Australian shepherd club of america 2010 National Specialty meeting minutes



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AUSTRALIAN SHEPHERD CLUB OF AMERICA

2010 National Specialty
MEETING MINUTES



Thursday October 21, 2009

The October 21st, 2010 Board of Directors (BoD) meeting was called to order at 09:01 AM CDT by President Michelle Berryessa. Those attending were: Rick Gann/Director, Mark Westerman/Treasurer, Pete Dolan/Secretary, Tenley Dexter Director, Rachel Vest/Second Vice President, Jerry Aufox/Director, Ronnie Bates/Director-elect, David Clayton/Director-elect, Russ Ford/Director-elect and Mary Logue/Executive Secretary; Not present: Peter Hellmeister/First Vice President, Chris Davenport/Director. Quorum present.



1)      Old Business

a.       Ratification of e-mail/teleconference votes taken during September (Berryessa).



Motion: Motion by Westerman, second by Vest: Ratification of e-mail votes taken in September. Approve: Berryessa, Dolan, Westerman, Aufox, Dexter, Gann, Vest; Motion is approved.

b. ASCA Dog Bite Policy: It was discussed during the 2010 Spring BoD meeting to change the Dog Bite policy from a policy to a rule and to change the word “bite” to “aggression” in the title. The disqualification (DQ) portion of the rule was updated, but not the “aggression” portion of the rule. The 2010 Nationals is being held under the old rule.

A Judge is in control of the ring, as far as a DQ is concerned. The show committee can recommend DQing a dog. But the BoD is responsible for instituting a DQ.

Tenley Dexter will take the lead on completion of a rewrite on this policy/rule. She will also prepare the motion for BoD approval.

c. ASCA Insurance (Aufox): New appointed ASCA Insurance liaison to replace Jerry Aufox is Tenley Dexter.

Motion: By Aufox, second by Dexter: I move to approve the draft ASCA Insurance Policy submitted by Jerry Aufox via e-mail on August 26, 2010. Approve: Berryessa, Dolan, Westerman, Aufox, Dexter, Gann, Vest; Motion is approved.

d. ASCA Investment Policy (Westerman):



Motion: By Westerman, second by Aufox: I move to approve the draft ASCA Investment Policy submitted by Jerry Aufox via e-mail on September 24, 2010. Approve: Berryessa, Dolan, Westerman, Aufox, Dexter, Gann, Vest; Motion is approved.

e. ASCA Financial Procedures Manual (Westerman): Some Directors were unable to open the document that was e-mailed out. Request a scan of document from the ASCA book keeper and resend to BoD. The Strategic Planning Committee (SPC) plans to pull this into the ASCA Business Plan.

f. Committee Election of members:

1. Agility Committee (Dolan):



Motion by Dolan: I move to renew members Sherry Butler, Region 1; Krystal Emery, Sue Graham and Janelle Farkas, Region 2; Andrea Hoffman, Region 5, and to add new members Judy Boone, Region 2 and Robin McNeil, Region 5 to the Agility Committee: Approve: Berryessa, Dolan, Westerman, Aufox, Dexter, Gann, Vest; Motion is approved.

2. DNA Committee (Dolan): No new resumes

3. Education Committee (Berryessa): No new resumes

4. History Committee (Dexter): No new resumes. Jeanne Joy Hartnagle will be stepping down as chair; Jo Kimes has been nominated to become new chair.

5. Legislative Committee(Westerman): Mark Westerman resigned as committee liaison; Rachel Vest will accept as new liaison.

6. MVA Committee (Berryessa):



Motion by Berryessa: I move to add members Jan Wesen and Adriana Plum to the MVA Committee: Approve: Berryessa, Dolan, Westerman, Aufox, Dexter, Gann, Vest; Motion is approved.

7. Obedience Committee (Dolan): No new resumes; David Clayton to become the new liaison to committee.

8. Rally Committee (Berryessa):

Motion by Berryessa: I move to renew member Cheri Preciado to the Rally Committee: Approve: Berryessa, Dolan, Westerman, Aufox, Dexter, Gann, Vest; Motion is approved.

