Australia Awards Annual Plan 2014



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Australia Awards

Annual Plan 2014



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Australia Awards

Vietnam

Annual Plan 2014-2015

May 2014 v3 (updated 15 July 2014)



1.Table of Contents


1.Table of Contents 3

2.Abbreviations 4

3.Executive summary 6

1.1Australia Awards in Vietnam 10

1.2Implementing Agencies 11

1.3Preparation of the Annual Plan 12

2.1Program Design 14

2.2Program Goal 15

2.3Objectives (2009-2016) 16

2.4Program Components 17

2.5Program Targets 18

3.1Progress to Date and Issues 20



4.The 2014-2015 implementation strategy and plan is based on five interconnected and mutually reinforcing strategies, which ensure the program’s relevance and support its effective and efficient implementation. Four of the strategies have been updated for this Annual Plan and are attached as annexes. The fifth strategy, Monitoring and Evaluation Strategy, which has been substantially revised, is a separate annex document. Key points in the 2014-2015 M&E Strategy and Plan are found in Section 4.5. 24

4.1General Awareness and Promotion (GAP) Strategy and Plan 25

4.1.1 General awareness components/activities 26

5.Phase 2. Perennial publicity 28

4.1.2 Targeted promotion components/activities 29

4.2Academic Advising Strategy and Plan 34

4.3Reintegration and Alumni Strategy and Plan 36



6.The Reintegration and Alumni Strategy and Plan (Annex 3) seeks to address the issues and modalities associated with maximising the opportunities for scholarship graduates to successfully reintegrate into the workplace and apply the knowledge and skills they have acquired during their studies to contribute to development objectives and to build linkages between Vietnam and Australia. The strategy and the plan set out various reintegration stages and processes in the scholarship cycle, including a program of support for alumni and indicates future directions of AAAN in Vietnam. 37

4.3.1 Australia Awards Alumni Network in Vietnam 38



7.After the initial consultations in April 2013 by the Alumni Working Group, the Group agreed that a national AAAN organisation should be established under the sponsorship of the Vietnam-Australia Friendship Association (VAFA) and be separate from VGAC. The Group is drafting a comprehensive document setting out the national organisation’s vision, objectives, key activities, structure, election modalities, relations with Vietnam Graduates of Australia Club (VGAC) etc. 39

8.Should the organisation receive approval from the alumni and VAFA (a Vietnam Communist Party organ) which would give the organisation legal status, the relationship between the AAV Office and the new AAAN organisation will need to be clarified. It should be expected that some time will be needed for the election of the office holders at the national and chapter levels and for the organisation to become operational. 40

9.One of the expected first tasks of the national level executive body will be to draft an action plan to indicate national and local level activities including those activities that would require support from the AAV office. 41

10.During this process of establishing the new AAAN organisation the AAV office will continue to provide advice and organisational support. Some funding provision is made in the budget to cater for financial support for this process if such a need arises. (For further discussion of the future relationship between AAV and the new AAAN organisation see Section 8 Annex 3 Reintegration and Alumni Strategy and Plan.) 42

4.3.2 Reintegration 43



11.The following are the major changes in the strategy implementation: 44

12.Tentative Schedule for Reintegration Workshops 46

4.3.3 Alumni support program 47



13.Matrix of Alumni Strategy and Plan Components and Activities 50

14.M&E. The effectiveness of the Reintegration and Alumni Strategy and Plan will be measured by a number of performance indicators, which vary according to the nature of the activity. Performance indicators have been updated in the M&E Strategy and Plan for FY 2014-2015. 52

4.4Gender, Disability and Social Inclusion Strategy and Plan 53

4.5Monitoring and Evaluation Strategy and Plan 57

4.5.1 Updated Monitoring and Evaluation Strategy 58

4.5.2 Continuous improvement 60

4.5.3 Program Impact 61



15.Annex 1. General Awareness and Promotion (GAP) Strategy and Plan 64

1.Context 65

2.Rationale and Objectives 66

3.General Awareness Approach Components and Activities 67

4.General Awareness Approach Components and Activities 76

16.Annex 2. Academic Advising Strategy and Plan 77

1.Context 78

2.AAV Academic Advising Strategy 79

17.Annex 3. Reintegration and Alumni Strategy
and Plan 83

1.Summary of proposed changes in the implementation of the reintegration strategy in the 2014-2015 Annual Plan 84

2.Introduction 85

3.Strategy Rationale 87

4.Strategy Purpose 88

5.Reintegration Component 89

6.Alumni Network Outcomes 100

7.Alumni Support Program 101

8.Establishment of a national AAAN organisation 106

18.On the assumption that the organisation receives approval during the Annual Plan period both from the alumni and from the Vietnam Union of Friendship Associations (a Vietnam Communist Party organ) which would give the organisation legal status, the relationship between the AAV Office and the new AAAN organisation will need to be clarified. It should be expected that some time will be needed for the election of the office holders at the national and chapter levels and for the organisation to become operational. As part of this process the duties and responsibilities of the individual office-holders should be spelt out clearly. 107

19.One of the expected first tasks of the national level executive body will be to draft an action plan to include a program of alumni activities at the national level and suggested activities at the local chapter level. The action plan would cover those activities that require financial and staff support from the AAV office as well as those activities that are to be self-funded and may or may not require AAV staff support. If the new AAAN organisation becomes operational during this Annual Plan period, the alumni support activities contained in the Plan should be discussed with the new executive body to obtain their views. 108

20.It will be important that in determining the action plan that the new executive body take into account the objectives of the global AAAN and the priorities set out in the Australia-Vietnam Development Cooperation Strategy. The action plan should also refer to the experiences and lessons learnt of the DFAT alumni support program over the past few years. Altogether, this will provide guidance on the type of activities that are effective in supporting alumni and on the activities that can receive financial support through the AAV office. 109

21.During this process of establishing the new AAAN organisation the AAV office will continue to provide advice and organisational support. Some funding provision has also been made in the budget to cater for financial support for this process if such a need arises. 110

9.Links with Australian Volunteers 111

10.Use of Electronic Media 112

11.Monitoring and Evaluation 113



22.Annex 4. Gender, Disability and Social Inclusion Strategy and Plan 114

1.Context 115

2.AAV Gender, Disability and Social Inclusion Strategy 119

3.Monitoring and Evaluation 125



23.Annex 5. M&E Strategy and Plan 134

24.Annex 6. Work Plan 135



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