers into the General Account, second by Weflen. Call: Ayes; Thompson, Weflen, McClelland

McClelland advised Commission Board, due to upcoming changes there will be revisions in budget up to 45% and is something Commission Board needs to keep complete soon.


With no further business the meeting of the Tioga City Commission was adjourned by unanimous vote moved by Weflen second by Thompson at 9:12 p.m. Call: Ayes; Thompson, Weflen, McClelland
The next meeting of the City of Tioga is scheduled for Monday March 7, 2016 at 7:00 p.m., to be held at the Tioga City Hall.

___________________________________________

Drake McClelland, President of the City Commission

ATTEST:


_______________________________________

Abby Salinas, City Auditor


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