9. Stockdog Committee (Vest):



Motion by Vest: I move to reappoint Maxine Schvaneveldt and Robin Johnson-Garrett and add members Rick Pinney, Wally Butler and Jan Wesen to fill the Judges positions on the Stockdog Committee: Approve: Berryessa, Dolan, Aufox, Dexter, Vest; Abstain: Westerman, Gann; Motion is approved.

10. Tracking Committee (Berryessa):



Motion by Berryessa: I move to renew member Jan Wesen for the Tracking Committee: Approve: Berryessa, Dolan, Westerman, Aufox, Dexter, Gann, Vest; Motion is approved.

g. Breed Standard Process (Dolan): Placed on the agenda, as closure is needed. Members involved in the writing of the original version did good job. Where do we go from here? We don’t want it to die. Any vote on the Standard, per the Bylaws, requires a unanimous vote from the BoD for approval. During the Spring, 2010 BoD meeting, the BoD approved incorporating Ernie Hartnagle’s comments. Westerman wants to leave breed standard as it is. Vest wants to keep old standard description but add the items the BoD discussed. Aufox indicated that to let the existing standard die now is a mistake and to give the Executive Committee another chance to tweak the BoD version. Dolan voiced concerns that the BoD had already made decision to change the old standard twice. Per Aufox, the Executive Breed Standard committee needs to bring to the Spring 2011 BoD meeting a new proprosal/compromise. David Clayton asked to serve on the Committee.

h. Health & Genetics (Dolan): Discussion in regards to draft motion by Berryessa of 10/21. Aufox suggested the ASCA attorney or the ASCA accountant speak to the H & G committee about how donated funds must be allocated.

i. Nationals Committee (Dolan): Committee is making progress and doing a good job.

j. DNA Committee (Dolan): Not if, but when do we disband this committee? Education of membership is the goal. How do we disband the committee if we follow through? Aufox agreed with Dolan, but concerned with liability of Therion. If Therion becomes unreliable, committee will have a lot of work to do. Keep committee in place until at least Spring 2011. Hopefully, more information in regard to Therion will be known by then. The DNA committee should be honored at the 2011 Nationals. Since Jamie Burns resigned as chair, there isn’t any leadership on the committee at the moment.

Per Westerman, DNA testing is down right now. He suggests if there is any increase in price, it would only be a small increase. The BOD should consider approving a price increase by Therion if it keeps them in business. The Therion issue will be revisited at the Spring 2011 BoD meeting.

Concerns from some members about the failure of the DNA test with Therion. Per Vest there is only a 2.6% rate of failure, which isn’t that large of a percentage.

k. Entry points for BoD action over and above the Dispute Process (Dolan):

Aufox was going to provide a policy on the dispute process. He has promised to provide something before the end of 2010. Per Dolan, there should be a process in place that program committees can go to the Business Office (BO) with, i.e., rules violations, etc. Berryessa’s concern is that the existing process at the moment isn’t smooth. Will the BO send the Judge’s Evaluation Forms to the program committee’s? Aufox believes the committees will not be happy if so. The committees want more information. The BO is contacting a program committee if there is a problem. Berryessa will direct the business office to only send the Judge’s Evaluation Forms to committees if there’s a problem. Aufox will send in a motion that there will be a deadline date for committee’s to send in reports.

l. Donations to Nationals/Finals (Westerman): New Treasurer will work with Business Office.

m. Employee Handbook (Berryessa): How useful are employee evaluations? If you’re going to dismiss an employee, then documentation of prior issues and discussions with the employee are paramount. Under existing policy, the President approves all new hires. The consensus was the President needs to be removed from the process, as this is the Office Manager’s responsibility.

1. Vacation Leave: Changes need to be made to this policy. Changes would only affect new employees. Exceptions to vacation policy should be made at discretion of the Office manager if vacation is going to be carried over into next year.

2. Chain of Command: Business Manager should allow direction between book keeper and ASCA Treasurer. Book keeper should be receiving gross receipts report that affiliates send for each show/trial so that the correct information can be inputted.

3. Sick Leave: Should we lump sick and vacation leave together? Add together and entitle it “Paid Time Off” (PTO) instead of vacation or sick leave. Delete emergency leave as it will be included under PTO.

n. ASCA Lawyer’s service and plans for a back up lawyer if needed (Berryessa): Great with response at times, other times, slow or no response. Aufox recommends keeping attorney on retainer, but filter any contact through President and allow all correspondence to go through President. Executive Secretary is not to send anything to ASCA attorney. President will talk with attorney to see who his back up is.

o. ASCA Breeder Directory on website (Dexter): Suggest getting rid of current program because ASCA doesn’t have enforceable Breeder’s Code of Ethics (BCOE) and to prevent the possibility of non-ASCA registered Aussies from being recommended from a breeder on the website. Dexter will submit a motion for the November cycle. Dexter will also develop the qualifications for an enforceable BCOE for the Spring 2011 ASCA BoD meeting.

p. Budget for 2011(Westerman): Predicting a profit of ~$40,000 after depreciation next year. ASCA should make ~$52,000 cash this year. Treasurer expects about the same in 2011.

Motion by Aufox, second by Westerman: I move to approve the proposed budget submitted to the BoD via e-mail Approve: Berryessa, Westerman, Aufox, Dexter, Gann, Vest; Disapprove: Dolan; Motion is approved.

q. ADMS System/Overall Computer System (Aufox): The financial advisory committee needs direction from the BoD on how to proceed. A firm proposal for online litter registration is needed to proceed. Conformation members really want online results submission. The Office Manager will be directed to get a bid from Agni-Tek on a “not to exceed” basis for the online litter registration.

The BoD needs to make a commitment to complete the Administrative System project. Dolan, Bates and Aufox will craft a motion for the October 24th BoD meeting.

Ford will contact Texas A & M’s computer science department to see if there is a possible PhD candidate who would do a study for their thesis on the feasibility and scope of work to update ASCA’s ADMS system. Ford will bring information to the Spring 2011 BoD meeting about his findings.

r. Grants for ASCA: Ronnie Bates is going to start researching the grant process for the BoD

s. Motions for October:

1. Motion by Berryessa to approve the following changes to the National Specialty rules from the Tracking Committee:

This is Tracking Committee Motion 6-10. It has passed the committee by unanimous vote. Voting in favor of this motion are: Jan Wesen, Marja Teelgelbeckers, Susan Schroeder, Anne Hershey, Betty Mueller, Carol McQuade, Linda Gray, Celeste Kelly, Maria Kremers, and Becky Parker.

Celeste

___________________________________________________



Motion 9-10

I, Celeste Kelly, move, and seconded by Maria Kremers, that we, the Tracking Committee, ask that the following section 7, Section 7.2, and Section 20, in the National Specialty Rules be changed to include the Tracking Dog Urban Test, (TDU.), and that previously titled dogs receiving the DNA kit be revised and added.

I, Celeste Kelly, move, and seconded by Maria Kremers, that we, the Tracking Committee, ask that the following sections in the National Specialty Rules be changed to include the Tracking Dog Urban Test, (TDU.), and add previous titles to the list.

In Section 20: Ribbons and awards.

The Tracking recipient will be chosen in the following manner:

1. New TDX title.

2. New TD title.

3. NEW TDU TITTLE.

4. Previously titled TDX dog passing the TDX test

5. Previously titled TD dog passing the TD test.

6. Previously titled TDU dog passing the TDU test.

To be effective Jan. 1, 2011



Approve: Berryessa, Westerman, Aufox, Dexter, Gann, Vest; Disapprove: Dolan; Motion is approved.

2. Motion by Westerman to approve the following motion from the Legislative Committee:

The following motion was made by Susan, seconded by Sunday.

I move that we publish the flyer in the Aussie Times and on the website in addition to making it available at the 2010 Nationals.

Yes: Sunday, Mary, Susan, Darcy, Gina, Jasmine, Janet, Chris

Non-voting: Jarilyn



Approve: Berryessa, Westerman, Aufox, Dolan, Gann, Vest; Abstain: Dexter; Motion is approved.

3. Motion by Dolan, Second by Dexter; I move to approve the following motion, Nationals Specialty Hosting Rules:

I move to change the NATIONAL SPECIALTY HOSTING RULES section 2.2 which reads:

2.2 A fourteen page Premium List, including entry forms, will be printed in the March/April issue of the AUSSIE TIMES at no expense to the Host Club. Should the Host Club require additional pages, they must request Board approval of those pages when the first draft is submitted. If the Board approves the additional pages, they will be printed free of charge, if the Board disapproves the additional pages, the Host Club will be billed by the Editor of the AUSSIE TIMES after entries close at the rate of advertising when the Premium list was submitted.

To read:

2.2 A sixteen page Premium List, including entry forms, will be printed in the March/April issue of the AUSSIE TIMES at no expense to the Host Club. Should the Host Club require more than sixteen, the Host Club must request Board of Director approval of additional pages when submitting the first draft. If approved, the additional pages will be printed free of charge. If disapproved the Aussie Times editor will bill the Host Club after entries close for the additional pages at the current advertising rate (at the time of Premium list submission).

Comment/Rationale: Program growth and additional entry forms require a larger premium to support delivering the necessary National Specialty information.

Approve: Berryessa, Dolan, Westerman, Aufox, Dexter, Gann, Vest; Motion is approved.

4. Motion by Vest, Second by Aufox; I move to approve the following motion: Registry Rules, Section 1.5C

00:20 Registry Rules, Section 1.5.C – Hardship Registration for Litters & Puppies

I move to correct the Hardship Registration for Litters and Puppies, Section 1.5, Item C:

Section 1.5 – Hardship Registration

1. Eligibility for Hardship Registration

Currently reads:

C. Puppies from any litter born prior to the Hardship registration of sire and/or dam will be treated as individuals; each puppy must meet the hardship requirements.

Change to:

C. Litters born prior to the Hardship registration of a sire/dam will be eligible for litter registration (after registration of said parent) provided both parents are ASCA registered and the litter meets all other requirements in the ASCA registry rules for litter registration (DNA, Fees,etc). Fees for registration of the litter and the individual puppies are those listed on the ASCA litter registration and individual application form. The fees are based upon the age of the litter and puppy at the time of application.

Rationale - To remove the additional cost of registering litters and puppies born prior to the registration of the dogs via the Hardship process

Approve: Berryessa, Dolan, Westerman, Aufox, Dexter, Gann, Vest; Motion is approved.

5. Motion by Aufox, Second by Dolan: I move that Heart of Dixie and Raftere’s Trace registration applications be approved.

Rationale: Both these dogs have all their four grandparents being fully registered ASCA Aussies. The reason that the application are being denied is that neither of these dog are registered with any registry. For whatever reason the Hardship rules and the “Foreign” registry rules require that the applicant dog be registered with another registry that ASCA recognizes. This requirement, to be registered, is in my opinion a ridiculous requirement.

Also Heart of Dixie was born prior to the registration of the F registered parent. So, the litter could not be registered.

As for Trace, the application was submitted incomplete. It took some time to get it together.

Approve: Berryessa, Dolan, Westerman, Aufox, Dexter, Gann, Vest; Motion is approved.

6. Motion by Vest, Second by Dexter: I move to approve the following motion: Foreign Registry Registration Rules

Foreign Registry Registration Rules

Currently reads:

4. Puppies from any litter born prior to the ASCA Foreign registration of the sire and/or dam will be treated as individuals; each puppy must meet the Foreign Registry Requirements.

Change to:

4. Litters born prior to the Foreign registration of a sire/dam will be eligible for litter registration (after registration of said parent) provided both parents are ASCA registered and the litter meets all other requirements in the ASCA registry rules for litter registration (DNA, Fees,etc). Fees for registration of the litter and the individual puppies are those listed on the ASCA litter registration and individual application form. The fees are based upon the age of the litter and puppy at the time of application.

Rationale - to remove the additional cost of registering litters and puppies born prior to the registration of the dogs via the Foreign process. Conferred with Jean to insure that we have captured the correct intent of the motion.



Approve: Berryessa, Dolan, Westerman, Aufox, Dexter, Gann, Vest; Motion is approved.

7. Motion by Vest: I move to approve the following motion from the Stockdog Committee: Guidelines for SD arenas for Nationals

Motion by Kissman, Second by Caldwell

The Motion carries. The vote was 8 votes in favor (Caldwell, Kelly, Padgett, DeJong, Garrett, Kissman, Schvaneveldt, and Shope), 0 votes opposed, 3 non-voting (Baker, Harris, Mason).

I make a motion that guideline drawings for the arena setup, take pens and holding/exhaust pens be added to the National packet for clubs applying to host the Australian Shepherd Nationals.

Approve: Berryessa, Dolan, Westerman, Aufox, Dexter, Gann, Vest; Motion is approved.

8. Motion by Dexter, Second by Dolan: I move to approve the following motion: DQ of H & M’s Honky Tonk Cowboy

I move that H & M Honky Tonk Cowboy, aka Gilley, owned by Mike and Holly Press, attending the ASCOT ASCA Event be DQ’d as per the "Dog bite Policy".

Comments:

Gilley bit a child and was observed by several witnesses and the Agility Judge Susan Perry.

Show Committee Report:

While at the ASCOT/TWANG 2 ring ASCA trial on Labor day weekend - I was alerted about a dog bite situation in the opposite ring. I went over to the other ring and during a height change spoke with Mike Black (ASCOT President) about the incident. He told me that he did not witness the incident. He was talking to the Judge with his back to the dog and child. The Judge - Susan Perry saw the incident and spoke with the exhibitor - who immediately left the show site. I asked Mike Black to canvas those showing in that ring to determine who may have seen the incident. He gathered written testimony from those that witnessed the incident. I also spoke with the Judge (Susan Perry) and asked her to get with the Trial Secretary (Pam Riney) at the end of the trial to complete the required forms - documenting what she witnessed and did. I then went over and spoke with the other Judge (Sandra Katzen) who had been

charged by that same dog the previous day. She said that no contact was made, so she didn't make a big deal of her incident. I asked that she also provide documentation on what had happened with that dog when she was judging in that ring - she also agreed to do a small write-up. Because of the 2 trial set-up, Pam and I were in the opposite ring all weekend and I only saw the dog in question during 1 of their runs and nothing aggressive happened during that run.

I have been told that this dog is very protective of the owner. But neither of the incidents as they were described to me warranted the dog reacting in the manner that he did. Neither of the individuals involved made any approach to interact with the owner/handler - so the resulting aggression shown by the dog was inappropriate and unprovoked. Based on the inappropriate behavior shown by the dog without probable provocation I would recommend disqualifying this dog from ASCA events.

Jody Faulkner,Trial Chair



Approve: Berryessa, Dolan, Westerman, Aufox, Dexter, Gann, Vest; Motion is approved.

9. Motion by Hellmeister, Second by Dolan: I move to approve the following motion: Document and Data Retention Policy:

I move to approve the draft version of the Data and Document Retention Policy.

Approve: Dexter, Dolan, Westerman; Disapprove: Berryessa, Aufox, Vest; Abstain: Gann; Motion is not approved.

10. Motion by Berryessa, Second by Westerman: I move to approve the following motion: Form ASCA Foundation H & G Committee:

I move the ASCA Foundation form a Health and Genetics committee for the purpose of providing advice to the Foundation on which research and education projects are appropriate for Foundation funding and other questions directed to it by the ASCA Foundation BOD. The members of the ASCA Foundation Health and Genetics committee will mirror the ASCA Health and Genetics committee members.

This motion will take effect immediately after approval.

Comment: We have received motions from the ASCA Health and Genetic committee in reference to Foundation business. Unfortunately, we have been unable to pass these motions, as the business of ASCA and the ASCA Foundation have to remain separate. This motion should remove those barriers.

Approve: Berryessa, Dolan, Westerman, Aufox, Dexter, Gann, Vest; Motion is approved.

11. Motion by Dexter, second by Aufox: I move to approve the following motion: Remove Breed Referral and stud dog listing on ASCA website:

I move to eliminate the Breeder Referral and Stud Dog Listing from the ASCA website since there is no mechanism to check the integrity of those listed there. This is to be accomplished by January 1, 2011.

Comment/Rationale: ASCA members bringing attention to the BoD possible puppy mills and Mini breeders in the listing.



Approve: Berryessa, Dolan, Westerman, Aufox, Dexter, Gann, Vest; Disapprove: Berryessa; Motion is approved.

Motion by Westerman, second by Vest to close the ASCA BoD meeting. Approve: Berryessa, Dolan, Westerman, Aufox, Dexter, Gann, Vest; Motion is approved. Meeting adjourns at 3: 38PM CDT

ASCA Foundation BoD meeting, October 21, 2010

Meeting called to order at 3:38 PM CDT by Michelle Berryessa. Those attending were: Rick Gann/First Vice President, Mark Westerman/Treasurer, Pete Dolan/Secretary, Tenley Dexter Director, Rachel Vest/Second Vice President, Jerry Aufox/Director, Ronnie Bates/Director-elect, David Clayton/Director-elect, Russ Ford/Director-elect and Mary Logue/Executive Secretary; Not present: Peter Hellmeister/First Vice President, Chris Davenport/Director. Quorum present.

a. Plans to disbursing monies from memorial donation (Westerman): Westerman indicated that the ASCA accountant said not all the money had to be disbursed but some does.



Motion by Vest, second by Aufox: I move to donate $10,000 to ARPH for the specific purpose of purchasing food and medical supplies/treatment care. ARPH must supply a report to the ASCA Foundation reporting how money has been spent.

Approve: Berryessa, Dolan, Westerman, Aufox, Dexter, Gann, Vest; Motion is approved.

H & G planning: Dolan will get with Bill Dakin to discuss.

Per request by Westerman, another ledger item needs to be added to track the memorial money donation. BoD in attendance agreed unanimously.

Motion by Aufox, second by Dexter: I move that the ASCA Foundation pay the Aussie Times (AT) Editor to prepare a full page advertisement announcing the ASCA Foundation’s purpose and history, seeking contributions in amounts of $5 and up which are eligible as tax deductible contributions.

Approve: Berryessa, Dolan, Westerman, Aufox, Dexter, Gann, Vest; Motion is approved.

Berryessa will contact the AT Editor.

Motion to adjourn by Westerman, second by Berryessa; Approve: Berryessa, Dolan, Westerman, Aufox, Dexter, Gann, Vest; Motion is approved. Meeting is closed at 4:07 PM CDT

Saturday, October 23, 2010: BoD meeting with Stockdog Committee:

SDC members in attendance: Rick Hardin, Cheryl Padgett, Jan Wesen, Matt Mason, Sherry Baker, Sue Kelly, Rick Pinney, Maxine Schvaneveldt, Preston Kissman.

BoD members in attendance: Michelle Berryessa/President, Ronnie Bates/Director-elect, Mark Westerman/Treasurer, Rachel Vest/Second Vice President, Tenley Dexter/Director, Pete Dolan/Secretary, Jerry Aufox/Director, Russ Ford/Director-elect.

Discussed was a draft spreadsheet prepared by the SDC with information for making the SD Finals self-supporting. The discussion was chaired by interim SDC chair Rick Hardin. The SDC suggested adjusting the Finals to the top 30 dogs, with three (3) runs on the stock qualified for. There would be no elimination round. The runs would take place over two (2) days. Entry fees and affiliate fees would have to be increased.

Westerman commented that the judging fee costs concerned him. You have to consider travel and hotel costs. Dolan interjected that the stock was the largest single cost item. Why not run Finals like it is done in a regular trial for stock? Hardin indicated that the SDC presentation is a concept. Does the BoD really care if ASCA gets to net zero over the concerns for the stock? Baker commented that SD Finals was not created to get to net zero cost, but to showcase the breed. In the beginning, there was only SD Finals (no Agility, Obedience or Conformation Finals).

Berryessa indicated that the SDC budget just won’t work. There is no guarantee if you have 40, 30 or 20 dogs in the Finals, will the class fill up. Aufox said that the initial concept was to try to reduce overall costs. Sue Kelly wanted the SDC to have more involvement with the cost for Finals. Dolan indicated that whatever budget that the BoD approves, the SDC can raise their objections since the host club must submit their budget to the BoD and the SDC for approval and review by the SDC.

Ford asked the SDC if they would approve a budget which includes an increase in entry fee and stay with 2 days for Finals? Maxine Schvaneveldt commented that the host club informs potential Judges for Finals what the host club will pay them to judge Finals. If the Judge(s) don’t like the fee, then they won’t be picked. She suggested that the ASCA Business Office could include the Judge fee information on the SD Judges approval request.

Rick Hardin asked the BoD for direction and the BoD’s thoughts on the presentation.

Matt Mason brought up the subject of a centralized location for the National Specialty.

The meeting was adjourned at 9:40 PM CDT



Saturday, October 23, 2010: BoD meeting with Ally Bryant:

Meeting convened at 9:45 CDT

BoD members in attendance: Michelle Berryessa/President, Ronnie Bates/Director-elect, Mark Westerman/Treasurer, Rachel Vest/Second Vice President, Tenley Dexter/Director, Pete Dolan/Secretary, Jerry Aufox/Director, Russ Ford/Director-elect.

Member requested meeting to appeal a previous BoD decision in regards to a dog bite incident at an ASCOT agility trial that occurred on 9/19/09 by 4 Mile Rowdy Yates, aka Rowdy. Ms. Bryant indicated that there was a misunderstanding that the owner of Rowdy had contacted a lawyer in regards to their situation. With a lawyer involved, whether providing opinion or handling the case, the BoD informed Ms. Bryant that such instances require the BoD to turn over the matter to ASCA’s legal representation. Ms. Bryant said that the paperwork said that the club was ASCOT, but the Judge’s explanation form says HOTX. Ms. Bryant felt that the Judge didn’t understand the difference between disqualification and excusal. Ms. Bryant asked of the BoD that:

1. DQ rules and dog bite policy be followed

2. These rules be applied consistently with everyone

The meeting adjourned at 10:18 PM CDT

Sunday, October 24, 2010: BoD meeting:

Meeting called to order by President Berryessa at 5:03 PM CDT. Those attending were: Pete Dolan/Secretary, Tenley Dexter Director, Rachel Vest/Second Vice President, Ronnie Bates/Director-elect, David Clayton/Director-elect, Peter Hellmeister/First Vice President, Russ Ford/Director-elect and Mary Logue/Executive Secretary; Not present: Rick Gann/Director, Mark Westerman/Treasurer, Jerry Aufox/Director and Chris Davenport/Director. Quorum present.



1) Old Business

a. Business Plan/Adoption (Hellmeister): Waiting on Insurance Policy, Financial Planning, and Investment Policy before we can move forward. The Investment Policy and Insurance Policy developed by Aufox will work. The Financial Planning statement e-mailed by Westerman was unreadable. He was going to get a better copy from the bookkeeper and scan it again and send out.

b. Strategic Plan/Adoption (Hellmeister): The living documents need to be reviewed on a regular basis to make sure items are being adhered to and goals met. Need to revise on an ongoing basis, at least once/year. The plan will lead ASCA into the near future.

Motion by Dolan: I move to approve the following Agility Committee motion:

Motion by Annelise, second by Krystal

Motion passes: 6 yes, 3 abstains and 2 No.

We request the ASCA BOD rescind motions 10:34,10:36, and 10:38. These motions removed Pamela Bryant-Meeks as an Agility Judge, Agility Judge Supervisor, and Agility Course Reviewer. We feel if there was an error on the part of the Judge, it was an error based on lack of clarity within the rulebook and the motions are too severe considering the circumstances. Many ASCA Judges have made similar discretionary judgment calls without any complaints being filed because most handlers felt it was the right thing to do in the interest of the safety of the dogs and handlers. There is nothing in the rules which governs this kind of situation. In addition, the complaint was not handled properly by the trial committee submitting it. Documentation included below.

Letters of dissent:

Ally - I am voting no on this motion. My main reason is that the committee only has one side of the story. We have only heard input from Cynthia and Pamela. We have not talked to the host club. We only have one side of the story and no other facts about what happened. I do not believe (at this point in time) the committee is in a position to 're-judge' this case since we only have partial information. We are not giving the host club due process.

I'm also concerned that the committee is not unbiased on this matter. Two committee members are involved in the complaint (Pamela as the Judge and Cynthia as the recipient of a qualifying score.) Cynthia voted yes. Pamela originally voted yes until it was pointed out that it was a conflict of interest for her to be voting on a motion that directly affected her. She later changed her vote to abstain. Several other committee members are Apprentice Judges and may be influenced by Pamela's supervisory status if she is reinstated.

I also believe that the correct procedure would be to file a counter complaint. This motion asserts that there were rule violations by the club. Making a motion through a committee for rule violations is not following the current dispute rules. The dispute rules should be followed if committee members feel there was a rule violation.

Finally, I'm voting no because I believe that the complaint was not about the general use of NT, it concerned removing three dog's times to give them qualifying scores. Since only a few dogs were given qualifying scores and not all of them, it appeared to be preferential treatment by the Judge.

Disapprove: Berryessa, Dolan, Hellmeister, Dexter, Vest; Non-voting: Gann, Aufox, Westerman, Davenport; Motion is not approved.

c. Nominations for Conformation Committee (Berryessa):



Motion by Berryessa: I move to add Dorothy Montano, Rhonda Rainwater Silveira, Nancy Pelletier and Ann DeChant to the Conformation Committee.

Approve: Berryessa, Dolan, Hellmeister, Dexter, Vest; Non-voting: Gann, Aufox, Westerman, Davenport; Motion is approved.

d. Data Retention Policy (Hellmeister): There needs to be some changes made from Aufox and will present during the November motion cycle.

e. DNA Committee (Dolan): Dolan will respond to Linda Gray’s e-mail regarding disbanding the Committee.

f. ASCA Spring BoD meeting dates: Travel day on Wednesday, March 30th, Meeting on Thursday, March 31st and Friday, April 1st. Travel day on Saturday, April 2nd.



Motion to adjourn by Hellmeister, second by Dolan: Approve: Berryessa, Dolan, Hellmeister, Dexter, Vest; Non-voting: Gann, Aufox, Westerman, Davenport; Motion is approved. Meeting adjourned at 5:56 PM CDT.

Monday, October 25, 2010: BoD meeting:

Election of 2010-2011 ASCA Officers, 10/25/2010 @ 9: 30PM CDT :

Meeting called to order by President Michelle Berryessa. In attendance were Pete Dolan, Mark Westerman, Peter Hellmeister, Tenley Dexter, Rachel Vest, Ronnie Bates, David Clayton, Russ Ford.



President: Michelle Berryessa; nominated by Westerman

Pete Dolan; nominated by Hellmeister

Dolan elected President.

First VP: Peter Hellmeister; nominated by Vest,

Hellmeister elected First Vice President by acclamation.



Second VP: Russ Ford; nominated by Hellmeister

Ford elected Second Vice President by acclamation.



Treasurer: Michelle Berryessa; nominated by Vest

Berryessa elected Treasurer by acclamation.



Secretary: Tenley Dexter; nominated by Hellmeister

Dexter elected Secretary by acclimation.



Election Secretary: Jean Miller; nominated by Berryessa

Miller elected Election Secretary by acclamation.



Executive Secretary: Mary Logue; nominated by Berryessa

Logue elected Executive Secretary by acclamation

Motion: Pete Dolan moved to close the ASCA BoD meeting, second by Westerman. Approve: Unanimous.

ASCA Foundation BoD meeting convened @ 9:44 PM CDT.

Motion: Motion by Westerman, second by Berryessa: I move that the ASCA Officers also serve as the officers of the ASCA Foundation. Approve: Unanimous; Motion is approved.

Motion: Motion by Hellmeister, second by Westerman: I move to adjourn the meeting. Approve: Unanimous. Motion is approved. Meeting adjourned at 9:50 PM MDT.

____________________________________ ___________________



Executive Secretary Date of Approval



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